HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE COUNCIL EXTRAORDINARY
HELD
IN Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Thursday, 3 August 2017 AT 10.00am
Present: Acting Mayor Hazlehurst (Chair)
Councillors
Barber, Dixon, Harvey, Heaps, Kerr, Nixon, O’Keefe, Pierce, Redstone,
Travers and Watkins.
IN ATTENDANCE: Chief Executive (Mr R McLeod)
Group Manager: Asset Management (Mr C Thew)
Group Manager: Planning and Regulatory
Services (Mr J O’Shaughnessy)
Chief Financial Officer (Mr B Allan)
Group Manager:
Community Facilities & Programmes (Mrs A Banks)
Executive
Advisor/Manager: Office of the Chief Executive (Mr M Maguire)
Democratic
Support Manager (Mrs J Evans)
Committee Secretary (Mrs C Hunt)
1. Apologies
& Leave of Absence
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Councillor Kerr/Councillor Watkins
That
apologies for absence from Councillor Lyons and an apology for lateness from
Councillor Heaps be accepted.
CARRIED
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Leave of Absence had previously been
granted to Councillor Pierce and Mayor Yule from 23 June to 28 August 2017.
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2.
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Regional Drinking Water Joint Committee
(Document 17/712)
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The version of the Hawke’s Bay
Drinking Water Governance Joint Committee Terms of Reference attached to the
Agenda for this meeting (CG-14-42-00001) was replaced by version
(CG-14-42-00014) prior to the meeting, due to minor errors in the original.
(CG-14-42-00014) is referred to in Part C) of the resolution below.
At the meeting a further revised version
of the Terms of Reference was circulated (CG-14-42-00006) following a meeting between council and District
Health Board representatives, which was referred to in Part D) of the resolution
below and which showed tracked changes by the
Hastings District Council’s Chief Executive.
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Acting Mayor Hazlehurst/Councillor Nixon
A)
That the report of the Chief Executive titled “Regional
Drinking Water Joint Committee” dated 3/08/2017 be
received.
B)
That Council resolve to establish the Hawke’s Bay Drinking Water Governance Joint Committee.
C)
That the tabled Terms of Reference for
the Hawke’s Bay Drinking Water Governance Joint Committee (CG-14-42-00014)
be adopted.
D)
That further to C) above, subject to
the agreement of other participating agencies Council agree to the track
change amendments to the Hawke’s Bay Drinking Water Governance Joint
Committee Terms of Reference tabled by the Chief Executive and attached to
these minutes (CG-14-42-00006).
E)
That the Chief Executive be delegated
authority to make such further minor amendments as he sees fit if necessary
to gain the agreement of the other participating agencies.
F)
That the Acting Mayor Hazlehurst and
Councillor Watkins (as Chairman of Works and Services Committee) be appointed
representatives, and Councillor Nixon (Acting Deputy Mayor) as alternate, be
appointed to the Hawke’s Bay Drinking Water Governance Joint Committee,
upon its establishment.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good
quality local infrastructure in a way that is most cost-effective for
households and business by:
Providing for effective Governance
oversight and regional collaboration over activities that contribute to safe
and adequate
CARRIED
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3.
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Hastings Urban Water Supply strategy revision
(Document 17/752)
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Councillor Dixon/Councillor
Travers
A) That
the report of the Group Manager: Asset Management titled “Hastings
Urban Water Supply strategy revision” dated 3/08/2017
be received.
B) That Council endorse the strategy and programme of works set out
in the Water Supply Strategy Summary, July 2017 (WAT-20-20-17-456) attached
to the report in (A) above.
C) That Council adopt
the position that water currently supplied from Brookvale 3 will be
replaced by new pipe connections between Havelock North and Hastings and new
water sources in Hastings.
D) That Council approves to progress the investigations, consent
applications, and detail design work required to enable the closure of
Brookvale 3.
E) That Council instruct the Chief Executive to obtain approval to
enable the continued usage of Brookvale 3 in the short-term if the identified
new works are not completed in time to service the 2018/19 summer demand.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the current
and future needs of communities for good quality local infrastructure in a
way that is most cost-effective for households and business by:
i) Enabling the faster progression of works to improve the delivery
of safe drinking water and meet consenting requirements.
CARRIED
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4.
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Affixing of the Seal
(Document 17/748)
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Councillor Heaps/Councillor Travers
A) That
the report of the Executive Advisor/Manager: Office of the Chief
Executive titled “Affixing of the Seal” dated 3/08/2017
be received.
B) That
the Council alter its resolution regarding the common seal passed on 16 July
2009 to read as follows:
i) That,
prior to the affixing of the Council’s common seal to any documents,
they must first be verified as being in order by either:
• The
Executive Advisor/Manager: Office of the Chief Executive
• The
Democratic Support Manager;
• Or
the Chief Executive, in which case the Chief Executive cannot sign under
seal.
ii) That,
when documents are executed under seal by the Council, the seal be affixed in
the presence of any two of the following:
· The Mayor
· The Chief Executive
· The Deputy Mayor
· Any Chairman of a Council Committee comprising the Mayor and all
Councillors
· The Executive Advisor/Manager: Office of the Chief Executive
· Group Manager: Economic Growth and Organisation Improvement
· The Chief Financial Officer.
iii) That the seal
register showing documents that have had the Council’s common seal
affixed be laid on the table for the information of councillors at each
ordinary Council meeting.
CARRIED
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The meeting closed at 11.00am
Confirmed:
Chairman:
Date:
Hastings District
Council