Minutes of Council Meeting

CG-14-1-01425 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE COUNCIL COMMENCING AT 10.30AM Thursday, 11 July 2019 AT THE

WAIPATU MARAE, KARAMU ROAD, HASTINGS

AND RECONVENED

IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

AT 1.30pm (PARTLY PUBLIC EXCLUDED)

Present: Mayor Hazlehurst (Chair)

Councillors Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Nixon, Redstone, Schollum, and Watkins.

IN ATTENDANCE: Waipatu Marae 10.30am

Chief Executive (Mr N Bickle)

Group Manager: Community Facilities & Programmes (Mrs A Banks)

Chief Financial Officer (Mr B Allan)

Group Manager: Human Resources (Mrs B Bayliss)

POU AHUREA MATUA: Principal Advisor: Relationships, Responsiveness & Heritage (Dr James Graham)

Team Leader Community & Safety (Ms L Stettner)

Social and Youth Development Manager (Ms D Elers)

Community Resilience Connector (Mr J Roberts)

Team Leader Youth Development (Mr P Steffert)

Community Connector (Ms R Smith)

Community Connector (Mr J Tuakana)

Committee Secretary (Mrs C Hunt)

AS REQUIRED: Waipatu Community Plan Leaders:

· Waiora Rogers

· Waiariki Davis

· Odele Clark

Members of the Waipatu Community were also present.

1. Mihi Whakatau – a speech of welcome was given by the Kamautua Hawea Tomoana.

6.	Waipatu Community Plan 2016-2021 (Document 19/609)
	The Waipatu Community Plan leaders displayed a powerpoint presentation (COP-10-18-19-47) and Odele Clark together with Waiariki Davis and Waiora Rogers addressed the meeting expressing the community’s desire to make Waipatu a safer place to live and for community members to be included in local developments. At the conclusion of the presentation the Mayor and Councillors were invited to join a “walking bus” for a tour of the Waipatu community area.
	ACTION POINT The Chief Executive requested to report back to Council on how the following Actions of the Waipatu Community would be delivered with timeframes to the community: · Identity and Culture · Water · Traffic and Safety; · Development and Leadership That the Waipatu Community Plan be extended to go beyond Bennett Road to encompass Waipatu Settlement Road.
	Councillor Nixon/Councillor Redstone A) That the report of the Team Leader Community & Safety titled “Waipatu Community Plan 2016-2021” dated 11/7/2019 be received. B) That the Council endorse the Waipatu Community Plan 2016–2021 noting that the actions within the plan requiring new Council funding would be requested through the appropriate Council processes. With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure in a way that is most cost-effective for households and business by: i) Working collaboratively with the Waipatu Community and its stakeholders to achieve outcomes identified by the Waipatu community. CARRIED

_______________________

The meeting adjourned at 11.30am and would

reconvene at 1.30pm in the Council Chamber

_______________________

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE COUNCIL COMMENCING AT 10.30AM Thursday, 11 July 2019 AT THE

WAIPATU MARAE, KARAMU ROAD, HASTINGS

AND RECONVENED IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

AT 1.30pm

Present: Mayor Hazlehurst (Chair)

Councillors Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Nixon, Redstone, Schollum, and Watkins.

IN ATTENDANCE: Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)

Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)

Water Services (Mr B Chapman)

Financial Policy Advisor (Mr A Humphrey)

Team Leader Environmental Health and Liquor Licensing (Mr T Stothart)

General Counsel (Mr S Smith)

Manager: Democracy and Governance Services (Mrs J Evans)

Committee Secretary (Mrs C Hunt)

2. Apologies

Councillor Kerr/Councillor Watkins

That apologies from Councillors O’Keefe and Poulain be accepted.

CARRIED

Leave of Absence had previously been granted to Councillor Lyons and Councillor Travers.

3. Seal Register

Mayor Hazlehurst/Councillor Nixon

That the Seal Register lie on the table for the duration of the meeting.

CARRIED

4. Conflicts of Interest

There were no declarations of conflicts of interest.

5. Confirmation of Minutes

Councillor Schollum/Councillor Watkins

That the minutes of the Council Meeting held Thursday 27 June 2019, including minutes while the public were excluded, be confirmed as a true and correct record and be adopted.

CARRIED

Presentation by Hawke's Bay Cancer Society

(Document 19/621)

Trudy Kirk, President and Melissa Horsefield, Project Director of the Hawke’s Bay Cancer Society spoke to the meeting regarding the Wellness Centre and displayed a short video on patient care.

Councillor Heaps/Councillor Nixon

A) That the report of the Project Advisor titled “Presentation by Hawke's Bay Cancer Society dated 11/07/2019 be received.

CARRIED

Resolution to set the Rates for the 2019/20 Financial Year

(Document 19/642)

The Financial Policy Advisor, Mr Humphrey circulated at the meeting a revised recommendation (CG-14-01-01424) and a summary outlining the changes made (CG-14-1-01423), following review by Simpson Grierson in regard to some minor wording changes, mainly for clarity.

ACTION POINT

Investigate options to increase ratepayer awareness around rate due dates i.e. sending reminders for those who have not paid yet or increased publicity, and report back to the Rating Review Working Party.

Councillor Kerr/Councillor Lawson

A) That the report of the “Financial Policy Advisor” titled “Resolution to set the Rates for the 2019/20 Financial Year” dated 11/07/2019 be received.

B) That pursuant to the Local Government (Rating) Act 2002, the Hastings District Council makes the rates on rating units in the District for the financial year commencing on 1 July 2019 and ending on 30 June 2020 and adopts the due dates and penalty dates for the 2019/20 financial year, as follows:

INTRODUCTION

Hastings District Council has adopted its 2019/20 Annual Plan. This has identified the Council’s budget requirement, and set out the rating policy and funding impact statement. The Council hereby sets the rates described below to collect its identified revenue needs for 2019/20 commencing 01 July 2019. All rates are inclusive of Goods and Services Tax.

GENERAL RATES

A general rate set and assessed in accordance with Section 13 of the Local Government (Rating) Act 2002, on the land value of all rateable land within the district on a differential basis as set out below:

UNIFORM ANNUAL GENERAL CHARGE

A uniform annual general charge set and assessed in accordance with Section 15 of the Local Government (Rating) Act 2002, of $206 on each separately used or inhabited part of a rating unit within the district.

TARGETED RATES

All differential categories of targeted rates areas are as defined in the Funding Impact Statement for 2019/20. For the purposes of the Havelock North Promotion, Hastings City Marketing, Hastings CBD Targeted Rate, Havelock North CBD Targeted Rate, and Security Patrols (Hastings and Havelock North), a commercial rating unit is one that fits the description as set out under DRA1 CBD Commercial and DRA1 Other Commercial in Part B of the Funding Impact Statement for 2019/20.

COMMUNITY SERVICES & RESOURCE MANAGEMENT RATE

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on a differential basis, on each separately used or inhabited part of a rating unit as follows:

HAVELOCK NORTH PROMOTION

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on the land value of any commercial rating unit located within Havelock North as defined on Council Map “Havelock North Promotion Rate”, of 0.159451 cents per dollar of land value.

SWIMMING POOL SAFETY

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, as a fixed amount on every rating unit where a swimming pool (within the meaning of the Fencing of Swimming Pools Act 1987) is located, of $61 per rating unit.

HAVELOCK NORTH PARKING

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on a differential basis, on each separately used or inhabited rating unit located within Havelock North as defined on Council Map “Havelock North Parking”, as follows:

HASTINGS CITY MARKETING

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on the land value of any commercial rating units located within Hastings as defined on Council Map “Hastings City Marketing Rate”, of 0.260966 cents per dollar of land value.

HASTINGS CBD TARGETED RATE

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on the land value of any commercial rating unit located within Hastings as defined on the Council Map “Hastings CBD”, of 0.166000 cents per dollar of land value.

HAVELOCK NORTH CBD TARGETED RATE

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on the land value of any commercial rating unit located within Havelock North as defined on Council Map “Havelock North CBD”, of 0.078083 cents per dollar of land value.

SECURITY PATROLS

Targeted rates set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on the land value of any commercial rating unit located within each respective Council Map defined “Hastings Security Patrol Area” and “Havelock North Security Patrol Area”, as follows:

Hastings Security Patrol Area - 0.103699 cents per dollar of land value.

Havelock North Security Patrol Area - 0.062425 cents per dollar of land value.

SEWAGE DISPOSAL

A differential targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, based on the provision or availability to the land of the service. The rate is set as an amount per separately used or inhabited part of a rating unit classified as ‘connected’ or ‘serviceable’ (as defined in the Funding Impact Statement).

A differential targeted rate for all non-residential rating units classified as “connected”, based on the use to which the land is put. The rate is an amount for each water closet or urinal after the first.

The rates apply to connected or serviceable rating units in all areas excluding those in the Waipatiki scheme area.

The rates for the 2019/20 year are:

Where connected, in the case of non-residential use, the differential charge for each water closet or urinal after the first is as follows:

WAIPATIKI SEWAGE DISPOSAL

This rate applies only to connected or serviceable rating units in the Waipatiki scheme area.

The rates for the 2019/20 year are:

Where connected, in the case of non-residential use, the differential charge is set for each water closet or urinal after the first as follows:

WASTEWATER TREATMENT

A differential targeted rate for non-residential rating units classified as “connected”, based on the use to which the land is put. The rate is an amount for each water closet or urinal after the first.

The rates apply to connected or serviceable rating units in all areas excluding those in the Waipatiki scheme area.

The rates for the 2019/20 year are:

Where connected, in the case of non-residential use, the differential charge is set for each water closet or urinal after the first as follows:

WATER SUPPLY

Targeted rates set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on each separately used or inhabited part of a rating unit classified as ‘connected’ or ‘serviceable’ (as defined in the Funding Impact Statement), and based on the provision or availability to the land of the service, as follows:

WATER BY METER

A targeted rate set and assessed in accordance with Section 19 of the Local Government (Rating) Act 2002, on the volume of water supplied as extraordinary water supply, as defined in Hastings District Council Water Services Policy Manual (this includes but is not limited to residential properties over 1,500m2 containing a single dwelling, lifestyle lots, trade premises, industrial and horticultural properties) of $0.78 per cubic metre of water supplied over and above the typical annual household consumption as defined in the Hastings District Council Water Services Policy Manual.

RECYCLING

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on each separately used or inhabited part of a rating unit and based on the provision or availability to the land of the service provided in the serviced area, of $43 per separately used or inhabited part of the rating unit.

REFUSE

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on each separately used or inhabited part of a rating unit within the area defined on Council Map ‘Refuse’, differentiated based on the use to which the land is put.

Residential rating units currently receive a weekly collection. Commercial rating units located within Hastings as defined on Council Map “Hastings CBD Refuse”, and located within Havelock North as defined on Council Map “Havelock North CBD Refuse” currently receive a twice weekly collection.

The rate for 2019/20 is:

WAIMARAMA REFUSE

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on each separately used or inhabited part of a rating unit located within Waimarama as defined on Council Map “Waimarama Refuse Collection”, and based on the provision or availability to the land of the service provided, of $80 per separately used or inhabited part of the rating unit.

CAPITAL COST OF SUPPLY EXTENSIONS

Targeted rates set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on each separately used or inhabited part of a rating unit, and based on the provision or availability to the land of the service provided, to fund the capital cost of the extension to the water supply and sewerage networks in each of the following locations, as follows:

Whirinaki Water Supply:

$270 per separately used or inhabited part of a rating unit for those rating units where the ratepayer elected for a 25 year targeted rate option and elected not to pay a lump sum option at the time of scheme inception.

Waipatiki Sewage Disposal:

$1,312 per separately used or inhabited part of a rating unit for those rating units where the ratepayer elected for a 10 year targeted rate option and elected not to pay a lump sum option at the time of scheme inception.

WAIMARAMA SEA WALL

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002 on a differential basis, on each separately used or inhabited part of a rating unit within each individual zone defined on Council Map “Waimarama Sea Wall Zone” of the following amounts per separately used or inhabited part of the rating unit:

Zone 1 shall pay 67% of the cost to be funded, whilst Zone 2 shall pay 23% of the cost and Zone 3 10% of the cost.

Zone 1

$270

Zone 2

$187

Zone 3

$70

DUE DATES AND PENALTY DATES

Due Dates for Payment and Penalty Dates (for Rates other than Water by Meter Rates):

The Council sets the following due dates for payment of rates (other than Water by Meter) and authorises the addition of penalties to rates not paid on or by the due date, as follows:

Rates will be invoiced by quarterly instalments over the whole of the district on the due dates below:

Instalment	Due Date	Penalty Date
1	23 August 2019	28 August 2019
2	22 November 2019	27 November 2019
3	21 February 2020	26 February 2020
4	22 May 2020	27 May 2020

A penalty of 10% will be added to any portion of rates (except for Water by Meter) assessed in the current year which remains unpaid after the relevant instalment due date, on the respective penalty date above.

Arrears Penalties on Unpaid Rates from Previous Years

Any portion of rates assessed in previous years (including previously applied penalties) which remains unpaid on 17 July 2019 will have a further 10% added. The penalty will be added on 18 July 2019.

A further additional penalty of 10% will be added to any portion of rates assessed in previous years which remains unpaid on 19 January 2020. The penalty will be added on 20 January 2020.

Due Dates for Payment and Penalty Dates (for Water by Meter Rates):

For those properties that have a metered water supply, invoices will be issued either three-monthly or six-monthly.

Three Monthly Invoicing:

Instalment	Invoicing Due Date	Penalty Date
1	21 October 2019	22 October 2019
2	20 January 2020	21 January 2020
3	20April 2020	21April 2020
4	20 July 2020	21 July 2020

Six Monthly Invoicing:

Instalment	Invoicing Due Date	Penalty Date
1	20 January 2020	21 January 2020
2	20 July 2020	21 July 2020

A penalty of 10% will be added to any portion of water supplied by meter, assessed in the current year, which remains unpaid after the relevant instalment due date, on the respective penalty date above.

Arrears Penalties on Unpaid Water by Meter Rates from Previous Years

Any portion of Water by Meter rates assessed in previous years (including previously applied penalties) which remains unpaid on 22 July 2019 will have a further 10% added. The penalty will be added on 23 July 2019.

A further additional penalty of 10% will be added to any portion of rates assessed in previous years which remains unpaid on 22 January 2019. The penalty will be added on 23 January 2019.

CARRIED

Hastings District and Napier City Council’s joint Local Alcohol Policy (the LAP)

(Document 19/642)

Mayor Hazlehurst/Councillor Dixon

A) That the report of the Team Leader Environmental Health and Liquor Licensing titled “Hastings District and Napier City Council’s joint Local Alcohol Policy (the LAP)” dated 11/07/2019 be received.

B) That in accordance with Section 90 of the Sale and Supply of Alcohol Act 2012:

· The Local Alcohol Policy (REG-14-3-19-237) is publicly notified

· The Local Alcohol Policy comes into force on 21 August 2019

· The Local Alcohol Policy hours provision in Section 5 of the Local Alcohol Policy, come into force on 21 November 2019.

C) That a preliminary review be considered in three years after the policy becomes operative with a full review required within 6 years of the enforcement date.

D) That a research working party of the key agencies is developed to start gathering evidence to support the review of the Local Alcohol Policy (REG-14-3-19-237) required in 6 years by the Sale and Supply of Alcohol Act 2012.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities.

CARRIED

10.

Toi-Tū Hawke's Bay Strategic Framework

(Document 19/306)

Mayor Hazlehurst/Councillor Dixon

A) That the report of the Hastings City Art Gallery Director titled “Toi-Tū Hawke's Bay Strategic Framework” dated 11/07/2019 be received.

B) That “Toi-Tū Hawke’s Bay Strategic Framework” dated 11/07/2019 be approved and adopted.

C) That the Chief Executive consider how the implementation of the Toi Tū Hawke’s Bay Strategic Framework can be brought forward into this financial year.

D) That officers work with Councils across Hawke’s Bay towards development of an aligned regional approach to arts, culture and creative sector development;

CARRIED

11.

Hastings District Council Drinking Water Quality Management Policy

(Document 19/362)

Councillor Watkins/Councillor Schollum

A) That the report of the 3 Waters Manager titled “Hastings District Council Drinking Water Quality Management Policy” dated 11/07/2019 be received.

B) That the Council adopts the Hastings District Council Drinking Water Policy in Attachment 1 (PMD-02-20-19-4).

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure and local public services in a way that is most cost-effective for households and business by:

i) ensuring that the community is provided with drinking water that is safe, meets all regulatory requirements and is delivered in a way that is efficient and cost-effective.

CARRIED

12.

Notification of Appointment of Independent Hearings Commissioner

(Document 19/628)

Councillor Kerr/Councillor Lawson

A) That the report of the Environmental Consents Manager titled “Notification of Appointment of Independent Hearings Commissioner” dated 11/07/2019 be received.

CARRIED

13.

Requests Received under the Local Government Official Information and Meetings Act (LGOIMA) Monthly Update

(Document 19/634)

Councillor Watkins/Councillor Lawson

A) That the report of the Democratic Support Manager titled “Requests Received under the Local Government Official Information and Meetings Act (LGOIMA) Monthly Update” dated 27/06/2019 be received.

B) That the Local Government Official Information and Meetings Act (LGOIMA) requests received in June 2019 as set out in Attachment 1 (IRB-2-01-19-1634) of the report in (A) above be noted.

CARRIED

14.

Clifton to Tangoio Coastal Hazards Strategy Joint Committee Minutes

(Document 19/662)

Councillor Heaps/Councillor Redstone

A) That the report of the Principal Advisor: District Development titled “Clifton to Tangoio Coastal Hazards Strategy Joint Committee Minutes” dated 11/07/2019 be received.

CARRIED

15. Additional Business Items

There were no additional business items.

16. Extraordinary Business Items

There were no extraordinary business items.

17.

Recommendation to Exclude the Public from Item 18

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Mayor Hazlehurst/Councillor Schollum

THAT the public now be excluded from the following parts of the meeting, namely;

18. Hawke's Bay Museum Trust Regional Collection

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

18. Hawke's Bay Museum Trust Regional Collection

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

To protect sensitivities with commercial lease arrangements.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

________________________

The meeting closed at 3.00pm

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156