COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Council

 

 

 

Meeting Date:

Thursday, 20 February 2020

 


CG-16-2-00050                                                                           1

Minutes of a Meeting of the Council held on

20 February 2020 at 1.00pm (Budget)

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Prayer  1

2.         Apologies  1

3.         Seal Register  2

4.         Conflicts of Interest 2

5.         Confirmation of Minutes  2

6.         Draft Annual Plan 2020/2021 - Chief Executive Overview   2

7.         Drinking Water Capital Project Update  3

8.         Request for Proposed Hastings District Plan to be made partially operative  3

9.         Request to vest Raureka Parks under the Reserves Act 1977  3

10.       CBD Parking Controls  4

11.       Parking Controls  4

12.       Appointments to Committees, Subcommittees, Joint Committees and External Organisations - Additions and Minor Amendments  5

13.       Items Under Action   6

14.       Updated 2020 Meeting Schedule Changes  6

15.       Making and Attesting Declarations - Externally Appointed Committee Members  7

16.       Additional Business Items  7

17.       Extraordinary Business Items  7

18        Recommendation to Exclude the Public from Items 19, 20, 21 and 22  8

 

 


CG-16-2-00050                                                                           7

 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE COUNCIL

HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Thursday, 20 February 2020 AT 1.00pm (Budget)

 

 

Present:                          Mayor Hazlehurst (Chair)

Councillors Barber, Corban, Dixon, Harvey, Kerr (Deputy Chair), Nixon (present for part of the meeting), O’Keefe, Oli, Redstone, Schollum, Siers, Travers and Watkins.

 

IN ATTENDANCE:             Chief Executive (Mr N Bickle)

Group Manager: Asset Management (Mr C Thew)

Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)

Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)

Chief Financial Officer (Mr B Allan)

Scott Smith (General Counsel)

Strategy Manager (Lex Verhoeven) Item 6

Director: Major Capital Programme Delivery (Graeme Hansen (Item 7)

Senior Environmental Planner (Policy) (Anna Sanders) (Item 8)

Environmental Policy Manager (Rowan Wallis) Item 8

Public Spaces Planning Manager (Rachel Stuart) Item 9

Parking Transportation Manager (Mel England) Item10

Regulatory Solutions Manager (John Payne) Item 11

Manager: Democracy and Governance Services (Mrs J Evans)

Democracy and Governance Support Officer (Lynne Cox)

 

 

 

1.         Prayer

The opening prayer was given by Captain Beth Campkin from the Salvation Army.

 

2.         Apologies And Leave of Absence

 

Councillor Watkins/Councillor Dixon

That an apology for absence from Councillor Lawson be accepted.  That an apology for lateness from Councillor Nixon be accepted.

 

 

 

 

That the following leave of absence be accepted:

Councillor Dixon

13 – 17 March 2020

Councillor Kerr

20 – 28 March 2020

Councillor O’Keefe

6 and 17 March 2020

 

CARRIED 

           

3.         Seal Register

 

Mayor Hazlehurst/Councillor Dixon

That the Seal Register lie on the table during the meeting.

 

CARRIED 

 

4.         Conflicts of Interest

Councillor Harvey declared a conflict of interest in the public excluded Item 22, Orchard Road Depot.

 

5.         Confirmation of Minutes

 

Councillor Watkins/Councillor Corban

That the minutes of the Council Meeting held Tuesday, 10 December 2019 be confirmed as a true and correct record and be adopted.

CARRIED 

 

6.

Draft Annual Plan 2020/2021 - Chief Executive Overview

 

Document 20/27

 

Councillor Schollum/Councillor Dixon  

A)      That the Council receives the report titled  Draft Annual Plan 2020/2021 - Chief Executive Overview.

B)      That the Council resolves in terms of section 82(3) of the Local Government Act 2002, that the principles set out in that section have been observed in such a manner that the Hastings District Council considers, in its discretion, is appropriate for the decisions made during the course of this meeting.

C)     That the Draft 2020/21 Annual Plan be prepared on the basis of this report and supporting documentation, including decisions made at this meeting, and that the Draft Annual Plan and Consultation Document be reported back for Council adoption on 19 March 2020.

 

CARRIED 

 

 

7.

Drinking Water Capital Project Update

 

Document 20/1

 

Councillor Schollum/Councillor Kerr

A)      That the Council receives the report titled Drinking Water Capital Project Update.

B)     That the Council receives the update on the Small Communities Project and implications on the approved budget.

C)     That updated information on the Frimley Park and Eastbourne Projects be noted.

D)     That Council approves the inclusion of the budget impact of this paper in the 2020/21 Annual Plan.

E)      That Council requests that external funding sources are explored to support the investment into drinking water upgrades.

 

CARRIED 

 

8.

Request for Proposed Hastings District Plan to be made partially operative

 

Document 20/52

 

Councillor Kerr/Councillor Harvey

A)      That the Council receives the report titled Request for Proposed Hastings District Plan to be Made Partially Operative.

B)     That the Council approve the Decisions Version of the Proposed Hastings District Plan 2015 for partial adoption, with amendments as per Environment Court consent orders for public notification on 12 March 2020 in accordance with Clause 17 Schedule 1 of the Resource Management Act 1991.  The exclusion relates to the appeal by Maungaharuru Tangitū Trust and Section 16.1 ‘Wāhi Taonga District Wide Activity’.

 

CARRIED   

 

9.

Request to vest Raureka Parks under the Reserves Act 1977

 

Document 20/4

 

Councillor Travers/Councillor Schollum

A)      That the Council receives the report titled Request to vest Raureka Parks under the Reserves Act 1977.

B)     That the Council resolves to declare Ebbett Park, comprising Lot 6 DP 4778, Lot 7 DP 4778 and Lot 9 DP 7352 (shown on the map in Attachment 1) as reserve in accordance with section 14 of the Reserves Act 1977; and be classified as Local Purpose Reserve in accordance with section 23 of the Reserves Act 1977.

C)     That the Council resolves to declare St Leonards Park, comprising Lot 1 DP 16239, Lot 7 & 9 DP 20671 and Pt Heretaunga Block SO 2568 (shown on the map in Attachment 2) as reserve in accordance with section 14 of the Reserves Act 1977; and be classified as Local Purpose Reserve in accordance with section 23 of the Reserves Act 1977.

D)     That the Council resolves to declare Whenua Takoha Park, comprising of Lot 1 DP 10127  (shown on the map in Attachment 3) as reserve in accordance with section 14 of the Reserves Act 1977; and be classified as Recreation Reserve in accordance with section 17 of the Reserves Act 1977.

E)      That the Council exercises the delegation given to it by the Minister of Conservation and pursuant to section 14(4) of the Reserves Act 1977 confirms the Council decision to vest the above land as reserve; and instructs the Chief Executive to proceed with the Gazettal of the Ebbett Park, St Leonards Park and Whenua Takoha Park on behalf of the Minister of Conservation.

 

CARRIED   

 

10.

CBD Parking Controls

 

Document 19/1271

 

Councillor Schollum/Councillor Kerr

A)      That the Council receives the report titled CBD Parking Controls.

B)     That the Council resolve pursuant to Clause 5.3.1(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that parking zone time limits be established in the Hastings CBD as set out in Attachment 4 (REG-22-03-12-19-497).

 

CARRIED   

 

11.

Parking Controls

 

Document 19/1149

 

Councillor Kerr/Councillor Redstone

A.      That Council receives the report titled  Parking Controls.

B.      That Council resolve pursuant to Clause 5.3.1(a)(iv) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that a bus stop be established on the western side of Arataki Road commencing a 174 metres west from the intersecting line with Te Mata Road and extending 24 metres west as set out in Attachment 1 (REG-22-03-12-19-493).

C.      That Council resolve pursuant to Clause 5.3.1(a)(iii) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016 as set out in Attachment 2 (REG-22-03-12-19-494):

I.    That the P60 time limit on Columba Way located 23 metres east of the intersecting kerbline with Te Mata Road move 4.5 metres east to incorporate the existing mobility park.

II.   That the P60 time limit on Joll Road Lane located 12 metres north of the intersecting kerbline with Joll Road move 3.5 metres north to incorporate the existing mobility park.

III.  That the P60 time limit on Napier Road located 21 metres north of the intersecting kerbline with Treachers Lane move 4 metres north to incorporate the existing mobility park.

IV. That the P60 time limit on Napier Road located 34 metres north of the intersecting kerbline with Havelock Road move 4 metres north to incorporate the existing mobility park.

V.  That the P120 time limit on Te Mata Road located 40 metres south of the intersecting kerbline with Columba Way move 7.5 metres south to incorporate the existing mobility park.

D.      That Council resolve pursuant to Clause 5.3.1(a)(iv) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016 that the existing bus stop located in Holt Place be revoked as set out in Attachment 3 (REG-22-03-12-19-495).

E.      That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing spaces on the western side of Karamu Road North commencing approximately 30 metres north of the intersecting line with Avenue Road East and heading 23 meters in a northerly direction be resolved to have a P120 Time Limit as set out in Attachment 4(REG-22-03-12-20-504).

F.      That Council resolve pursuant to Clause 5.3.1(a)(iv) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016 that a mobility park be established in the Keirunga Gardens Carpark as set out in Attachment 5 (REG-22-03-12-20-502).

G.      That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing space on the eastern side of Willowpark Road South commencing approximately 17.5 metres north of the intersecting line with Maddison Street and heading  14 meters in a  northerly direction be resolved to have a P15 time limit as set out in Attachment 6 (REG-22-03-12-19-498).

 

 

CARRIED 

 

12.

Appointments to Committees, Subcommittees, Joint Committees and External Organisations - Additions and Minor Amendments

 

Document 20/103

 

Councillor Kerr/Councillor Travers

A)        That the Council receives the report titled Appointments to Committees, Subcommittees, Joint Committees and External Organisations – Additions and Minor Amendments.

B)        That the Council adopt the list of Appointments to Committees, Subcommittees, Joint Committees and External Organisations (HPRM Ref: CG-14-10-01634) for the 2019- 2022 triennium as amended.

CARRIED

 

13.

Items Under Action

 

Document 20/103

 

Mayor Hazlehurst/Councillor Schollum

A)      That the Council/Committee receives the report titled Items Under Action.

 

CARRIED  

 

 

An updated report (Document 20/111) had been circulated following the publication of the Agenda.

 

14.

Updated 2020 Meeting Schedule Changes

 

Councillor Kerr/Councillor Schollum

A)      That the Council receives the report titled Updated 2020 Meeting Schedule Changes dated 20 February 2020.

 

B)     That the 2020 Meeting Schedule be updated as follows:-

 

Committee

Date

Time

Council

19 March 2020

(from 26 March 2020)

 

1.00 pm

Great Communities Subcommittee

19 March 2020

10.00 am

(from 1.00pm)

Council – Annual Plan Submissions

8 and 9 June 2020

(from 4 and 5 June 2020)

All Day

Heretaunga Takota Noa – Maori Joint Committee

26 February 2020 (new)

1.00 pm

Strategy and Policy Committee

31 March 2020

9.00 am

(from 1.00 pm)

Operations and Monitoring Committee

5 May 2020

(from 14 May 2020)

1.00 pm

Operations and Monitoring Committee

1 September 2020

(from 30 July 2020)

1.00 pm

Operations and Monitoring Committee

10 November 2020

(from 8 October)

(cancel 26 November)

1.00 pm

 

 

 

CARRIED 

 


 

 

 

Following consideration of the Public Excluded items and afternoon tea. The following item (15) was taken in open session as appointed members and whanau had been invited at the pre-arranged time of 4.00pm to be formally sworn in as committee members.

 

Councillors Harvey, Kerr, O’Keefe and Watkins left the meeting at afternoon tea and did not return.

 

All externally appointed committee members were invited to the meeting to commit to the same declaration that elected members are required to sign under the Local Government Act 1972 before taking office. The Mayor welcomed the appointed committee members to the Council. As appointed members will be seated at the committee table as equal partners with full voting rights, it was considered appropriate they make the same commitment as elected members.

 

The following appointed members were formally sworn in:

            Marei Apatu

            Tania Eden

            Anthony Te Rangihau Gilbert

            George Lyons

            Mike Paku

            Ngaio Tiuka

 

Robin Hape, Peter Kay and Jon Nichols sent their apologies and will be sworn in at the beginning of the next meeting they attend.

 

15.

Making and Attesting Declarations - Externally Appointed Committee Members

 

Document 20/104

 

Councillor Travers/Councillor Schollum

A)      That the Council receives the report titled Making and Attesting Declarations - Externally Appointed Committee Members.

 

CARRIED 

 

 

16.       Additional Business Items

            There were no additional business items.

 

17.       Extraordinary Business Items

            There were no extraordinary business items.

  

  


 

 

18.

Recommendation to Exclude the Public from Items 19, 20, 21 and 22 

 

Councillor Travers/Councillor Harvey

THAT the public now be excluded from the following parts of the meeting, namely;

19        Planning & Regulatory Workloads

20        Omarunui Landfill Gas to Energy Generation Plant

21        City Centre Land Acquisition

22        Orchard Road Depot

 

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

 

 

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

 

 

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

 

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

19    Planning & Regulatory Workloads

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To carry out negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

20    Omarunui Landfill Gas to Energy Generation Plant

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To provide Council with the ability to conclude commercial negotiations appropriately.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

21    City Centre Land Acquisition

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To enable negotiations with the parties involved.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

22    Orchard Road Depot

Section 7 (2) (b) (ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To enable third party commercial negotiations to take place.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

 

CARRIED 

 

 

 

 

________________________

 

The meeting closed at 4.30 pm

 

Confirmed:

 

 

 

Chairman:

Date: