COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Finance and Risk Committee

 

 

 

Meeting Date:

Tuesday, 17 September 2019

 


CG-14-71-00046                                                                         1

Minutes of a Meeting of the Finance and Risk Committee held on

Tuesday, 17 September 2019 at 1.00pm

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  2

4.         Horse of the Year (Hawke's Bay) Limited Annual Report for the year ended 31 May 2019  2

5.         Non-Financial Performance Report for the Year Ended 30 June 2019  2

6.         Draft Financial Year End Result - 30 June 2019  2

7.         Omarunui LFG Generation Limited Partnership 2018-19 Annual Report 4

8.         Additional Business Items  4

9.         Extraordinary Business Items  4

10        Recommendation to Exclude the Public from Items 11 and 12  4

 

 


CG-14-71-00046                                                                         1

 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE Finance and Risk Committee

HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Tuesday, 17 September 2019 AT 1.00pm

 

 

Present:                          Chair: Councillor Travers

Mayor Hazlehurst

Councillors Barber, Harvey, Heaps, Kerr (Deputy Chair), Lawson, Lyons, Nixon, O’Keefe, Redstone, Schollum and Watkins and Ngaio Tiuka (present for part of meeting).

 

IN ATTENDANCE:             Chief Executive (Mr N Bickle)

Chief Financial Officer (Mr B Allan)

Financial Controller (Mr A Wilson)

Manager Strategic Finance (Mr B Chamberlain)

Group Manager: Human Resources (Mrs B Bayliss)

Acting Group Manager: Planning and Regulatory Services (Mr J Payne)

Strategy Manager (Mr L Verhoeven)

Manager: Democracy and Governance Services (Mrs J Evans)

Tech Services Support, IT (Mr R Clark)

Democracy and Governance Services Advisor (Mrs C Hilton)

 

ALSO PRESENT:              Mr T Aitken, HDC Appointee to HOYHB Board

 

 

1.         Apologies   

 

 

Councillor Heaps/Councillor Lawson

That an apology for absence from Councillor Poulain be accepted.

CARRIED 

 

 

Leave of Absence had previously been granted to Councillor Dixon.

 

Councillor Watkins advised that he needed to leave the meeting at 2.00pm.

 

 

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

 

 

 

 

 

 

 

3.         Confirmation of Minutes

 

Councillor Watkins/Councillor Schollum

That the minutes of the Finance and Risk Committee Meeting held Tuesday 26 March 2019 be confirmed as a true and correct record and be adopted.

CARRIED   

 

 

4.

Horse of the Year (Hawke's Bay) Limited Annual Report for the year ended 31 May 2019

 

(Document 19/899)

 

Mr T Aitken, HDC’s Appointee to the Horse of the Year (HB) Board (HOYHB) gave a verbal report and responded to questions from the meeting.

 

 

Councillor Redstone/Councillor Nixon

A)      That the Committee receives the report titled Horse of the Year (Hawke's Bay) Limited Annual Report for the year ended 31 May 2019”.

 

CARRIED 

 

 

5.

Non-Financial Performance Report for the Year Ended 30 June 2019

 

(Document 19/867)

 

Councillor Watkins/Councillor Lawson

A)      That the Committee receives the report titledNon-Financial Performance Report for the Year Ended 30 June 2019”.

CARRIED   

 

 

 

6.

Draft Financial Year End Result - 30 June 2019

 

(Document 19/922)

A power point was presented (CG-14-71-00048) by the Financial Controller who responded to questions from the meeting.

Ngaio Tiuka joined the meeting at 1.55pm.

Councillor Watkins withdrew from the meeting at 1.58pm.

 

 

 

 

 

Councillor Lyons/Councillor Lawson

A)      That the Finance and Risk Committee receives the report titledDraft Financial Year End Result - 30 June 2019”.

B)     That the funds arising from the Rating Area 2 surplus for the 2018/19 financial year, as recommended by the Hastings District Rural Community Board, be allocated as follows:

 

C)     That the rating allocation be allocated as per the following table:

 

D)     That the budgets as per the schedule of Carry Forwards funded by rates and loans be approved to be carried forward to the 2019/20 financial year.

 

E)      That $29m of loan and reserve funded capital expenditure projects from the 2019/20 budget be approved to be rebudgeted into future years.

 

CARRIED   

 

 

7.

Omarunui LFG Generation Limited Partnership 2018-19 Annual Report

 

(Document 19/925)

 

Councillor Heaps/Councillor Lyons

A)      That the Finance and Risk Committee receives the report titled “Omarunui LFG Generation Limited Partnership 2018-19 Annual Report”.

 

CARRIED 

 

 

8.         Additional Business Items

            There were no additional business items.

 

 

9.         Extraordinary Business Items

            There were no extraordinary business items.

  

  

10.

Recommendation to Exclude the Public from Items 11 and 12 

 

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

 

Councillor Schollum/Councillor Harvey

THAT the public now be excluded from the following parts of the meeting, namely;

11        Hawke's Bay Airport Limited Remuneration of Directors

12        Appointment of Independent member to the Risk & Audit Subcommittee

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

 

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

 

 

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

 

 

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

 

 

 

 

11    Hawke's Bay Airport Limited Remuneration of Directors

Section 7 (2) (a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

To protect the privacy of the individual directors.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

12    Appointment of Independent member to the Risk & Audit Subcommittee

Section 7 (2) (a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

To protect the privacy of individual members.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

 

CARRIED   

 

 

________________________

 

 

The meeting closed at 2.22pm

 

 

 

Confirmed:

 

 

 

Chairman:

Date: