HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Joint
Council Waste Futures Project Steering Committee HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon
Road East, Hastings ON Friday, 20 September 2019 AT 9.15am
Present: Chair: Councillor Kerr
Councillors
Heaps and Lyons (HDC)
Councillor
Dallimore and Tapine (NCC)
IN ATTENDANCE: Waste and Data Services Manager (Mr M Jarvis) (HDC)
Group Manager: Asset Management (Mr C Thew) (HDC)
Chief Financial Officer (Mr B Allan) (HDC)
Waste Planning Manager (Mrs A Atkins) (HDC)
Solid
Waste Engineer (Mr P Doolan) (HDC)
Solid
Waste Operations and Contract Manager (Mr D McClure) (HDC)
Senior
Waste Minimisation Officer (Ms S Gibbons) (HDC)
Waste
Minimisation Officer (Ms C Vining) (HDC)
Director
Infrastructure Services (Mr J Kingsford) (NCC)
Waste
Minimisation Lead (Mr R van Veldhuizen) (NCC)
Democracy
& Governance Advisor (Mrs C Hunt)
1. Apologies
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Councillor
Kerr/Councillor Lyons
That an apology
for absence from Councillor Brosnan (NCC) and an apology from Councillor
Heaps for lateness be accepted.
CARRIED
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2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Dallimore/Councillor Lyons
That the
minutes of the Joint Council Waste Futures Project Steering Committee held Friday
22 March 2019, including minutes while the public were excluded be confirmed
as a true and correct record and be adopted.
CARRIED
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4. CONSIDERATION
OF GENERAL BUSINESS ITEMS
There were no
General Business Items.
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5.
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2019 Solid Waste Analysis Protocol (SWAP) report
(Document 19/929)
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The Waste Planning Manager, Mrs Atkins
updated the Committee on the results of the 2019 Solid Waste Analysis
Protocol (SWAP) survey. A joint survey was completed every three years
between Hastings and Napier.
All actions and initiatives in the Waste
Management and Minimisation Plan were still relevant. The SWAP was
based on protocols established by the Ministry for the Environment.
The SWAP involved sampling and measuring
the quantity and composition of waste collected from kerbside collections
transfer stations and the Omarunui Landfill. A week long survey of rubbish
bags collected was undertaken. Nine days of visual surveying were
undertaken at the transfer stations and Omarunui Landfill.
Mrs Atkins advised that a research
project was being undertaken by an EIT student in regard to textiles.
Currently there were significant truckloads of textiles going to the Henderson
Road Refuse Transfer Station with a lot of the product unusable as rags
because as they were synthetic.
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Councillor Heaps joined the meeting at
9.25am
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Mrs Atkins advised that the Wasteminz
Conference would be held next week and would seek feedback from other
Councils in regard to how they were dealing with textiles and plastics that
could not be used.
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Councillor
Lyons/Councillor Tapine
A) That the Committee receives the report titled 2019 Solid Waste Analysis Protocol
(SWAP) report.
CARRIED
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6.
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Manawatu District Council Application to Provincial
Growth Fund for Plastic Recycling, Processing and Reuse Facility
(Document 19/939)
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The Waste
Planning Manager, Mrs Atkins advised the Committee about an application that the
Manawatū District
Council intended to submit to the Provincial Growth Fund seeking funding for
a plastic recycling, processing and reuse facility.
Mrs Atkins
advised that an increase in the collection of viable plastics for supply of
the Recycling Reuse Facility could be achieved by increasing capture of rural
and agricultural plastic waste eg bird netting, tyres, polythene etc.
This material was always contaminated and the aim by the Manawatu District
Council would be to create a wash bath to clean the waste.
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It was noted
that a business had been set up in Awatoto for shredding tyres which were
then exported to Korea for use as fuel source for cement kilns. With
tyre shredding there were often consequences on stormwater drains and Napier
City were monitoring this.
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Councillor
Lyons/Councillor Tapine
A) That the Joint Council Waste Futures Project Steering Committee
receives the report titled Manawatū District Council Application to Provincial Growth Fund for
Plastic Recycling, Processing and Reuse Facility.
B) That the
Joint Council Waste Futures Project Steering Committee support the Manawatū District Council with a letter of support for
development of a Plastic Recycling, Processing and Reuse Industry in the
Manawatū region for submission alongside the business case application to the
Provincial Growth Fund.
C) A future
report may be presented to the Joint Council
Waste Futures Project Steering Committee and Council for consideration, should Manawatū
District Council require further information or a formal supply agreement.
CARRIED
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7.
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Waste Management and Minimisation Plan
Implementation Update
(Document 29/941)
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The Waste Planning Manager, Mrs Atkins updated the committee on the implementation of the Joint Waste
Management and Minimisation Plan (WMMP) and activities undertaken by Hastings
District Council staff.
In the WMMP there were 55 actions, 25 of
which have commenced. Some projects and initiatives would not be
commenced until years 3 and 4 of the Plan.
It was acknowledged by staff that there
would be a greater impact and change to Napier ratepayers with regards
to the kerbside recycling collection contract and that any surplus profit
from the Omarunui Landfill was being utilised as a buffer to reduce costs for
the Napier ratepayer.
The waste levy would provide each Council
with approximately $250,000 per annum, could be used for new initiatives and
education services as identified in the Joint Waste Management and
Minimisation Plan.
In the future Napier City Council would
be investigating relocating the transfer station from Springhill Road to
Awatoto near Bio Rich in an effort to reduce what goes to the Landfill.
This would require a large investment from Napier City and a business case
and feasibility study would be required.
Mrs Atkins advised that the WMMP and
actions would be reported every quarter to show how it was trending.
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Councillor Heaps withdrew from the
meeting at 10.05am
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Councillor
Kerr/Councillor Lyons
A) That the Committee receives the report titled Waste Management and Minimisation Plan
Implementation Update.
CARRIED
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8.
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Proposed Priority Products and Product Stewardship
Scheme Consultation Submission
(Document 19/945)
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The Waste Planning Manager, Mrs Atkins advised
the purpose of the report was to obtain support from
the committee for a submission to the Ministry for the Environment regarding
the “Proposed Priority Products and Priority Product Stewardship Scheme
Guidelines”.
The report and draft submission would be
presented to Hastings District Council for endorsement at the meeting on 26
September 2019.
The submission supported the following
proposed priority products:
·
electrical and electronic products (e-waste)
·
refrigerants and other synthetic greenhouse
gases
·
agrichemicals and their containers
·
farm plastics
·
packaging (beverage packaging, single-use
plastic packaging).
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Councillor Tapine/Councillor Dallimore
A) That the Committee receives the report titled Proposed Priority Products and Product
Stewardship Scheme Consultation Submission.
B) That the Joint Council Waste Futures Project Steering Committee
support and make a submission on the draft Proposed Priority Products and
Priority Product Stewardship Scheme Guidelines.
C) That the Joint
Council Waste Futures Project Steering Committee recommend to the Parent
Councils that individual submissions be submitted”.
CARRIED
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Final Meeting – Councillor Kerr on behalf of the Joint Waste Futures Project Steering Committee thanked
and acknowledged Councillor Heaps and Councillor Dallimore for their passion
and contribution during their time on the Committee. Both Councillor
Heaps and Dallimore were not standing for re-election.
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8. Additional Business Items
There were no additional business items.
9. Extraordinary
Business Items
There were no extraordinary business items.
________________________
The meeting closed at 10.20pm
Confirmed:
Chairman:
Date:
Date: Chief
Executive:
