Hastings District Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

OPEN

M I N U T E S

Risk and Audit Subcommittee

Meeting Date:

Monday, 2 September 2019

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Minutes of a Meeting of the Risk and Audit Subcommittee held on

Monday, 2 September 2019 at 10.03am

Table of Contents

Item Page No.

1.         Apologies 1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes 1

4.         Treasury Activity and Funding 2

5.         Update on HDC Risk Appetite Statement Development 2

6.         Risk Assurance Review Update 2

7.         Health and Safety Risk Management Update 2

8.         Chief Financial Officer Overview and Status of Actions 2

9.         2019 Annual Report Update and Interim Audit 3

10.       Additional Business Items 3

11.       Extraordinary Business Items 3

CG-14-25-00110 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Risk and Audit Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Monday, 2 September 2019 AT 10.03am

Present:

Mr J Nichols (Chair) Mayor Hazlehurst Deputy Mayor Kerr (Deputy Chair) Councillors Nixon and Travers

IN ATTENDANCE:

Chief Executive: (Mr N Bickle) Chief Financial Officer (Mr B Allan) Manager, Strategic Finance (Mr B Chamberlain) Financial Controller (Mr A Wilson) Group Manager: Asset Management (Mr C Thew) Group Manager: Human Resources (Mrs B Bayliss) Health and Safety Manager (Ms J Kuzman) Risk Assurance Advisor (Mr D Ferguson) District Customer Services Manager (Mr G Brittin) Project Manager – Corporate Security (Mr J Doyle) Manager: Democracy and Governance (Mrs J Evans) Democracy and Governance Advisor (Mrs C Hilton)

ALSO Present:

Mr S Lucy (Audit Director, Audit New Zealand) Mr D Parkinson (Stantec)

1.         Apologies

There were no apologies.

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

3.         Confirmation of Minutes

Councillor Travers/Councillor Kerr

That the minutes of the Risk and Audit Subcommittee Meeting held Tuesday 2 July 2019, including the minutes of the meeting held While the Public Were Excluded, be confirmed as a true and correct record and be adopted.

CARRIED 

4.	Treasury Activity and Funding
	(Document 19/830) The Mayor joined the meeting at 10.06am.
	Councillor Nixon/Mayor Hazlehurst A)      That the Risk and Audit Subcommittee receives the report titled  “Treasury Activity and Funding”. CARRIED

5.	Update on HDC Risk Appetite Statement Development
	(Document 19/855)
	Councillor Kerr/Councillor Nixon A)      That the Risk and Audit Subcommittee receive the report titled “Update on HDC Risk Appetite Statement Development”. CARRIED

6.	Risk Assurance Review Update
	(Document 19/865)
	Councillor Travers/Councillor Nixon A)      That the Risk and Audit Subcommittee receive the report titled “Risk Assurance Review Update”. CARRIED

7.	Health and Safety Risk Management Update
	(Document 19/880)
	Councillor Nixon/Councillor Kerr A)      That the Council/Committee receives the report titled “Health and Safety Risk Management Update”. CARRIED

8.	Chief Financial Officer Overview and Status of Actions
	(Document 19/892)
	Councillor Travers/Councillor Kerr A) That the Committee receives the report titled “Chief Financial Officer Overview and Status of Actions”. CARRIED

9.	2019 Annual Report Update and Interim Audit
	(Document 19/896) Mr S Lucy, Audit Director, Audit New Zealand spoke to the agenda report advising there were no specific issues or concerns that needed to be brought to the members’ attention.
	Mr Nichols/Councillor Nixon A)      That the Committee receives the report titled “2019 Annual Report Update and Interim Audit”. CARRIED

10. Additional Business Items

There were no additional business items.

11.       Extraordinary Business Items

There were no extraordinary business items.

_____________________

The meeting closed at 11.45am

Confirmed:

Chairman:

Date: