HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Hastings
District Rural Community Board HELD IN THE LANDMARKS ROOM, Ground Floor, Civic
Administration Building, Lyndon Road East, Hastings ON
Monday, 29 May 2017 AT 2.00pm
Present: Chair: Mr P Kay
Mr N Dawson and Mr M Lester
Councillor Lyons
IN ATTENDANCE: Chief Executive (Mr R McLeod)
Group Manager: Asset Management (Mr C Thew)
Chief Financial Officer: (Mr B Allan)
Transportation Manager (Mr J Pannu)
Transportation Operations Manager (Mr L Glock)
Team Leader Emergency Management (Mr T Mitchell)
Bridge Engineer (Ms A Illeperu)
Strategy Manager (Mr L Verhoeven)
Parks and Property Services Manager (Mr Hosford)
Committee Secretary (Mrs C Hunt)
AS
REQUIRED: Mr
Martin Bates (Submission No. 98)
1. Apologies
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That apologies for
absence from Councillor Kerr and Ms Maxwell be accepted.
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2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Mr Lester/Mr Dawson
That the
minutes of the Hastings District Rural Community Board held Monday
27 February 2017 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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Annual Plan Submissions 2017/18
(Document 17/433)
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The Strategy
Manager, Mr Verhoeven advised that the purpose of the report was to inform the Board on the following submissions
received to the 2017/18 Annual Plan that had a rural
focus.
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Submission
No. 98 – Martin Bates spoke to his
submission and sought funding of $350,000 for the refurbishment of Te Awanga
Community Hall. Mr Bates advised that it was his understanding that the
Te Awanga Hall was listed under the ownership of the Council.
In regard to the ownership of the Te Awanga Hall the
Parks and Property Services Manager, Mr Hosford advised that ownership did
not sit with Council, but rather the local community (Te Awanga Progressive
Association). This meant that the hall was not maintained by Council
under its Building Asset Management Plan, but rather by the local hall
committee.
The Board requested officers to clarify
matters such as ownership and the status of financial provision for a new
toilet prior to the Council meeting.
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The Board supported the
officer’s comments that Council consider
this request alongside other priorities as part of the up-coming LTP
formulation. Also, as the funding request was substantial, the
applicants should be encouraged to apply to other community funding options
to reduce the impact on ratepayers.
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Written Submission
No. 50 – David Allan, Guthrie Smith Trust
sought funding and support for capital projects to open the property more
widely and safely to the public on a free-of-charge basis. Funding of
approximately $120,000 for the installation of a two toilet facility, a
barbecue shelter offering all weather protection and signage to assist
visitors in accessing the park.
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The Board supported the Officer’s
comments that Council consider this request
alongside other priorities as part of the up-coming LTP formulation.
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Written
Submission No. 86 – Harvey Burgess, Bay View Community Charitable Trust
sought funding for the installation of four
kitset picnic tables in the Whirinaki and Tangioio district.
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The Board supported the Officer’s
comments and allocation of $6,000 from the
existing Parks New Works budget to assist in the installation of picnic
tables at Whirinaki.
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Written Submission
No. 101 – Phil Jones, Maraekakaho School
sought funding for the development of a sandpit and outside learning
environment for the school and community. The school has raised $18,000
towards this project through fundraising.
The Board
were broadly supportive of the request but considered that a wider look at
play facilities in the rural area was required and should be brought to
Council for consideration alongside other
priorities as part of the up-coming LTP formulation.
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Written Submission
No. 116 – Federated Farmers recommends a
rates postponement policy for farms that have experienced an increase in
value disproportionate to other comparable properties as a result of coastal
or potential subdivision factors.
It was noted
that an application for postponement of rates could be made under the current
remission policy under Extreme Financial Hardship for non-residential land,
if the ratepayers ability to pay rates was being affected. Each case was
treated on a case by case basis, with rates being postponed and not written
off under this section of the policy.
The Board
supported the Officer’s Comments in regard to the issues raised, and
considered there was no need for any further policy response from Council.
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Written Submission
No. 118) - Charlie Bogard sought funding
for signage and information boards in Maraekakaho.
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The Board supported the Officer’s comments in regard to the
Maraekakaho community requests and noted there are funds allocated in 2017/18
to assist in these requests under the gateways funding initiative.
Officers would work with community representatives to deliver an appropriate
local area response, and account for other works happening in the area such
as the NZTA road alignment.
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Mr Lester/Councillor Lyons
A) That
the report of the Strategy Manager titled “Annual Plan
Submissions 2017/18” dated 29/05/2017 be received.
B)
That the Hastings District Rural
Community Board provided the following feedback on submissions:
·
Submission Nos. 50, 98 and 101 be
considered alongside other priorities as part
of the up-coming LTP formulation.
·
Submission No. 86 recommend that the allocation
of $6000 from the existing parks new works budget to assist in the
installation of picnic tables at Whirinaki be approved.
·
Submission No. 116 agreed with the Officer
comments, and considered there was no need for any further policy response
from Council.
·
Submission 118 agreed with the Officer’s
approach to work with community
representatives in regard to signage at Maraekakaho.
C) That the following submissions on rural matters be received:
·
David Allan (50)
·
Harvey Burgess (86)
·
Martin Bates (98)
·
Phil Jones (101)
·
Federated Farmers (116)
·
Charlie Bogard (118)
CARRIED
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5.
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Rural Transportation Programme Update 29 May 2017
(Document 17/453)
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The Transportation Operations Manager,
Mr Glock tabled information (CG-14-26-00019, CG-14-26-00020, CG-14-26-00021,
CG-14-26-00022 and CG-14-26-00023) on the flood damage claim as a result of
Cyclone Cook on 13 April 2017. The cost of the
cyclone events of April 2017 was $497,977.19.
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Councillor Lyons/Mr Dawson
A) That
the report of the Transportation Operations Manager titled “Rural
Transportation Programme Update 29 May 2017” dated 29/05/2017
be received.
B) That
the local share shortfall of $103,083.78 be approved from the Rural Flood
Emergency Event Reserve.
CARRIED
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________________________
The meeting adjourned at 3.10pm for afternoon tea
and reconvened at 3.20pm.
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6.
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Bridge Update
(Document 17/458)
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The Bridge Engineer, Ms Ileperuma updated the Rural Community
Board regarding bridge works and studies that had been completed to date.
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Mr Lester/Mr Dawson
A) That
the report of the Bridge Engineer titled “Bridge Update”
dated 29/05/2017 be received.
CARRIED
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7.
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Fire and Emergency New Zealand Bill - Transitional
Arrangements
(Document 17/466)
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The Team Leader Emergency Management, Mr
Mitchell spoke to the report on arrangements for the
access to Rural Fire Response Assets for Fire & Emergency New Zealand
(FENZ) after 30 June 2017.
As a consequence of the FENZ legislation
the HDC volunteers would become FENZ volunteers and the legislative intent was
for the assets to be available and at some point transferred to FENZ or
dispensed with.
The FENZ legislation ensured that
“response assets acquired substantially through fund-raising or
community donations should be allowed to be retained by the community that
made the greatest contribution towards the acquisition of those
assets.”
It was noted at the meeting that a
function would be held on 21 June 2017 at the Havelock North Function Centre for
the Rural Fire Volunteers in appreciation of their work during the summer
fires.
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Councillor Lyons/Mr Lester
A) That
the report of the Executive Advisor/Manager:
Office of the Chief Executive titled “Fire and Emergency New Zealand Bill - Transitional Arrangements” dated 29/05/2017 be received.
B) That the Rural Community Board recommend to Council:
i. That the Licence to Use Response Assets by Fire and Emergency New
Zealand be accepted AND
ii. That the Council delegate to the Chief Executive authority to
agree and set appropriate charges for the use of Assets by Fire and Emergency
New Zealand noting that except in the case of the Heretaunga Fire Shed no
usage charges for buildings or land will be required.
C) That Officers report further as to the disposal of any response
assets (excluding consumables and equipment) to Fire and Emergency New
Zealand.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs
of communities for good quality fire and emergency response in a way that is
most cost-effective for households and business by:
i) Ensuring the ongoing use and maintenance of Rural Fire assets is
appropriately provided for.
CARRIED
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8. Additional Business Items
There were no additional business items.
9. Extraordinary
Business Items
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Update on the National Community Board
Executive Committee (CBEC)
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Mr Lester advised that the Conference
held on 11-14 May 2017 at Metheven in the South Island had been a great
success with evaluation forms showing that the Conference had increased
networking among members over previous years.
It was suggested that the members who had
attended the Conference provide a short report back to the Rural Community
Board.
The 2019 CBEC conference is to be held in
the North Island and Councils from Whanganui, Taranaki and Hawera have
already put their names forward as hosts.
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Mr Kay/Mr Dawson
That a
letter of appreciation be sent to the Hastings District Council as an
acknowledgement for allowing the four Rural Community Board members to attend
the Community Board Executive Committee Conference in May 2017.
CARRIED
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________________________
The meeting closed at 3.50 pm
Confirmed:
Chairman:
Date: