HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE COUNCIL
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Thursday, 20 February 2020 AT 1.00pm
(Budget)
Present: Mayor Hazlehurst (Chair)
Councillors
Barber, Corban, Dixon, Harvey, Kerr (Deputy Chair), Nixon (present for part
of the meeting), O’Keefe, Oli, Redstone, Schollum, Siers, Travers and
Watkins.
IN ATTENDANCE: Chief
Executive (Mr N Bickle)
Group Manager: Asset Management (Mr C Thew)
Group Manager: Planning and Regulatory Services
(Mr J O’Shaughnessy)
Group Manager: Economic Growth and Organisation Improvement (Mr C
Cameron)
Chief Financial Officer (Mr B Allan)
Scott Smith (General Counsel)
Strategy Manager (Lex Verhoeven) Item 6
Director: Major Capital Programme Delivery (Graeme Hansen (Item 7)
Senior Environmental Planner (Policy) (Anna Sanders) (Item 8)
Environmental Policy Manager (Rowan Wallis) Item 8
Public Spaces Planning Manager (Rachel Stuart) Item 9
Parking Transportation Manager (Mel England) Item10
Regulatory Solutions Manager (John Payne) Item 11
Manager: Democracy and Governance Services (Mrs J Evans)
Democracy and Governance Support Officer (Lynne Cox)
1. Prayer
The opening prayer was given by Captain Beth Campkin from the Salvation Army.
2. Apologies And Leave of Absence
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Councillor
Watkins/Councillor Dixon
That an
apology for absence from Councillor Lawson be accepted. That an apology
for lateness from Councillor Nixon be accepted.
That the following
leave of absence be accepted:
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Councillor
Dixon
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13 –
17 March 2020
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Councillor
Kerr
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20 –
28 March 2020
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Councillor
O’Keefe
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6 and 17
March 2020
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CARRIED
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3. Seal Register
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Mayor
Hazlehurst/Councillor Dixon
That the
Seal Register lie on the table during the meeting.
CARRIED
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4. Conflicts of Interest
Councillor
Harvey declared a conflict of interest in the public excluded Item 22, Orchard
Road Depot.
5. Confirmation
of Minutes
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Councillor Watkins/Councillor Corban
That the
minutes of the Council Meeting held Tuesday,
10 December 2019 be confirmed as a true and correct record and be adopted.
CARRIED
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6.
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Draft Annual Plan 2020/2021 - Chief Executive
Overview
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Document 20/27
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Councillor Schollum/Councillor Dixon
A) That the Council receives the report titled Draft Annual Plan 2020/2021 -
Chief Executive Overview.
B) That
the Council resolves in terms of section 82(3) of the Local Government Act
2002, that the principles set out in that section have been observed in such
a manner that the Hastings District Council considers, in its discretion, is
appropriate for the decisions made during the course of this meeting.
C) That the
Draft 2020/21 Annual Plan be prepared on the basis of this report and
supporting documentation, including decisions made at this meeting, and that
the Draft Annual Plan and Consultation Document be reported back for Council
adoption on 19 March 2020.
CARRIED
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7.
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Drinking Water Capital Project Update
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Document 20/1
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Councillor Schollum/Councillor Kerr
A) That the Council receives the report titled Drinking Water Capital Project Update.
B) That the
Council receives the update on the Small Communities Project and implications
on the approved budget.
C) That
updated information on the Frimley Park and Eastbourne Projects be noted.
D) That
Council approves the inclusion of the budget impact of this paper in the
2020/21 Annual Plan.
E) That
Council requests that external funding sources are explored to support the
investment into drinking water upgrades.
CARRIED
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8.
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Request for Proposed Hastings District Plan to be
made partially operative
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Document 20/52
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Councillor Kerr/Councillor Harvey
A) That the Council receives the report titled Request for Proposed Hastings District Plan to be Made Partially Operative.
B) That the
Council approve the Decisions Version of the Proposed Hastings District Plan
2015 for partial adoption, with amendments as per Environment Court consent
orders for public notification on 12 March 2020 in accordance with Clause 17
Schedule 1 of the Resource Management Act 1991. The exclusion relates
to the appeal by Maungaharuru Tangitū
Trust and
Section 16.1 ‘Wāhi Taonga
District Wide Activity’.
CARRIED
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9.
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Request to vest Raureka Parks under the Reserves
Act 1977
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Document 20/4
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Councillor Travers/Councillor Schollum
A) That the Council receives the report titled Request to vest Raureka Parks under the Reserves Act 1977.
B) That the Council resolves to declare Ebbett Park, comprising Lot 6
DP 4778, Lot 7 DP 4778 and Lot 9 DP 7352 (shown on the map in Attachment 1)
as reserve in accordance with section 14 of the Reserves Act 1977; and be
classified as Local Purpose Reserve in accordance with section 23 of the Reserves
Act 1977.
C) That the Council resolves to declare St Leonards Park, comprising Lot 1 DP 16239, Lot 7 & 9 DP 20671 and Pt Heretaunga Block SO
2568 (shown on the map in Attachment 2) as
reserve in accordance with section 14 of the Reserves Act 1977; and be
classified as Local Purpose Reserve in accordance with section 23 of the
Reserves Act 1977.
D) That the Council resolves to declare Whenua Takoha Park,
comprising of Lot 1 DP 10127 (shown on the map in Attachment 3) as reserve in accordance
with section 14 of the Reserves Act 1977; and be classified as Recreation
Reserve in accordance with section 17 of the Reserves Act 1977.
E) That the Council exercises the delegation given to it by the
Minister of Conservation and pursuant to section 14(4) of the Reserves Act
1977 confirms the Council decision to vest the above land as reserve; and
instructs the Chief Executive to proceed with the Gazettal of the Ebbett
Park, St Leonards Park and Whenua Takoha Park on behalf of the Minister of
Conservation.
CARRIED
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10.
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CBD Parking Controls
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Document 19/1271
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Councillor Schollum/Councillor Kerr
A) That the Council receives the report titled CBD Parking Controls.
B) That the
Council resolve pursuant to Clause 5.3.1(i)
of Chapter 5 (Parking and Traffic) of the Hastings District Council
Consolidated Bylaw 2016, that parking zone time limits be established in the
Hastings CBD as set out in Attachment 4 (REG-22-03-12-19-497).
CARRIED
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11.
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Parking Controls
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Document 19/1149
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Councillor Kerr/Councillor Redstone
A. That Council receives the report titled Parking Controls.
B. That
Council resolve pursuant to Clause 5.3.1(a)(iv) of Chapter 5 (Parking and
Traffic) of the Hastings District Council Consolidated Bylaw 2016, that a bus
stop be established on the western side of Arataki Road commencing a 174
metres west from the intersecting line with Te Mata Road and extending 24
metres west as set out in Attachment 1 (REG-22-03-12-19-493).
C. That
Council resolve pursuant to Clause 5.3.1(a)(iii) of Chapter 5 (Parking and
Traffic) of the Hastings District Council Consolidated Bylaw 2016 as set out
in Attachment 2 (REG-22-03-12-19-494):
I. That the P60 time limit on Columba Way located
23 metres east of the intersecting kerbline with Te Mata Road move 4.5 metres
east to incorporate the existing mobility park.
II. That the P60 time limit on Joll Road Lane located
12 metres north of the intersecting kerbline with Joll Road move 3.5 metres
north to incorporate the existing mobility park.
III. That the P60 time limit on Napier Road located 21
metres north of the intersecting kerbline with Treachers Lane move 4 metres
north to incorporate the existing mobility park.
IV. That the P60 time limit on Napier Road located 34 metres north
of the intersecting kerbline with Havelock Road move 4 metres north to
incorporate the existing mobility park.
V. That the P120 time limit on Te Mata Road located 40
metres south of the intersecting kerbline with Columba Way move 7.5 metres
south to incorporate the existing mobility park.
D. That
Council resolve pursuant to Clause 5.3.1(a)(iv) of Chapter 5 (Parking and
Traffic) of the Hastings District Council Consolidated Bylaw 2016 that the
existing bus stop located in Holt Place be revoked as set out in Attachment 3
(REG-22-03-12-19-495).
E. That
Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and
Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the
existing spaces on the western side of Karamu Road North commencing
approximately 30 metres north of the intersecting line with Avenue Road East
and heading 23 meters in a northerly direction be resolved to have a P120
Time Limit as set out in Attachment 4(REG-22-03-12-20-504).
F. That
Council resolve pursuant to Clause 5.3.1(a)(iv) of Chapter 5 (Parking and
Traffic) of the Hastings District Council Consolidated Bylaw 2016 that a
mobility park be established in the Keirunga Gardens Carpark as set out in
Attachment 5 (REG-22-03-12-20-502).
G. That
Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and
Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the
existing space on the eastern side of Willowpark Road South commencing
approximately 17.5 metres north of the intersecting line with Maddison Street
and heading 14 meters in a northerly direction be resolved to
have a P15 time limit as set out in Attachment 6 (REG-22-03-12-19-498).
CARRIED
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12.
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Appointments to Committees, Subcommittees, Joint
Committees and External Organisations - Additions and Minor Amendments
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Document 20/103
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Councillor Kerr/Councillor Travers
A)
That the Council receives the report titled Appointments to Committees, Subcommittees, Joint Committees
and External Organisations – Additions and Minor Amendments.
B)
That the Council adopt the list of Appointments to Committees, Subcommittees, Joint Committees and
External Organisations (HPRM Ref: CG-14-10-01634) for the 2019- 2022
triennium as amended.
CARRIED
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13.
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Items Under Action
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Document 20/103
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Mayor
Hazlehurst/Councillor Schollum
A) That the Council/Committee receives the report titled Items Under Action.
CARRIED
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An updated report (Document 20/111) had
been circulated following the publication of the Agenda.
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14.
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Updated 2020 Meeting Schedule Changes
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Councillor
Kerr/Councillor Schollum
A) That the Council receives the report titled Updated 2020 Meeting Schedule Changes dated 20 February 2020.
B) That the 2020 Meeting Schedule be
updated as follows:-
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Committee
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Date
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Time
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Council
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19 March 2020
(from 26 March 2020)
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1.00 pm
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Great Communities Subcommittee
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19 March 2020
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10.00 am
(from 1.00pm)
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Council – Annual Plan Submissions
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8 and 9 June 2020
(from 4 and 5 June 2020)
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All Day
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Heretaunga Takota Noa – Maori Joint
Committee
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26 February 2020 (new)
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1.00 pm
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Strategy and Policy Committee
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31 March 2020
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9.00 am
(from 1.00 pm)
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Operations and Monitoring Committee
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5 May 2020
(from 14 May 2020)
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1.00 pm
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Operations and Monitoring Committee
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1 September 2020
(from 30 July 2020)
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1.00 pm
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Operations and Monitoring Committee
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10 November 2020
(from 8 October)
(cancel 26 November)
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1.00 pm
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CARRIED
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Following consideration of the Public
Excluded items and afternoon tea. The following item (15) was taken in open
session as appointed members and whanau had been invited at the pre-arranged
time of 4.00pm to be formally sworn in as committee members.
Councillors Harvey, Kerr, O’Keefe
and Watkins left the meeting at afternoon tea and did not return.
All externally appointed committee
members were invited to the meeting to commit to the same declaration that
elected members are required to sign under the Local Government Act 1972
before taking office. The Mayor welcomed the appointed committee members to
the Council. As appointed members will be seated at the committee table as
equal partners with full voting rights, it was considered appropriate they
make the same commitment as elected members.
The following appointed members were
formally sworn in:
Marei
Apatu
Tania
Eden
Anthony
Te Rangihau Gilbert
George
Lyons
Mike
Paku
Ngaio
Tiuka
Robin Hape, Peter Kay and Jon Nichols
sent their apologies and will be sworn in at the beginning of the next
meeting they attend.
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15.
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Making and Attesting Declarations - Externally
Appointed Committee Members
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Document 20/104
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Councillor
Travers/Councillor Schollum
A) That the Council receives the report titled Making and Attesting Declarations -
Externally Appointed Committee Members.
CARRIED
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16. Additional Business Items
There were no additional business items.
17. Extraordinary
Business Items
There were no extraordinary business items.
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18.
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Recommendation to
Exclude the Public from Items 19, 20, 21 and 22
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Councillor Travers/Councillor Harvey
THAT the public now be
excluded from the following parts of the meeting, namely;
19 Planning
& Regulatory Workloads
20 Omarunui
Landfill Gas to Energy Generation Plant
21 City
Centre Land Acquisition
22 Orchard
Road Depot
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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19 Planning &
Regulatory Workloads
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Section
7 (2) (i)
The withholding
of the information is necessary to enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
To carry
out negotiations.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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20 Omarunui Landfill
Gas to Energy Generation Plant
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
To provide
Council with the ability to conclude commercial negotiations appropriately.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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21 City Centre Land
Acquisition
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
To enable
negotiations with the parties involved.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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22 Orchard Road Depot
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Section
7 (2) (b) (ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely to unreasonably
prejudice the commercial position of the person who supplied or who is the
subject of the information.
Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
To enable
third party commercial negotiations to take place.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 4.30 pm
Confirmed:
Chairman:
Date:
Hastings District Council