Hastings District Youth Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100














Hastings District Youth Council




Meeting Date:

Wednesday, 7 August 2019


CG-14-33-00156                                                                         1

Minutes of a Meeting of the Hastings District Youth Council held on

Wednesday, 7 August 2019 at 3.45pm


Table of Contents


Item                                                                                    Page No.


1.         Apologies  1

2.         Confirmation of Minutes  1

6.         Philippa Wood - Research Student from Massey University  1

3.         Facebook page updates  2

4.         General Business  2

5.         August 2019 - Report on Hastings District Youth Council Activities  2



CG-14-33-00156                                                                         1




MINUTES OF A MEETING OF THE Hastings District Youth Council

HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Wednesday, 7 August 2019 AT 3.45pm



Present:                          Chair: Kate Allen (HGHS)

                                               Councillor Dixon – Council Liaison

                                               Pelerose Vaima’a, Kathleen Steffert and Eva Harper (HGHS); Ondre Hapuku-Lambert, Sophie Jones (Media Engagement) and Boston Wynyard (Karamu High); Gurjas Sekhon and Louis Gaffaney (St Johns College); Daisy Hill (Iona); Ashleigh Keenan (Sacred Heart); Charliot Miller (Deputy Chair) (HNHS); and James McPhail (Media Engagement) (Lindisfarne College)



IN ATTENDANCE:             Youth Development Coordinator (Angela Hughes)

                                               Team Leader Youth Development (Paddy Steffert)

                                               Researcher Massey University (Philippa Wood) – Item 6

                       Committee Secretary (Christine Hilton)



1.         Apologies


Charliot Miller/Ondre Hapuku-Lambert

That apologies for absence from Janicka Tei (Taradale High) and Oscar Malpas (HBHS) be accepted.




2.         Confirmation of Minutes


Eva Harper/Sophie Jones

That the minutes of the Hastings Youth Council Meeting held Wednesday 3 July 2019 be confirmed as a true and correct record and be adopted.



            With the agreement of the meeting, Agenda Item 6 was taken out of order and addressed at this point in the meeting.




Philippa Wood - research student from Massey University


(Document 19/771) (Three documents circulated at meeting)


Philippa Wood addressed the meeting and circulated three documents – A letter, dated 13 March 2019, from Ms Wood to the Chief Executive (part CG-14-33-00157); an A4 information sheet containing the protocols and procedures relating to the study (part CG-14-33-00157); as well as another A4 information sheet setting out some background regarding her study (CG-14-33-00158).


Ms Wood expanded on the points in the information sheets, explaining how she proposed to undertake her study and how the results of the interviews would be included in a reference document.  She advised that she would need to read out the questions rather than circulating written copies of her questions. 


Ms Wood advised that there was flexibility regarding timing of the interviews as long as they were undertaken over the next few months this year.  She preferred to undertake the interviews on weekends as she would need to travel here, but would consider the suggestions that the interviews could be undertaken via skype and that more than one person could be interviewed at one time.



Ondre Hapuku-Lambert/Eva Harper

A)       That the report of the Youth Development Co-ordinator titled “Philippa Wood – Research Student from Massey University” dated 7 August 2019 be received. 


B)       That James McPhail, Charliot Miller, Kathleen Steffert and Louis Gaffaney take part in the interviews involved as part of the research work being undertaken by Ms Wood.




3.         Facebook page updates


            Sophie Jones advised that she had posted on the Facebook page asking what people wanted to see there.



4.         General Business


            Councillor Dixon advised that Gurjas Sekhon (St Johns) had been named as the Top Secondary School Student at the Asians in the Bay Awards on Monday, 5 August 2019.



August 2019 - Report on Hastings District Youth Council Activities


(Document 19/758)

Louis Gaffaney gave a brief report on the visit to the National Aquarium in Napier on Monday, 5 August 2019 and that staff there had asked Youth Council (YC) members for ideas for the expansion of the aquarium and ideas to attract more visitors.


Councillor Dixon suggested that the YC members consider applying to the Eastern and Central Community Trust for funding for some of the work to be undertaken at Albert Square – e.g. for equipment.


Albert Square – The Youth Development Coordinator, Ang Hughes, passed on information she had been given from Council’s Public Spaces Planning Manager, Rachel Stuart, regarding an update on the progress of the development and some of the changes that had been made to the original brief.  Ang advised that there had been a lot of changes to how the space would be used and who would be involved in those discussions.


Breakfast next week in Havelock North at 7.30am – YC members had to register by Friday, 9 August.  Sophie Jones would send an RSVP from the YC as a group.  She would also message Janicka Tei and Oscar Malpas to see if they were attending.


“Talk Like a Pirate Day” on 19 September – Charliot Miller asked whether a letter had been sent out to local primary and intermediate schools to explain what was planned and that it was in support of Canteen.  Kate Allen and Gurjas Sekhon would work together to write that letter to go to schools and be the project leads for this event.


Ang Hughes reported that she had talked to the Suicide Prevention Fusion Group about holding workshops at schools to help young people learn how talk to others who were having problems and needed support.  Ang has given information and feedback to the Group and is waiting for a further update – it was suggested that Girls High; Lindisfarne College; Havelock North High and possibly Karamu High School could be involved with these workshops.


Quiz Night – it was agreed that this event needed to be held sooner than the originally scheduled date of Friday, 27 September.  The date of Saturday, 14 September was agreed on.  The project leads would be Kate Allen; Charliot Miller and Eva Harper.  It was proposed to be held at Karamu High School – Kate Allen and Sophie Jones to ask permission for this event to be held at the school.


World Food Day on 16 October (partnered with the Multicultural Assn) – Boston Wynyard and Ondre Hapuku-Lambert to follow up in regard to this event.  It was suggested that a food market be held in Albert Square.


Halloween event on 31 October – discussion took place regarding the suggested use of the Hastings Art Gallery for an event, but in the end the YC decided that they would not have enough time to put into the preparations needed - due to mock exams coming up.

Youth Potential Awards on Monday, 19 August – Team Leader Youth Development, Paddy Steffert, and the Youth Development Coordinator, Ang Hughes, updated the meeting on this event.  It would be held at Waipatu Marae with a pōhiri before the main event for a special guest at the awards.  The awards were starting at 5.00pm and the YC members were asked to be there no later than 4.30pm (until 7.00pm) to welcome people attending. 

YC members to let Ang Hughes know (by Monday, 12 August) if they can attend – need to wear school uniform and badges.  Ang will organise transport for those members who need it – parking is at the Tamatea Club rooms, not at the Marae itself.  25 young people were being acknowledged at the awards.  Ang will send out information in an email to members and that will also go onto the group chat.

Ang Hughes advised that the Council’s Youth Strategy would need to be reviewed over the next few weeks – she would bring brain dump information out to schools before the end of this term and this would need to be addressed at the schools in lunchtimes.  She asked that the YC members at the respective schools help her when she visited their school.  Zeal now had a hub in the Hastings CBD.



Kathleen Steffert/Boston Wynyard

A)      That the report of the Youth Development Co-ordinator titled August 2019 - Report on Hastings District Youth Council Activities dated 7/08/2019 be received.





The meeting closed at 4.35pm