A G E N D A

 

 

Joint Council Waste Futures Project Steering Committee MEETING

 

 

 

Meeting Date:

Friday, 22 March 2019

Time:

9.00am

Venue:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

 

 

Group Members

Chair:  Councillor Kerr

Councillors Heaps, and Lyons (HDC)

Councillors Brosnan (Deputy Chair), Dallimore and Tapine (NCC)

(Quorum= 4 at least 2 Councillors from each Council)

Officer Responsible

Waste and Data Services Manager (Mr M Jarvis)

Secretary

Christine Hilton (Extn 5633)

 


 

Joint Waste Futures Project Steering Committee – Terms of Reference

 

Background

Section 43 of the Waste Minimisation Act 2008 states that a territorial authority must adopt a waste management and minimisation plan which provides:

 

·         objectives, policies and methods for effective and efficient waste management and minimisation,

·         collection, recovery, recycling, treatment and disposal services

·         facilities for waste management

·         waste minimisation activities including education and public awareness; and

·         a framework for funding implementation, grants and advances of money

 

The Solid Waste Management Committee which had been set up with Napier City Council, jointly prepared a Waste Minimisation Plan (WMMP) which was formally adopted in 2012.  This committee was disestablished upon adoption of the WMMP. In early 2014 the Joint Council Waste Futures Project Steering Committee was established to meet to oversee and manage a range of programmes and interventions to achieve effective and efficient waste management and minimisation within the Omarunui landfill catchment.

 

The WMMP must be reviewed every 5 years. A Waste Assessment, which is the first step of the review has been undertaken and options are being developed for the WMMP. It is proposed that all submissions on the draft WMMP are heard by a joint committee of Napier City and Hastings District Council:

 

Purpose

·           To approve the content of the Draft Waste Management and Minimisation Plan for public consultation.

 

·           To hear submissions and make recommendations to the constituent Councils on the draft regional Waste Management and Minimisation Plan 2011-2017.

 

·           To be responsible for overseeing, supporting, monitoring and reporting progress toward achieving the intent of WMMP. As well as representing the interests of participatory Councils in the WMMP.

 

·           To review the Joint Waste Management and Minimisation Plan at least every six years to meet the requirements of the WMA 2008

 

Members

Three elected members appointed from Hastings District Council

Three elected members appointed from Napier City Council

 

Name

The Joint Waste Futures Project Steering Committee

 

Status

By agreement of the local authority members, the Joint Waste Futures Joint Project Steering Committee has been established as a Joint Committee under clause 30A of Schedule 7 of the Local Government Act 2002.

 

Delegated Authority

The Joint Committee will have responsibility and authority to:

 

1.     Accept and hear submissions on the joint Waste Management and Minimisation Plan 2017-2023, and report back to the individual Councils on an as required basis.

 

2.     To make recommendations to each participant Council on the Waste Management and Minimisation Plan.

 

3.     To monitor performance and progress to give effect to the purpose of the WMMP and to make recommendations to the constituent Councils accordingly.

 

 

Administering Authority and Servicing

Hastings District Council shall administer the Joint Committee meetings.

 

Meetings

The Hastings District Council’s Standing Orders will be used to conduct the Joint Committee meetings.

 

The Joint Committee shall meet as and when required as agreed for the achievement of the purpose of the joint committee.

 

Quorum

The quorum at any meeting shall be not less than four (4) including not less than two representatives of each of the member bodies.

 

Voting

The members shall strive at all times to reach a consensus.

 

Each representative shall be entitled to one vote at any meeting.

 

There shall be no casting vote.

 

Chairperson and Deputy Chairperson

The Joint Committee shall also appoint by simple majority vote, a Chairperson from one Council and a Deputy Chair from the other Council.

 

Variations

Any Member may propose an amendment (including additions or deletions) to the Terms of Reference which may be agreed to by the Joint Committee.

 

Variations to the Terms of Reference must be referred to the constituent Councils for ratification.

 

Term of Office

The primary purpose of this Joint Committee is the approval and adoption, by both Councils, of the Waste Management and Minimisation Plan 2018. However the Joint Committee will continue to meet as and when required to oversee performance of the WMMP in operation.

 


 

HASTINGS DISTRICT COUNCIL

 

Joint Council Waste Futures Project Steering Committee MEETING

 

Friday, 22 March 2019

 

VENUE:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

9.00am

 

A G E N D A

 

 

 

1.         Apologies

At the close of the agenda no apologies had been received.

At the close of the agenda no requests for leave of absence had been received.

2.         Conflict of Interest

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. 

3.         Consideration of General Business Items

4.         Confirmation of Minutes

Minutes of the Joint Council Waste Futures Project Steering Committee held 25 July 2018.

(Previously circulated)

5.         Waste Management and Minimisation Plan (WMMP) - Implementation Plan 7

6.         Recommendation to Exclude the Public from Items 7 and 8                        11

7.         Kerbside Collection Procurement Strategy

8.         Plastic Recycling

 

     


File Ref: 19/228

 

 

REPORT TO:               Joint Council Waste Futures Project Steering Committee

MEETING DATE:        Friday 22 March 2019

FROM:                           Waste Minimisation Officer

Angela Atkins

SUBJECT:                    Waste Management and Minimisation Plan (WMMP) - Implementation Plan        

 

 

1.0       SUMMARY

1.1       The purpose of this report is to inform the Committee about progress relating to the Joint Waste Management and Minimisation Plan (WMMP) Implementation Plan to date.

1.2       This report concludes by recommending the report is received.

2.0       BACKGROUND

2.1       The Joint WMMP was adopted by the Hastings District Council (HDC) on 30 August 2018 and Napier City Council (NCC) on 18 September 2018.

2.2       The Joint WMMP sets out both Councils intentions to manage solid waste and the associated facilities, services and education over the next six years.

3.0       CURRENT SITUATION

3.1       HDC have created an internal project team to oversee the Joint WMMP and new kerbside collection contract procurement. This team meets weekly and the current focus for the team is the procurement of the new kerbside collection contracts.

3.2       The draft project team structure and timeline of programmes is attached (Attachment 1).

3.3       Recruitment is also underway to provide sufficient resources to deliver the actions of the Joint WMMP.

 

4.0       RECOMMENDATIONS AND REASONS

A)        That the report of the Waste Minimisation Officer titled Waste Management and Minimisation Plan (WMMP) - Implementation Plan dated 22/03/2019 be received.

 

Attachments:

 

1

Draft Project Team Structure and Time of Programmes

PRJ18-91-0028

2

Project Team Structure

CG-14-36-00109

 

 

 


PDF Creator


Project Team Structure

Attachment 2

 

PDF Creator

          


TRIM File No. CG-14-36-00107

 

 

 

HASTINGS DISTRICT COUNCIL

 

Joint Council Waste Futures Project Steering Committee MEETING

 

Friday, 22 March 2019

 

 

 

RECOMMENDATION TO EXCLUDE THE PUBLIC

 

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

 

THAT the public now be excluded from the following part of the meeting, namely:

 

7.         Kerbside Collection Procurement Strategy

8.         Plastic Recycling

 

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

 

 

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

 

 

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND

PARTICULAR INTERESTS PROTECTED

 

 

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

 

 

 

 

7.             Kerbside Collection Procurement Strategy

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

To enable Council to undertake negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

8.             Plastic Recycling

Section 7 (2) (b) (ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

 

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

To allow for negiotations to be undertaken with the contractors.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.