Minutes of Council Meeting

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HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE COUNCIL

HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Tuesday, 10 September 2019 AT 10.30am

Present: Mayor Hazlehurst (Chair)

Councillors Barber, Dixon, Harvey (part of meeting), Heaps, Kerr (Deputy Chair) (part of meeting), Lawson, Lyons, Nixon, O’Keefe, Poulain, Redstone, Schollum, Travers and Watkins.

IN ATTENDANCE: Chief Executive (Mr N Bickle)

Group Manager: Asset Management (Mr C Thew)

Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)

Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)

Group Manager: Human Resources (Mrs B Bayliss)

Chief Financial Officer (Mr B Allan)

Acting Group Manager: Community Facilities & Programmes (Ms D Elers)

Director: Major Capital Projects Delivery (Mr G Hansen)

Senior Projects Engineer (Mr S Cave)

Project Manager (Mr H Wismeyer)

Marketing & Communications Manager (Ms J Mackay)

Marketing & Communications Advisor (Ms A Harris)

Public Spaces Planning Manager (Ms R Stuart)

Environmental Consents Manager (Mr M Arnold)

General Counsel – (Mr S Smith)

Manager Strategic Finance (Mr B Chamberlain)

Pou Ahurea Matua: Principal Advisor: Relationships, Responsiveness & Heritage (Dr J Graham)

Manager: Democracy and Governance Services (Mrs J Evans)

Democracy & Governance Advisor (Mrs C Hilton)

ALSO PRESENT: Shannon Bray, Landscape Architect, Wayfinder

Lizzie Burn, Wayfinder

Annette Sweeney, Good Earth Matters

1. Prayer

A Karakia was given by Councillor Barber.

2. Apologies

Councillor Dixon/Councillor Nixon

That an apology for lateness from Councillor Harvey be accepted.

CARRIED

LEAVE OF ABSENCE

Councillor Heaps/Councillor Nixon

That leave of absence be granted to Councillor Dixon for 17 and 18 September 2019.

CARRIED

3. Seal Register

Mayor Hazlehurst/Councillor Lyons

That the Seal Register remain lying on the table for the meeting.

CARRIED

4. Conflicts of Interest

There were no declarations of conflicts of interest.

5. Confirmation of Minutes

Councillor Kerr/Councillor Travers

That the minutes of the Council Meeting held Thursday, 22 August 2019 including the minutes of the meeting held while the Public were Excluded be confirmed as a true and correct record and be adopted.

CARRIED

6. Additional Business Items

There were no additional business items.

7. Extraordinary Business Items

There were no extraordinary business items.

Recommendation to Exclude the Public from Items 9 and 10

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Mayor Hazlehurst/Councillor Heaps

THAT the public now be excluded from the following parts of the meeting, namely;

9 Drinking Water Capital Programme Update

10 Haumoana Water Treatment Plant – Acquisition of Land

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

9 Drinking Water Capital Programme Update

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

The report contains commercially sensitive information.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

10 Haumoana Water Treatment Plant – Acquisition of Land

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To conclude negotiations with the landowner with regard to the acquisition of land.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

And that Shannon Bray, Landscape Architect, Wayfinder; Lizzie Burns, Wayfinder; and Annette Sweeney, Good Earth Matters, be permitted to remain in the meeting after the public have been excluded, because their knowledge of the matters under consideration is essential to assisting the Council towards a decision.

CARRIED

The meeting closed at 3.10pm

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156