Minutes of HDC - Maori Joint Committee Meeting

CG-14-14-00083 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE HDC - Māori Joint Committee

HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Wednesday, 6 March 2019 AT 1.00pm

Present: Chair: Mr Robin Hape

Councillors Travers, Barber, (Deputy Chair) and Poulain

Messrs Te Rangihau Gilbert, Ms Tracee Te Huia, Mrs Evelyn Ratima and Mr Ngaio Tiuka

Kaumatua: Jerry Hapuku

ALSO Present: Chief Executive (Mr Nigel Bickle)

Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage – (Dr James Graham)

Group Manager: Asset Manager (Mr C Thew)

Group Manager: Planning and Regulatory (Mr J O’Shaughnessy)

Manager: Democracy and Governance Services (Mrs J Evans)

Committee Secretary (Mrs C Hunt)

AS REQUIRED: Te Muri Whaanga (Item 4)

Troy Brockbank, WPS Opus (Item 5)

Toni Goodlass, Hawke’s Bay LASS (Item 5)

Peter Paku (HDC:Tangata Whenua Wastewater Committee Member) (Item 5)

Kaumātua Jerry Hapuku gave the opening Karakia.

1. APOLOGIES

Councillor Barber/Councillor Travers

That apologies for absence from Shayne Walker, Mayor Hazlehurst and Councillors Lawson and O’Keefe be accepted.

CARRIED

An apology from Tania Kupa-Huata HDC:Tangata Whenua Wastewater Committee Member was noted for Item 5.

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes

Mr Hape/Councillor Travers

That the minutes of the HDC - Māori Joint Committee Meeting held Wednesday 28 November 2018 be confirmed as a true and correct record and be adopted.

CARRIED

FORUM ITEM : Te Awa o Te Atua Reserve

(Document 19/207)

Te Muri Whaanga presented the booklet “Ngā Tikanga o Te Harakeke (Preparation and harvesting of Flax) which contained contacts and tikanga protocols and a resource for Ngāti Kahungunu weavers.

Ms Te Huia/Mrs Ratima

A) That the report of the Pou Ahurea Advisor: Responsiveness, Relationships & Heritage titled “FORUM ITEM : Te Awa o Te Atua Reserve” dated 6/03/2019 be received.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for (good quality local infrastructure)

· The Kaupapa is to retain indigenous mātauranga of harakeke, ensuring the product is well cared for and correct protocols are protected are maintained. If the protocols are kept a plentiful supply of harakeke for present and future weavers will be confirmed.

CARRIED

Tangata Whenua Members (Evelyn Ratima, Peter Paku and Tania Kupa-Huata) of the HDC: Tangata Whenua Joint Waste Committee were invited to the presentation of the 3Waters Review Update.

Forum Item - 3Waters Review Update

(Document 19/193)

Mr Brockbank advised that Morrison Low were undertaking the 3Waters Review on behalf of Hawke’s Bay Local Authority Shared Services (HBLASS) and he had been engaged from WPS Opus to support Iwi Engagement.

The Government was reviewing how to improve the management of drinking water, stormwater and wastewater (3Waters) to better support New Zealand’s prosperity, health, safety and environment.

Mr Brockbank displayed a powerpoint presentation (CG-14-4-00084) on the background of 3Waters and the need to have cultural input.

Central government’s major outcomes:

· Safe, acceptable (taste, colour, smell) and reliable drinking water

· Better environmental performance for our water services

· Efficient, sustainable, resilient and accountable water services

· Achieving these aims in ways our communities can afford their water bills

Mr Brockbank advised the first approach for the review was to work with councils, next stage based on feedback how best take on next engagement with wider communities.

He sought feedback from the Committee on what was regionally important to Māori and key issues for iwi and Māori.

Points highlighted included:

· Partnership – what need as Māori equity and delivery in community

· Quality of water – issues around chlorine

· Affordability – do not want water charges for the district.

· Report on assets and principles shared

· Terminology – 3 waters infrastructure needs to be clear.

· Primary concern around regulation

· Regional option seems logical

· No water metering

· Māori values

· Māori dimension around water – resourcing and flowback to iwi and hapū

· Cannot view Māori aspirations as just culture

· Important there is Treaty context within cultural aspect

· Each water is a wānanga itself

· Maori Committee members noted that engagement with the Maori Joint Committee was not iwi engagement and that direct contact with groups needed to be made.

· The Committee was not the forum for engaging with Maori.

· Intergenerational wealth – is not money

Ms Te Huia/Councillor Poulain

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Forum Item - 3Waters Review Update” dated 6/03/2019 be received.

CARRIED

With the agreement of the meeting the Additional Business Item 12 was taken out of order.

12.

ADDITIONAL BUSINESS ITEM (Document 19/175)

12A.

Review of Māori Participation in Council Decision Making

(Document 19/220)

The Manager: Democracy and Governance Services, Mrs Evans updated the Committee on the outcome of the workshop held with Council on arrangements for Māori participation in decision making. The HDC: Māori Joint Committee full Council workshop agreed in principle on the appointment of tangata whenua members to Council’s standing committees.

Appointments made would be until the triennial elections in October 2019. Any decision for future arrangements would be up to the incoming Mayor and Councillors following the election.

Mr Hape/Councillor Barber

A) That the report of the Manager: Democracy and Governance Services titled “Review of Māori Participation in Council Decision Making” dated 6/03/2019 be received.

B) That the HDC : Māori Joint Committee recommend to Council that it agrees to the appointments of tangata whenua members, with voting rights to the Hastings District Council Standing Committees.

C) That the HDC : Māori Joint Committee recommend to Council that the following tangata whenua members be appointed to the following Standing Committees from 28 March 2019:

Community Development	Evelyn Ratima
Finance and Risk	Ngaio Tiuka
Strategy, Planning and Partnerships	Tracee Te Huia
Works and Services	Te Rangihau Gilbert

D) That the HDC: Māori Joint Committee review the current Terms of Reference and membership for the 2019-2022 triennium

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for local public services in a way that is most cost-effective for households and business by improving Māori engagement in the Council’s governance and decision making processes.

CARRIED

Resignation Shayne Walker

(Document 19/152)

Councillor Barber/Ms Te Huia

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Resignation Shayne Walker” dated 6/03/2019 be received.

B) That the HDC : Māori Joint Committee accept the resignation of Shayne Walker.

CARRIED

Omarunui Landfill development planning

(Document 19/152)

The Group Manager: Asset Management, Mr Thew sought guidance from the Committee on the future planning and consultation in regards to the development of the Omarunui landfill.

It was noted that consultation also be undertaken with Mana Ahuriri and Marae at Waiohiki, Ahuriri, Ōmahu and Moteo Pā

Mr Tiuka/Councillor Barber

A) That the report of the Group Manager: Asset Management titled “Omarunui Landfill development planning” dated 6/03/2019 be received.

CARRIED

Treaty of Waitangi Workshops

(Document 19/174)

The Pou Ahurea Matua – Principal Advisor: Relationships, Responsiveness and Heritage, Dr Graham updated the Committee on the cultural development programme. A second Treaty of Waitangi Workshop would be held in May 2019 for Councillors and the Leadership Team and a workshop was also planned for Council senior or middle managers.

Ms Te Huia/Mr Gilbert

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Treaty of Waitangi Workshops ” dated 6/03/2019 be received for information.

With the reason for this recommendation being that the objective of the decision will contribute to meeting the current and future needs of communities and the staff at Council in a way that ensures that the Treaty of Waitangi is applied across all facets of Local Government; and,

· That the objective of the decision will contribute to effective local decision making and action by, and on behalf of communities.

CARRIED

Te Matā o Rongokako Track Update

(Document 19/175)

The Pou Ahurea Matua – Principal Advisor: Relationships, Responsiveness and Heritage, Dr Graham advised that 11, 12 and 13 June 2019 had been set for the Hearing. A tentative timeline (CG-14-14-00088) for the hearing would be circulated to members.

The Group Manager: Planning and Regulatory Services advised that the Commissioners appointed to the Hearing were Rauru Kirikiri and Paul Cooney.

Councillor Barber/Mrs Ratima

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Te Matā o Rongokako Track Update” dated 6/03/2019 be received.

With the reasons for this decision being that the objective of the decision will contribute to effective local decision making and action by, and on behalf of communities, and the decision will contribute to meeting the current and future needs of communities by:

i) Ensuring that committee is properly informed of the progress to date on the full track remediation on Te Matā o Rongokako and the proposed process that will follow.

CARRIED

10.

Te Ara Kahikatea - Whakatū Arterial Name

(Document 19/176)

The Pou Ahurea Matua – Principal Advisor: Relationships, Responsiveness and Heritage, Dr Graham updated the Committee on the approved name of the new arterial route constructed between State Highway 2 North and Pākōwhai Road, which was officially opened on Saturday February 23 and named Te Ara Kahikatea.

Ms Te Huia/Councillor O'Keefe

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Te Ara Kahikatea - Whakatū Arterial Name” dated 6/03/2019 be received.

With the reasons for this decision being that the objective of the decision will contribute to good quality local infrastructure in a way that is most cost-effective for households and business by:

i) Providing the name Te Ara Kahikatea to this new road clearly resonates with a sense of place, a sense of history, and the empowerment of the wider community on a collaborative journey that has linked Council, mana whenua and other key stakeholders throughout the project including the enablement of both business’ and households to better access and travel throughout this area.

ii)

CARRIED

11.

Te Reo Māori Level One and level Two Courses

(Document 19/177)

Ms Te Huia/Mr Gilbert

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Te Reo Māori Level One and level Two Courses” dated 6/03/2019 be received for information.

With the reason for this recommendation being that the objective of the decision will contribute to meeting the current and future needs of communities and the staff at Council in a way to ensure that te reo Māori is preserved as a taonga of great value to Aotearoa New Zealand.

CARRIED

13. Extraordinary Business Items

There were no extraordinary business items.

________________________

Karakia: Te Rangihau Gilbert

The meeting closed at 4.10pm

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156