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M I N U T E S
Temporary Road Closures Subcommittee
Thursday, 29 August 2019
Minutes of a Meeting of the Temporary Road Closures Subcommittee held on
Thursday, 29 August 2019 at 8.45am
Table of Contents
Item Page No.
HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE Temporary Road Closures Subcommittee HELD IN THE Guilin Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings
ON Thursday, 29 August 2019 AT 8.45am
Present: Councillor Nixon (Chair)
Councillor Watkins (Deputy Chair)
Transportation Manager – Mr J Pannu
Environmental Consents Manager – Mr M Arnold
IN ATTENDANCE: Transportation Officer (Mrs L Burden)
Democracy & Governance Advisor (Mrs C Hilton)
There were no apologies.
2. Conflicts of Interest
There were no declarations of conflicts of interest.
3. Confirmation of Minutes
That the minutes of the Temporary Road Closures Subcommittee Meeting held Thursday 20 June 2019 be confirmed as a true and correct record and be adopted.
A) That the Committee receives the report titled Temporary Road Closures - Mokamoka Road - 1 September 2019, Annual Blossom Parade - 14 September 2019
B) That the Committee approve the following temporary road closures as no submissions have been received in respect of these applications:
1. The Hawke’s Bay Car Club (HBCC) - Mokamoka Road from RP No.1000 to RP No. 9000. The road closure will be between 9:00am and 5:00pm, Sunday, 1 September 2019.
2. Creative Hastings - Annual Blossom Parade to be held on Saturday, 14 September 2019.
Parade Set-up Area
6:00am – 3:00pm
Russell Street South from Eastbourne Street East to Lyndon Road East
Lyndon Road East from Russell Street South to Hastings Street South
Warren Street South from Lyndon Road East to the entrance to the Library car park
7:00am – 1:00pm
Heretaunga Street West from Nelson Street South to Market Street South
Heretaunga Street East from Russell Street North to Warren Street South
10:00am – 1:00pm
Eastbourne Street West from Market Street South to Russell Street South
Queen Street West from Russell Street North to Nelson Street South
Nelson Street South from Queen Street West to Heretaunga Street West
Market Street South from Heretaunga Street West to Eastbourne Street West
10:00am – 3:00pm
Karamu Road North from Heretaunga Street East to Eastbourne Street East
Eastbourne Street East from Russell Street to Warren Street South
C) The Committee approve the above temporary road closures subject to the following conditions to be complied with to the satisfaction of the Group Manager: Asset Management:
i. These events are conducted in accordance with the New Zealand Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
ii. The Traffic Management Plans including provision for appropriate signage are approved by the Traffic Management Coordinator acting under delegated authority.
iii. The Traffic Management Plans must be complied with including any specific conditions.
iv. Copies of the relevant liability insurance policies are received.
v. That the cost of all advertising is met by the event organisers.
vi. Emergency Services are contacted regarding the holding of these events with details of the dates, locations and time frames.
vii. As per the Traffic Management Plan provisions - all emergency services will be accommodated and access provided through the sites as required.
viii. The applicant is responsible under the Health and Safety at Work Act 2015 for all health and safety risks associated with this activity and must take reasonably practicable steps to ensure the safety of all persons during these temporary road closures.
ix. The applicant has in place at all times, appropriate Health and Safety measures (to prevent harm to any persons), including (but not limited to) any measures provided for in the submitted Health and Safety Plans including any conditions attached.
x. These Hawke’s Bay Car Club events shall be conducted in accordance with the requirements of the Motorsport New Zealand Motor Sport Manual, National Sporting Code and Appendices.
5. Additional Business Items
There were no additional business items.
6. Extraordinary Business Items
There were no extraordinary business items.
The meeting closed at 8.51am