Hastings District
Council
Civic Administration Building
Lyndon Road East, Hastings
Phone: (06) 871
5000
Fax:
(06) 871 5100
WWW.hastingsdc.govt.nz
Open
A G E N D A
Heretaunga Takoto Noa Māori
Standing Committee
MEETING
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Meeting Date:
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Wednesday,
26 February 2020
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Time:
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1.00pm
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Venue:
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Council
Chamber
Ground Floor
Civic
Administration Building
Lyndon Road
East
Hastings
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Committee Members
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To be elected (Chair)
To be elected (Deputy Chair)
Mayor Hazlehurst, Councillors Barber,
O’Keefe, Oli, Redstone and Travers
Marei Apatu, Tania Eden, Te Rangihau
Gilbert, Robin Hape, Mike Paku and Ngaio Tiuka
Councillor Corban (Councillor Alternate)
Kaumātua: Jerry Hapuku
Quorum = at least 3 Councillors and
3 Tangata Whenua appointees
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Officer
Responsible
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Pou Ahurea Matua Principal Advisor:
Relationships Responsiveness and Heritage – Dr J Graham
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Democracy
& Governance Manager
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Mrs J Evans
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Heretaunga Takoto Noa Māori Standing Committee –
Terms of Reference
This is established between the Hastings
District Council and the Māori community.
Context
The Heretaunga Takoto Noa Māori
Standing Committee has been established by Council to continue the development
of strategic and sustainable relationships with Māori. Council shall meet
the intent and spirit of the Council’s obligations set out in the
legislation more particularly the obligations of the Local Government Act 2002;
·
Towards establishing and maintaining processes
that provide opportunities for Māori to contribute to the decision
processes of Council.
·
Fostering the development of Māori capacity
to contribute to these processes.
·
The provision of information to assist
Māori contribution to Council’s activities.
The Council wishes the Committee to reflect
a spirit of partnership between the Council and the community and to contribute
effectively to the Council’s activities. To enable this to occur the
Fields of Activity and Delegated Powers are framed with the widest scope
possible.
The Council wishes the Committee to assist
with the development of an integrated policy framework (based on Treaty of
Waitangi Principles) for the Council aimed at delivering effective governance,
engagement and service delivery for Council’s Māori Communities.
Fields of Activity
·
To provide policy advice with respect to the
District Plan, regarding provisions for Wāhi Tapu, Papakainga, and where
relevant to Tangata Whenua, any other amendments to the Plan.
·
To provide input to the Long Term Plan and
Annual Plan with particular reference to those issues of importance to
Māori from within the District.
·
To host Council Hui and Hapu events.
·
To provide insight into Māori and other
strategic community issues with particular reference to the Long Term Plan, the
effectiveness of the District Plan and the delivery of the Annual Plan.
·
To consider and recommend Māori capacity
building activities within budget and resource constraints of Council.
·
To assist Council as appropriate in conducting
and maintaining effective, good faith working relationships with the Māori
community including advice on governance arrangements.
·
To make decisions as to the allocation of Marae
Development Fund grants within the allocated budget.
·
To assist Council with the development of an
integrated policy framework and work programme to enable effective governance,
engagement and service delivery for Council’s Māori Communities.
·
To nominate from among its members people whom
it considers appropriate for the Council to appoint as members of its other
Committees and Subcommittees.
Membership
– 12 members
·
Chair – to be elected at the first meeting
of the Committee at the beginning of each triennium; and from among the
appointed Tangata Whenua members of the committee.
·
Deputy Chair – to be elected at the first
meeting of the Committee at the beginning of each triennium from among the
elected members of the committee.
·
The Mayor.
·
5 Councillors.
·
6 members from Tangata Whenua to be appointed by
the Council and Kaumatua, taking into account the “post
settlement environment” and Mataawaka.
Quorum –
at least 3 Councillor Members and 3 Tangata Whenua Appointees
Delegated
Powers
1)
Authority to exercise all Council powers,
functions and authorities in relation to the matters detailed in the Fields of
Activity such as to enable recommendations to the Council on those matters.
2)
Authority to make decisions on the allocation of
Marae Development Fund grants within the allocated budget.
3)
Authority to develop procedures and protocols
that assist the Committee in its operation provided that such procedures and
protocols meet the statutory requirements of the Local Government Act 2002, the
Local Government Official Information and Meetings Act 1987 and Council’s
Standing Orders.
The Chair shall not have a casting vote.
Note: The Terms of Reference for the Heretaunga
Takoto Noa Māori Standing Committee are subject to review by the Committee
at its first meeting in the 2019 Triennium.
HASTINGS DISTRICT COUNCIL
Heretaunga Takoto Noa Māori
Standing Committee
MEETING
Wednesday, 26 February 2020
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VENUE:
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Council Chamber
Ground Floor
Civic Administration Building
Lyndon Road East
Hastings
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TIME:
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1.00pm
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A G E N D A
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1. Apologies
At the close of the agenda no
apologies had been received.
At the close of the agenda no
requests for leave of absence had been received.
2. Conflict
of Interest
Members need to be vigilant to
stand aside from decision-making when a conflict arises between their role as a
Member of the Council and any private or other external interest they might
have. This note is provided as a reminder to Members to scan the agenda
and assess their own private interests and identify where they may have a
pecuniary or other conflict of interest, or where there may be perceptions of
conflict of interest.
If a Member feels they do
have a conflict of interest, they should publicly declare that at the start of
the relevant item of business and withdraw from participating in the
meeting. If a Member thinks they may have a conflict of interest,
they can seek advice from the General Counsel or the Democratic Support Manager
(preferably before the meeting).
It is noted that while Members can
seek advice and discuss these matters, the final decision as to whether a
conflict exists rests with the member.
3. Confirmation
of Minutes
There are no
previous minutes to confirm.
4. Voting Systems for
Certain Appointments 7
5. Election of Chair and
Deputy Chair 9
6. Appointment of
Heretaunga Takoto Noa Māori Standing Committee members to the Council's
Committees and Subcommittes 11
7. Additional
Business Items
8. Extraordinary
Business Items
REPORT TO: Heretaunga
Takoto Noa Māori Standing Committee
MEETING DATE: Wednesday 26
February 2020
FROM: Manager: Democracy and Governance
Jackie
Evans
SUBJECT: Voting
Systems for Certain Appointments
1.0 PURPOSE AND SUMMARY - TE
KAUPAPA ME TE WHAKARĀPOPOTOTANGA
1.1 The
purpose of this report is to inform the Committee of the requirements of the
Local Government Act 2002 in respect of voting systems to use where an election
is required to appoint a Chairperson or Deputy Chairperson.
1.2 The Local
Government Act 2002 provides that one of two systems may be used, either system
A or system B.
1.3 For
this type of Committee, System A is recommended as the option to use for the
election of the Chair and Deputy Chair of the Heretaunga
Takoto Noa Māori Standing
Committee.
1.4 System
A provides that a person is elected or appointed if he or she receives the
votes of a majority of the members of the local authority present and voting
where:
(i) there is a first round of voting for all
candidates; and
(ii) if no candidate is successful
in getting a majority in that round there is a second round of voting from
which the candidate with the fewest votes in the first round is excluded; and
(iii) if no candidate is successful in
the second round there is a third, and if necessary subsequent, round of voting
from which, each time, the candidate with the fewest votes in the previous
round is excluded; and
(iv) in any round of voting, if 2 or
more candidates tie for the lowest number of votes, the person excluded from
the next round is resolved by lot.
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2.0 RECOMMENDATIONS - NGĀ
TŪTOHUNGA
A) That the
Heretaunga Takoto Noa Māori Standing Committee receives the report titled “Voting Systems for Certain Appointments”.
B) That for the election of the Chair and Deputy Chair of the Heretaunga Takoto Noa Māori Standing Committee, the Committee
use the system in the report in A) above called System A as provided for by
the Local Government Act 2002.
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Attachments:
There are no
attachments for this report.
REPORT TO: Heretaunga
Takoto Noa Māori Standing Committee
MEETING DATE: Wednesday 26
February 2020
FROM: Manager: Democracy and Governance
Jackie
Evans
SUBJECT: Election
of Chair and Deputy Chair
1.0 PURPOSE
AND SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA
1.1 The purpose
of this report is to draw members’ attention to the need to elect a Chair
and Deputy Chair for the Heretaunga Takoto Noa Māori Standing Committee.
1.2 The Pou Ahurea
Matua Principal Advisor: Relationships Responsiveness and Heritage, Dr James Graham,
will assume the Chair at the commencement of the meeting and call for
nominations for the position of Chair of the Heretaunga
Takoto Noa Māori Standing
Committee.
1.3 The newly
appointed Chair will then assume Chairmanship of the meeting and call for
nominations for the position of Deputy Chair.
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2.0 RECOMMENDATIONS
- NGĀ TŪTOHUNGA
A) That the Heretaunga Takoto Noa Māori Standing Committee receives the report titled “Election of Chair and Deputy Chair”.
B) That
____________________ be appointed as Chair of the Heretaunga Takoto Noa Māori Standing Committee for the next
triennium 2019-2021.
C) That
_____________________ be appointed as Deputy Chair of the Heretaunga Takoto Noa Māori Standing Committee for the next
triennium 2019-2021.
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Attachments:
There are no
attachments for this report.
REPORT TO: Heretaunga
Takoto Noa Māori Standing Committee
MEETING DATE: Wednesday 26
February 2020
FROM: Manager: Democracy and Governance
Jackie
Evans
SUBJECT: Appointment
of Heretaunga Takoto Noa Māori Standing Committee members to the Council's
Committees and Subcommittes
1.0 EXECUTIVE
SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA
1.1 On 10
December 2019 the Council approved the Councils Committee and Rural Community
Board Register of Delegations (PMD-01-06-19-325). The Register of Delegations
included the creation of a Heretaunga Takoto Noa Māori Standing Committee comprising 6 elected
members and 6 externally appointed tangata whenua members.
1.2 In
accordance with Schedule 7 (31) of the Local Government Act 2002, the committee
and subcommittee memberships included a number of appointed members with full
voting rights to be drawn from the Heretaunga Takoto Noa Māori Standing
Committee.
1.3 Following
the formal appointment and swearing in of externally appointed members on 20
February 2020, the purpose of this report is to recommend to Council the
Heretaunga Takota Noa Maori Standing Committee members to vacancies on the
Council’s committees as follows:-
|
Committee
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No.
of places to be filled
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Strategy
and Policy
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1
vacancy
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Operations
and Monitoring
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1
vacancy
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Risk
and Assurance
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1
vacancy
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Hearings
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1
vacancy (requires Making Good Decisions certification)
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District
Development Sub
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1
vacancy
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Eco
District Sub
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1
vacancy
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Great
Communities Sub
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1 vacancy
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District
Planning and By-laws
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3
vacancies
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Civics
and Administration
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1
vacancy
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International
Advisory Group
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1
vacancy
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2.0 RECOMMENDATIONS
- NGĀ TŪTOHUNGA
A) That the Heretaunga Takoto Noa Māori Standing Committee receives the report titled Appointment of Heretaunga Takoto Noa Māori Standing Committee
Members to the Council's Committees and Subcommittes.
B) That the
Committee recommend to Council the following members of the Heretaunga Takoto Noa Māori Standing Committee be appointed to
the Council’s Committees indicated below:-
|
Committee
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Appointee
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Strategy
and Policy
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Operations
and Monitoring
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Risk
and Assurance
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Hearings
|
|
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District
Development Sub
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Eco
District Sub
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|
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Great
Communities Sub
|
|
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District
Planning and By-laws
|
|
|
Civics
and Administration
|
|
|
International
Advisory Group
|
|
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Attachments:
There are no
attachments for this report.