HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Tenders
Subcommittee
HELD
IN THE Landmarks
Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Thursday, 31 August 2017 AT 9.00am
Present: Councillor Travers (Chair)
Acting Mayor Hazlehurst
Councillors Lyons, Nixon and Redstone
Chief Executive, Mr R McLeod and Group Manager: Asset Management, Mr
C Thew
ALSO Present: Executive Advisor/Manager: Office of the Chief Executive (Mr M
Maguire)
Transportation
Asset Manager (Mr M van Niekerk)
Project
Manager (Ms A Patterson-Horner)
Committee Secretary (Mrs C Hunt)
1. Apologies
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Councillor
Travers/Councillor Lyons
That
apologies for lateness from the Chief Executive and Group Manager: Asset
Management accepted.
CARRIED
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Leave of Absence
had previously been granted to Councillor Watkins.
2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Lyons/Councillor Nixon
That the
minutes of the Tenders Subcommittee Meeting held Thursday 3
August 2017, including minutes while the public were excluded be confirmed as
a true and correct record and be adopted.
CARRIED
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4.
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Pilcher Road reconstruction as Variation to
CON2015045 Whakatu Arterial Physical works
(Document 17/717)
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Councillor
Lyons/Councillor Redstone
A) That
the report of the Transportation Asset Manager titled “Pilcher Road
reconstruction as Variation to CON2015045 Whakatu Arterial Physical
works” dated 31/08/2017 be received.
B) That the variation for contract CON2015045 Whakatu
Arterial physical works for the construction of Pilcher Road in the sum of
$555,029.30 plus GST be approved.
With the
reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of
communities for good quality local infrastructure in a way that is most
cost-effective for households and business by:
i) Improved
public perception
ii) Improved programming and earlier completion of the Pilcher Road
project
iii) Avoiding construction interface issues where the two jobs meet and
limiting the potential for rework.
iv) Competitive pricing
CARRIED
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Acting Mayor Hazlehurst, the Chief
Executive and Group Manager: Asset Management joined the meeting at 9.06am
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5.
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CON2017065 – ROAD RECONSTRUCTION -
MARAEKAKAHO ROAD (SOUTHAMPTON STREET TO FRANCIS HICKS AVENUE), WINDSOR
AVENUE (ADA STREET TO GROVE ROAD) AND RAILWAY ROAD/STATE HIGHWAY 2
INTERSECTION
(Document 17/852)
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The Transportation Manager, Mr van
Niekerk advised that as further information was required from the New Zealand
Transport Agency the item would be withdrawn and resubmitted at the Tenders
Subcommittee on 14 September 2017.
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6. Additional Business Items
There were no additional business items.
7. Extraordinary
Business Items
There were no extraordinary business items.
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8.
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Recommendation to
Exclude the Public from Item 9
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Lyons/Acting Mayor Hazlehurst
THAT the public now be
excluded from the following parts of the meeting, namely;
9. Wilson
Water Treatment Plant Procurement Strategy
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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9. Wilson Water
Treatment Plant Procurement Strategy
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Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
To enable
Council to continue negotiations.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 9.30am
Confirmed:
Chairman:
Date:
