Agenda of Hastings District Rural Community Board

Hastings District Rural Community Board – Terms of Reference

The Community Board is a separate entity to the Council. The role of the Community Board is set out in Section 52 of the Local Government Act 2002. The Council is authorised to delegate powers to the Community Board.

Membership (6 members)

Chair (elected by the Board)

Deputy Chair (elected by the Board

4 Elected Community Board Members

1 Mohaka Ward Councillor

1 Kahuranaki Ward Councillor

Quorum – 4 members

DELEGATED POWERS

General

1. To maintain an overview of services provided by the Council within the Community Board’s area.

2. To represent, and act as an advocate for, the interests of the community represented.

3. To consider and report on all matters referred to the Board by the Council, or any matter of interest or concern to the Community Board.

4. To communicate with community organisations and special interest groups within the community;

5. To undertake any other responsibilities that are delegated to it by the Council.

6. To appoint a member of the Community Board to organisations approved by the Council from time to time.

LONG TERM PLAN/ANNUAL PLAN/POLICY ISSUES

7. Authority to make a submission to the Long Term Plan/Annual Plan process on activities, service levels and expenditure (including capital works priorities) within the Board’s area or to make a submission in relation to any policy matter which may have an effect within the Board’s area.

ROADING AND TRAFFIC

8. Authority to exercise the Council’s powers and functions in relation to roads within the Board’s area under the following sections of the Local Government Act 1974:

· Section 335 (vehicle crossings);

· Section 344 (gates and cattle stops);

· Section 355 (overhanging trees).

9. Authority to exercise the Council’s statutory powers (including any relevant powers conferred by bylaw) over roads within the Board’s area in respect of:

(i) Road user behaviour at intersections;

(ii) Controls on stopping or overtaking

(iii) Controls on turning

(iv) Pedestrian safety,

(v) Footpath maintenance and improvements.

(vi) Accident investigation studies, lighting and other safety works

10. For the avoidance of doubt, nothing in this delegation authorises a Community Board to deal with a matter, in the exercise of delegated authority, in a manner which is conflict with any policy or decision of the Council or any standing committee of the Council in relation to the same matter.

HASTINGS DISTRICT COUNCIL

Hastings District Rural Community Board MEETING

Monday, 9 September 2019

VENUE:

Landmarks Room

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

1.00pm

A G E N D A

1. Apologies

At the close of the agenda no apologies had been received.

At the close of the agenda no requests for leave of absence had been received.

2. Conflict of Interest

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting. If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Democratic Support Manager (preferably before the meeting).

It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.

3. Confirmation of Minutes

Minutes of the Hastings District Rural Community Board held Monday 27 May 2019.

(Previously circulated)

4. Cameras on Rural Roads 5

5. Middle Road Corridor Management Plan 7

6. Rural Transportation Activities Report 37

7. Rating Area 2 - Financial Result 55

8. Additional Business Items

9. Extraordinary Business Items

File Ref: 19/834

REPORT TO: Hastings District Rural Community Board

MEETING DATE: Monday 9 September 2019

FROM: Strategic Transport Engineer

Eynon Phillips

SUBJECT: Middle Road Corridor Management Plan

1.0 EXECUTIVE SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to inform the Committee about the Middle Road Corridor Management Plan and arises from a high level investigation of the Middle Road corridor, its uses and problems, particularly in regards to safety.

1.2 This study covers all of Middle Road within the Hastings District, from Porter Drive to 120m south of Te Aute Trust Road.

1.3 This proposal contributes to the purpose of local government by primarily promoting social and more specifically through the Council’s strategic objective of providing an accessible range of safe transport options.

1.4 Middle Road is both a strategic link and an attractive recreational route. It is an often narrow and winding road and is rated as a high-risk rural route, particularly for motorcyclists.

1.5 There are a number of programmes underway or planned on Middle Road. This is an opportunity coordinate these programmes to improve the safety of the route and widen it to a minimum 8m sealed carriageway.

1.6 The preferred option is to adopt the Middle Road Corridor Management Plan with long term implementation.

1.7 This will enable the widening and other safety improvements of Middle Road to be carried out within existing budgets and programmes.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Council/Committee receives the report titled Middle Road Corridor Management Plan

B) That the Hastings District Rural Community recommend Council adopt the Middle Road Corridor Management Plan for inclusion in Long Term Plan for implementation be adopted.

3.0 BACKGROUND – TE HOROPAKI

3.1 Middle Road is a strategic link between Hastings and Central Hawke’s Bay, connecting the urban centre of Havelock North with the rural hinterland. A popular scenic drive, it is well used by both motorcyclists and recreational cyclists. The Middle Road Corridor Management Plan covers all 27km of the road within the Hastings District, from Porter Drive to the southern border 120m south of Te Aute Trust Road.

3.2 It is also a direct link into Havelock North, providing easy access for urban residents out to the countryside and for rural producers into town. There is current development pressure as more and more people look to move into the area.

3.3 There are a number of roading projects planned and/or underway for Middle Road. A Motorcycle Crash Reduction Study is looking specifically at treatments to improve the route for motorcyclists. A cycle facility has been proposed between Iona Road and School Road, and this section will also have its speed limit reviewed. Resealing and pavement renewals are also scheduled for much of the route.

3.4 There is an opportunity within these existing programmes to widen the road to a standard cross section, making the route safer for all users, particularly motorcyclists and cyclists.

4.0 DISCUSSION - TE MATAPAKITANGA

4.1 Part of the attraction of Middle Road is that it is a largely rural and windy route, with some particularly narrow sections and sharp bends. Unfortunately this also makes it a high-risk route, with a notably high number of motorcycle crashes.

Windy Sections

4.2 The existing road varies from wide and straight at the urban end to narrow and windy with short straights for much of the rural section. The typical carriageway width is six metres or so with variable shoulders, though some sections have only five-and-a-half metres of seal width. Traffic volumes also vary along the route, from over 7,000 vehicles a day in Havelock North to a few hundred at the southern end.

4.3 There were 54 reported crashes on Middle Road over the last ten years, resulting in one fatality and seven serious injuries. All but one of these eight casualties were to a motorcyclist. There were also nineteen minor injuries from crashes, two of which involved cyclists.

5.0 OPTIONS - NGĀ KŌWHIRINGA

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 Adopt the Middle Road Corridor Management Plan with long term implementation.

5.2 Implement the recommendations of the Motorcycle Crash Reduction Study for Middle Road as part of the ACC Motorcycle Safety Programme.

5.3 Review the Speed Limit on Middle Road between Iona Road and School Road and implement any recommended changes.

5.4 Investigate the plausibility of a more formalised cycle facility on Middle Road between Iona Road and School Road.

5.5 Work with the developer of the Iona/Middle subdivision on the layout of Middle Road between Breadalbane Road and Gilpin Road, including the new intersections of Iona/Middle and Gilpin/Middle.

5.6 Implement the above actions within the next three years.

5.7 Complete within the next six years the AWPT between Crystall Road and Mutiny Road with a minimum 8m wide sealed carriageway. This will include 3m wide traffic lanes and 1m wide sealed shoulders.

5.8 Once these actions are complete, re-evaluate the risk rating of Middle Road under the high-risk rural roads guide and reconsider the status of the route as a Heartland Ride if it is no longer a high-risk rural road.

5.9 Continue to use the AWPT and resealing programmes for the entirety of Middle Road as the opportunity to widen the carriageway where practical to do so. This should be to a minimum 8m wide sealed carriageway, including 3m wide traffic lanes and 1m wide sealed shoulders. Localised widening on curves and geometry changes are to be done where required.

Advantages

· This will enable the improvements to Middle Road to be carried out within existing budgets and programmes, with much of the improvements made over the next six years.

Disadvantages

· This would take over 25 years to complete for the entire length.

Option Two - Te Kōwhiringa Tuatahi

5.10 Adopt the Middle Road Corridor Management Plan with short term implementation.

5.11 Implement the recommendations of the Motorcycle Crash Reduction Study for Middle Road as part of the ACC Motorcycle Safety Programme.

5.12 Review the Speed Limit on Middle Road between Iona Road and School Road and implement any recommended changes.

5.13 Investigate the plausibility of a more formalised cycle facility on Middle Road between Iona Road and School Road.

5.14 Work with the developer of the Iona/Middle subdivision on the layout of Middle Road between Breadalbane Road and Gilpin Road, including the new intersections of Iona/Middle and Gilpin/Middle.

5.15 Implement the above actions within the next three years.

5.16 Also complete within the next three years the AWPT between Crystall Road and Mutiny Road with a minimum 8m wide sealed carriageway. This will include 3m wide traffic lanes and 1m wide sealed shoulders.

5.17 Once these actions are complete, re-evaluate the risk rating of Middle Road under the high-risk rural roads guide and reconsider the status of the route as a Heartland Ride if it is no longer a high-risk rural road.

5.18 Scope and implement a specific AWPT and resealing programme for the entirety of Middle Road to widen the carriageway where practical to do so over the next ten years. This should be to a minimum 8m wide sealed carriageway, including 3m wide traffic lanes and 1m wide sealed shoulders. Localised widening on curves and geometry changes are to be done where required.

Advantages

· This will enable the improvements to Middle Road to be carried out within ten years, with much of the improvements made over the next three years.

Disadvantages

· This would require a significant increase in budget and would likely negatively impact other projects.

Option Three – Status Quo - Te Kōwhiringa Tuatoru – Te Āhuatanga o nāianei

5.19 Status Quo – Do not adopt the Middle Road Corridor Management Plan.

6.0 NEXT STEPS - TE ANGA WHAKAMUA

6.1 Recommendations from Rural Community Board to be forwarded to Council for consideration.

Attachments:

1 ⇩

Corridor Management Plan

CG-14-110

SUMMARY OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-rohe

The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural well-being of communities in the present and for the future.

This report contributes to social wellbeing

Link to the Council’s Community Outcomes - E noho hāngai pū ai ki te rautaki matua

This proposal provides an accessible range of transport options

Māori Impact Statement - Te Tauākī Kaupapa Māori

There are no known impacts for Tangata Whenua.

Sustainability - Te Toitūtanga

There are no implications for sustainability.

Financial considerations - Ngā Whaiwhakaaro Ahumoni

This matter was addressed under the Options section of the report.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision/report has been assessed under the Council's Significance and Engagement Policy as being of minor significance.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho

Internal consideration has been undertaken.

Risks: Legal/ Health and Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru

The report addresses any likely safety risks by contributing to the Council’s strategic objective of providing an accessible range of safe transport options.

Rural Community Board - Ngā Poari-ā-hapori

This report to the Rural Community Board addresses the relevant issues.

File Ref: 19/836

REPORT TO: Hastings District Rural Community Board

MEETING DATE: Monday 9 September 2019

FROM: Transportation Operations Manager

Adam Jackson

SUBJECT: Rural Transportation Activities Report

1.0 PURPOSE AND SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to update The Rural Community Board with the Rural Transportation Programmed Project Status and Activities Report.

1.2 This report concludes by recommending that the report be received.

2.0 Low Cost – Low Risk Programme (old Minor Safety)

2.1 Council officers have finalised the projects for the 2019/20 programme which are being constructed and/or designed currently. The status of the projects are:

Item	Road	Status
Motorcycle Safety Improvements	Middle Road	Guardrail works have commenced
Crash Reduction Study Outcomes	Waimarama Road	Draft CRS received, and options being assessed by HDC officers.
Crash Reduction Study Outcomes	Taihape Road	Priority 1 items being investigated for implementation and passing opportunities designs underway where CRS items coincide with these.
Pukehaumoamoa Recycle Station Entrance	Taihape Road	Project has been scoped and design has commenced.
High Risk Rural Road – Safety improvements	Middle Road widening	Middle Road rehabilitation project has commenced.

3.0 Mohaka River - Pakaututu Road Protection Works

3.1 During the September 2018 storm event, the Mohaka River eroded a large portion of Pakaututu Road away. A diversion has been in place since.

3.2 A design was undertaken to permanently remedy the erosion that would cost in excess of $2M. Minor diversion works costing less than $100,000 was undertaken in June.

3.3 The works have had many minor high flow events since being completed and is holding up well to date. A further review of the need for future works will be undertaken once winter has ended.

4.0 BRIDGE UPDATE

4.1 Construction at Avery’s (Ohurakura Road) has been delayed due to site difficulties and weather but expected to finish in the coming two weeks.

4.2 Ohara (Big Hill Road) strengthening works have been procured and construction on site is planned for the December/January period. Riggirs (Maraetotara Road) will shortly be procured for construction in this financial year. Moeangiangi (Waikare Road) design is nearing completion and Mangatahi Low Level (Mangatahi Road) have completed option assessment stage and have commenced design.

4.3 Berry (Berry Road) is undergoing a difficult evaluation process due to lack of records of the bridge.

4.4 The “settlement” at Blacks bridge on Taihape Road was investigated following the Sherenden community meeting and there have been some minor recommendations to make the situation slightly better but another major remedial repair was not recommended. However, the site will be monitored for further “settlement” or worsening conditions.

4.5 Hastings District Council has applied for the Provincial Growth Fund (PGF) to support local share of the bridge strengthening programme. Though the neighbouring councils have managed to secure some PG funding, HDC have been unsuccessful to secure any funding in support of the bridge strengthening programme. The programme will now be delivered as per the long term plan (over 7+ years instead of 4 years supported by PGF).

4.6 Pre-work (site investigation and preliminary data gathering) for the remaining bridge strengthening programme is underway to enable more efficient completion of evaluation and design stages for the upcoming years.

4.7 Turamoe No. 2 bridge at the end of Turamoe Road is currently undergoing design and geo technical investigation have now been complete. A resource consent for the work has also been secured.

4.8 Boundary bridge maintenance contracts have been updated and are being worked through Rangitikei, Napier and Central Hawkes Bay District Councils.

5.0 WORKS UPDATE

5.1 Attachment 1 provides an update of Area Wide Pavement Treatment (AWPT) works across DRA2

5.2 Attachment 2 provides an update of other works across DRA2

5.3 Attachment 3 provides the Rural Community Board with a photographic snapshot of activities undertaken between May 2019 and August 2019.

6.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Hastings District Rural Community Board receives the report titled Rural Transportation Activities Report dated 9 September 2019.

Attachments:

1 ⇩	AWPT Update	TR-8-19-9727
2 ⇩	Other Activities Update	TR-8-19-9728
3 ⇩	Photographs of activities between May and August 2019	TR-8-19-9729

File Ref: 19/905

REPORT TO: Hastings District Rural Community Board

MEETING DATE: Monday 9 September 2019

FROM: Financial Controller

Aaron Wilson

SUBJECT: Rating Area 2 - Financial Result

1.0 PURPOSE AND SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to inform the Hastings Rural Community Board (RCB) of the indicative rating result for the year ended 30 June 2019.

1.2 The indicative result for Rating Area 2 for the 2018/19 year is favourable to budget and is a $107,188 rating surplus. The results are unaudited and indicative at this stage and consequently there may be some variation to the figures in the final result.

1.3 This report concludes by recommending that the Hastings Rural Community Board recommend to the Finance and Risk Committee that the remaining rating surplus after specific allocations is allocated to the Rural Flood and Emergency Event Reserve.

1.4 The unaudited result for the year ended 30 June 2019 will be presented to the Finance & Risk Committee on 17 September 2019.

1.5 This report sets out the indicative rating result for the year ended 30 June 2019 for Rating Area 2.

2.0 The Rating Result

2.1 The indicative rating result for the 2018/19 financial year is a positive result for

Rating Area 2, a $107,188 surplus.

2.2 A more detailed breakdown of this result is available in Attachment 1.

2.3 The overall rating surplus is due to savings across a number of Council activities.

2.4 The largest single contributor of the RA2 surplus was in the corporate services area with lower spend in contracted services costs along with favourable internal charges and recoveries. The rates revenue for RA2 had a surplus after rates remissions, penalties and doubtful debts were taken into account, and has contributed to the overall RA2 surplus.

2.5 Offsetting this was the RA2 share of the loss in the planning and regulatory area ($138k). This was primarily driven by a number of approved but unbudgeted spends such as the Te Mata Peak track, along with higher operational spends due to the very high volume of work and associated costs that were above budget.

2.6 The net rating result is shown in the attached schedule “Analysis of Year End Result for 2018/19 for Rating Area 2”. This shows the budgeted and actual cost for the various activities and the amount requested to be carried forward. The final column shows the rating surplus or deficit (negative) for the activities.

2.7 The following table summarises the allocation of the 2018/19 Rating Area 2 surplus:

	$
RA2 Surplus on General Rate	107,188
Allocation of Surplus:
Rural Flood & Emergency Event Reserve	107,188


Allocated Surplus	107,188

3.0 Landfill Surplus allocation:

3.1 In addition to the rating surplus, the Council has received for allocation, revenue from the surpluses generated at the Landfill totalling $1.2m. Unlike the previous two years where the surplus’s generated at the Landfill were used to meet other funding shortfalls across the organisation, in particular Water Supply, this year it is proposed that the Landfill surplus be retained in a Landfill Development Reserve for future development works which are imminent. There is therefore no Landfill surplus available for allocation for RA2.

4.0 Rural Flood and Emergency Event Reserve

4.1 The Rural Flood and Emergency Event Reserve has a balance of $1,178,991 as at 30 June 2019. The Hastings Rural Community Board on 21 September 2015 resolved:

“That the Hastings Rural Community Board recommend to Council that a new target level for the Rural Flood and Emergency Event Reserve be established of $2,000,000.”

4.2 The above resolution was subsequently approved by Council.

4.3 The following table summarises the cost of recent flood events and how they were funded:

5.0 Allocation of Surplus

5.1 Council’s Treasury Policy states the following on the allocation of surpluses:

“The funds from all asset sales and operating surpluses will be applied to the reduction of debt and/or a reduction in borrowing requirements, unless the Council specifically directs that the funds will be put to another use.”

5.2 Whilst Rating Area 2 currently has debt of $802k, incurred for capital works, the specific resolution by Council to build the Rural Flood and Emergency Event reserve up to a level of $2m is considered a prudent one given the recent flood events.

5.3 The exact allocation of funds to reserve contributions may change if Council determine that additional funds be set aside from the 2018/19 surplus to meet any other identified needs.

5.4 The Rating Area 2 reserve balances as at 30 June 2019 are as follows:

Reserve Description *(Interest bearing Y/N)*	Balance ($)
Rural Flood and Emergency Event Reserve (Y)	1,178,991
Rural Fire Contingency Fund (N)	6,457
General Purpose Reserve - Rating Area 2 (N)	559,683
Capital Reserve - Rating Area 2 (N)	1,778,708
Transportation NZTA Fund Reserve Rating Area 2 (N)	639,177

5.5 It is recommended that the rural flood and emergency reserve be increased from the 18/19 surplus to enable Council to help mitigate the cost of another event occurring.

5.6 The following table is a summary of the recommended allocations of the 2018/19 RA2 surplus:

2018/19 Rating

Surplus

RA2 Surplus on General Rate

- Allocation to Rural Flood & Emergency Event Reserve

$107,188

6.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the report of the Financial Controller titled “Rating Area 2 - Financial Result” dated 09/09/2019 be received.

B) That the Hastings Rural Community Board recommend to Council that the Rating Area 2 Rating Surplus of $107,188 be allocated to the Rural Flood & Emergency Event Reserve. Noting that the value of the surplus available may change.

Attachments:

1 ⇩

Financial Management - Reports - Management Reports - RA2 Rating Result 2018 19 Attachment

FIN-09-3-19-326

Hastings District Council

Lyndon Road East, Hastings

Hastings District Rural Community Board – Terms of Reference