HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE COUNCIL
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Thursday, 22 August 2019 AT 10.30am
Present: Mayor Hazlehurst (Chair)
Councillors
Barber, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon, O’Keefe, Poulain,
Redstone, Schollum and Travers
IN ATTENDANCE: Chief
Executive (Mr N Bickle)
Group Manager: Asset Management (Mr C Thew)
Group Manager: Planning and Regulatory Services
(Mr J O’Shaughnessy)
Group Manager: Economic Growth and Organisation Improvement (Mr C
Cameron)
Group Manager: Human Resources (Mrs B Bayliss)
Chief Financial Officer (Mr B Allan)
Group Manager:
Community Facilities & Programmes (Mrs A Banks)
General Counsel (Mr
S Smith)
Community Safety
Manager (Mr J Payne)
Parking
Transportation Officer (Mr M England)
Manager: Democracy and Governance Services (Mrs J Evans)
Democracy & Governance Advisor (Mrs C Hunt)
AS REQUIRED: Rob Hay, Charlie Bayly and Cameron Joe, Representatives of Lindisfarne
Football Team
Kaumātua Jerry Hapuku
Peter Paku, Mrs Paku and Pohatu Paku
Family members
representing Gordon Paku; Riria Paku and Lindsay Ralph; Bridget Paku and Raven
Pohatu; Michael Paku; Marei Apatu
1. Prayer
The opening prayer was given by Pastor
David Connell of Bay City Church.
2. Apologies
Leave of Absence
had previously been granted to Councillor Watkins (to 11.30am) and Councillor
Dixon.
3. Seal Register
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Mayor
Hazlehurst/Councillor Lawson
That the
Seal Register remain lying on the table for the meeting.
CARRIED
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4. Conflicts of Interest
Councillor
Lawson declared a conflict of interest in Public Excluded Item 19 –
Howard Street Development Contribution Policy.
5. Confirmation
of Minutes
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Mayor Hazlehurst/Councillor Travers
That the
minutes of the Council Meeting held Thursday 15
August 2019 be confirmed as a true and correct record and be adopted.
CARRIED
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6.
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Presentation by Lindisfarne College
(Document 19/856)
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Charlie Bayly, (1st XV
Football Captain) and Cameron Joe (Year 13 Prefect) were part of Lindisfarne
College’s football team that toured the UAE from 10 to 20 April
2019. During the tour the team had four wins and one draw.
They displayed a powerpoint presentation
(CG-14-1-01488) of photos and spoke of their experience in Dubai and thanked
the Mayor for the support of Council for the tour.
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Councillor
Nixon/Councillor Kerr
A) That
Council receive the report titled Presentation by Lindisfarne College.
CARRIED
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7.
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Parking Controls
(Document 19/801)
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Councillor
Kerr/Councillor Lyons
A)
That Council receives the report titled Parking Controls.
B) That pursuant to Clause
5.3.1(a)(iii) of Chapter 5 (Parking and
Traffic) of the Hastings District Council Consolidated Bylaw 2016, the
existing parking space on the western side of King Street North commencing
approximately 50.5 metres from the intersecting line with Heretaunga Street West and extend
4.5 metres in a northerly direction be resolved to become a mobility carpark
as set out in Attachment 1 (REG-22-03-12-19-471):
C) That
pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the
Hastings District Council Consolidated Bylaw 2016, the existing parking
spaces on the eastern side of King Street North commencing approximately 39
metres north of the intersecting kerbline with St Aubyn Street West and
heading 41 metres in a northerly direction be resolved to have a 120 time limit
as set out in Attachment 2 (REG-22-03-12-19-470):
D) That
pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the
Hastings District Council Consolidated Bylaw 2016, the existing parking space
on the eastern side of King Street North commencing approximately 86.5 metres
north of the intersecting line with St Aubyn Street West be resolved to have
a P5 time limit as set out in Attachment 2 (REG-22-03-12-19-470):
E) That
pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the
Hastings District Council Consolidated Bylaw 2016, the existing parking
spaces on the eastern side of Frimley Avenue commencing approximately 16
metres north of the intersecting kerbline with Omahu Road and heading 43
metres in a northerly direction be resolved to have a P60 time limit between
8am and 5pm week days as set out in Attachment 3
(REG-22-03-12-19-473):
F) That
pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the
Hastings District Council Consolidated Bylaw 2016, the existing parking
spaces on the western side of McLeod Street commencing approximately 107
metres south of the intersecting kerbline with Omahu Road and heading 26
metres in a southerly direction be resolved to have a P60 time limit between
8am and 5pm week days as set out in Attachment 4
(REG-22-03-12-19-472):
G) That
pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the
Hastings District Council Consolidated Bylaw 2016, the existing parking
spaces on the western side of Karamu Road North commencing approximately 47
metres north of the intersecting kerbline with Duchess Crescent and heading
22 metres in a northerly direction be resolved to have a P5 time limit as set
out in Attachment 5 (REG-22-03-12-19-474):
H) That
pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the
Hastings District Council Consolidated Bylaw 2016, the existing 4 parking
spaces on the northern side of Orchard Rd commencing approximately 140 metres
east of the intersecting kerbline with Canning Road and heading 24 metres in
a easterly direction be resolved to have a P5 time limit from 8-30am to
9-30am and 2-30pm to 3-30pm during school days as set out in Attachment 6 (REG-22-03-12-19-475):
I) That pursuant to Clause
5.3.1(a)(iii) of Chapter 5 (Parking and Traffic)
of the Hastings District Council Consolidated Bylaw 2016 as set out in
Attachment 7 (REG-22-03-12-19-478):
a. The
parking space on the southern side of Lyndhurst Road, commencing
approximately 483 metres west from the intersecting kerbline of Pakowhai Road
be resolved to become a mobility carpark.
b. The
parking space on the southern side of Lyndhurst Road, commencing
approximately 100 metres east from the intersecting kerbline of Hart Drive be
resolved to become a mobility carpark.
J) That
the Council considers a School Traffic Management Plan for the Heretaunga
Intermediate School on Orchard Road.
CARRIED
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8.
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Requests Received Under the Local Government
Official Information and Meetings Act (LGOIMA) Monthly Update
(Document 19/798)
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Councillor
Lyons/Councillor Lawson
A) That the Council receives the report titled Requests Received Under the Local
Government Official Information and Meetings Act (LGOIMA) Monthly Update
B) That the LGOIMA requests received in July 2019 as set out in
Attachment 1 (IRB-2-01-19-1647) of the report be noted.
CARRIED
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9.
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General Update Report and Status of Actions
(Document 19/814)
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ACTION POINT
·
Update any potential to set “go live”
date at next Council meeting.
·
Live stream on all public meetings if possible.
·
General direction to have signed off before
the end of the triennium.
·
Update on requirements for public records
retention and protocols for Councillors and staff before “going live”.
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Councillor
Lyons/Councillor Kerr
A)
That Council receives the report titled
General Update
Report and Status of Actions.
B) That
Officers report back to the 26 September 2019 Council meeting on the outcome
of the testing of Live Streaming and confirm a date to “go live”
and associated matters.
CARRIED
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Councillor Watkins joined the
meeting at 11.30am
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10.
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Financial Summary for the 12 months to June 2019
(Document 19/821)
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Action Point
Update on Clifton Revetment
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Councillor
Lyons/Councillor Kerr
That the
Council receives the report titled Financial
Summary for the 12 months to June 2019.
CARRIED
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11.
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Summary of Risk and Audit Subcommittee meeting held
2 July 2019
(Document 19/813)
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Councillor
Nixon/Councillor Barber
A) That the Council receives the report titled “Summary of Risk and Audit
Subcommittee meeting held 2 July 2019”
dated 22 August 2019.
B) That the following recommendations of the Risk and Audit Subcommittee
meeting held 2 July 2019 be ratified:
“7. UPDATED
BOW TIE RISK ANALYSIS FOR CIVIL DEFENCE EMERGENCY STRATEGIC RISK
A) That the report of the Risk and
Corporate Services Manager titled “Updated Bow Tie Risk Analysis for
Civil Defence Emergency Strategic Risk” dated 2/07/2019 be received.
B) That the revised risk analysis for
Civil Defence Emergency is reported to Council.
With the reasons for this decision being that the objective of the
decision will contribute to enabling democratic local decision-making and
action by (and on behalf of) communities, and to promote the social,
economic, environmental, and cultural well-being of communities in the
present and for the future by:
i) Providing
comprehensive understanding of strategic risk.
CARRIED
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12.
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Updated 2019 Meeting Schedule Changes
(Document19/837)
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Councillor
Kerr/Councillor Travers
A) That the Council receives the report titled Updated 2019 Meeting Schedule Changes dated 22 August 2019.
B) That the 2019 Meeting Schedule be
amended as follows:-
Committee
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Date
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Time
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Venue
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Council
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10 September 2019
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10.30am
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Council Chamber
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HB Regional Sports Park Appointments Panel
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2 September 2019
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4.30pm
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Guilin Room
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CARRIED
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______________________
The
meeting adjourned at 11.45am
and reconvened at 12.00
______________________
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13.
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Presentation and Acknowledgement of Service and
Summary of Recommendations of the HDC : Tangata Whenua Wastewater Joint
Committee meeting held 2 August 2019
(Document 19/837)
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Mihi - Kaumātua
Jerry Hapuku
Recognition of Gordon and Peter Paku - Mayor Hazlehurst on behalf of Council welcomed Peter and
members of the Paku Family in recognition of the amazing work undertaken by
Gordon (who sadly passed away in October 2018) and Peter who had tested,
challenged and contributed greatly as members of the HDC : Tangata Whenua
Wastewater Joint Committee and had amazing work for the whanau across
the district.
Gordon would be remembered for his
wonderful sense of humour and amazing spirit.
Mayor Hazlehurst on behalf of the people
of Hastings presented a Coat of Arms badge and a Certificate of Service
as a member of the HDC : Tangata Whenua Wastewater Joint Committee.
Councillor Heaps, Chair spoke on behalf of
the HDC : Tangata Whenua Joint Wastewater and acknowledged Peter and
Gordon’s valuable
contribution on the Committee.
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Councillor
Heaps/Councillor Watkins
A) That the Council/Committee receives the report titled Presentation and Acknowledgement of
Service and Summary of Recommendations of the HDC : Tangata Whenua Wastewater
Joint Committee meeting held 2 August 2019
B) The following recommendations of the meeting held 2
August 2019 be ratified:
“4. TANGATA WHENUA APPOINTMENT PROCESS TO THE HDC : TANGATA
WHENUA WASTEWATER JOINT COMMITTEE
A) That
the report of the Pou Ahurea Matua - Principal Advisor:
Relationships, Responsiveness and Heritage titled “Tangata
Whenua Appointment Process to the HDC: Tangata Whenua Wastewater Joint
Committee” dated 2/08/2019 be
received.
B) That moving forward, the two Post-Settlement Governance Entities
of Heretaunga Tamatea Settlement Trust and Mana Ahuriri Trust will be
responsible for appointing their respective nominations to the Committee.
C) That Marei Apatu and Beverley Te Huia’s nominations be
accepted from Heretaunga Tamatea Development Trust as replacements for the
two current Tangata Whenua vacancies on the HDC : Tangata Whenua Wastewater
Joint Committeee effective from 2 August 2019.
RESIGNATION
– PETER PAKU
A) That Mr Paku’s
resignation as member on the HDC : Tangata Whenua Wastewater Joint Committee
be accepted.
B) That a nomination of
a tangata whenua representative from the Heretaunga Tamatea Settlement Trust
to replace Mr Paku will be considered at a future meeting”.
CARRIED
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14. Additional Business Items
There were no additional business items.
15. Extraordinary
Business Items
There were no extraordinary business items.
16.
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Recommendation to
Exclude the Public from Items 17, 18, 19, 20 and 21
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Mayor Hazlehurst/Councillor Kerr
THAT the public now be
excluded from the following parts of the meeting, namely;
17. Hawke's
Bay Opera House Branding
18. Municipal
Building Future Use
19. Howard
Street Development Contribution Policy
20. Summary
of Recommendations of the Risk and Audit Subcommittee meeting held 2 July
2019 while the Public were Excluded
21. Chief Executive Performance Plan
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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17. Hawke's Bay Opera House
Branding
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Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
To protect
the commercial sensitivities of the new name and branding until they are
finalised and secured.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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18. Municipal Building
Future Use
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Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Protect the
commercial assumptions built into the Business Case and Council's
negotiating position for future business ventures..
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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19. Howard Street
Development Contribution Policy
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
Protect
potential land acquisition negotiations.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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20. Summary of Recommendations
of the Risk and Audit Subcommittee meeting held 2 July 2019 while the
Public were Excluded
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Section
7 (2) (a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
To protect
named persons and for commercial sensitivity.
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Section
48(1)(a)(i)
Where the Local
Authority is named or specified in the First Schedule to this Act under
Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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21. Chief
Executive Performance Plan
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Section 7
(2) (a)
The withholding
of the information is necessary to protect the privacy of natural persons,
including that of a deceased person.
To protect the
privacy of an individual.
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Section
48(1)(a)(i)
Where the Local
Authority is named or specified in the First Schedule to this Act under
Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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AND that Jessica Soutar-Barron be
permitted to remain in the Public Excluded Session for Items 17 and 18 as she
was able to provide information that would assist Council in their
Decision-making.
CARRIED
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_______________________
The meeting closed at 2.05pm
Confirmed:
Chairman:
Date: