HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Works
and Services Committee
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Tuesday, 22 August 2017 AT 1.05pm
Present: Chair: Councillor Watkins
Acting Mayor Hazlehurst
Councillors
Barber, Dixon, Harvey, Heaps (Deputy Chair), Kerr, Nixon, O’Keefe,
Poulain, Redstone and Travers
IN ATTENDANCE: Chief Executive (Mr R McLeod)
Group Manager: Asset Management (Mr C Thew)
Waste Services and Data Manager (Mr M Jarvis)
Wastewater Manager (Mr B Chapman)
Transportation Manager (Mr J Pannu)
Parks and Property Services Manager (Mr C Hosford)
Transportation Engineer (Mr N Redekar)
Transportation Operations Manager (Mr A Jackson)
Executive Advisor/Manager: Office of the Chief Executive (Mr M
Maguire)
Committee Secretary (Mrs C Hunt)
1. Apologies
Leave
of absence had previously been granted to Councillor Lyons.
Leave of Absence
had also previously been granted to Councillor Pierce and Mayor Yule from 23
June to 28 August 2017.
2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Dixon/Councillor Travers
That the
minutes of the Works and Services Committee Meeting held Tuesday
20 June 2017 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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Asset Management Group Project and Activities
Update as at June 2017
(Document 17/736)
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A powerpoint presentation was displayed providing
photos of activities being undertaken in the district (CG-14-5-00035) and
officers responded to questions.
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Councillor
Dixon/Councillor Heaps
A) That
the report of the Group Manager: Asset Management titled “Asset
Management Group Project and Activities Update as at June 2017” dated 22/08/2017
be received.
B) That a meeting be
held to ensure that the aspirations of the Mayfair Planning Community
Group would be taken forward for consideration in the Long Term Plan process.
C) That Officers contact
the Tamatea Rugby to ask whether they still wished Council to go ahead with
the upgrade of the changing rooms at Bill Matthewson Park.
CARRIED
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5.
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Major Projects Update as at June 2017
(Document 17/774)
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Councillor Barber/Councillor Travers
A) That
the report of the Group Manager: Asset Management titled “Major
Projects Update as at June 2017” dated 22/08/2017
be received.
CARRIED
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Councillor Dixon withdrew from the
meeting at 2.25pm.
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6.
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iWay Strategy Update
(Document 17/660)
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Acting Mayor Hazlehurst withdrew from
the meeting at 2.30pm .
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The Strategic Transportation Engineer, Mr
Redekar displayed a powerpoint presentation (STR-18-3-17-408) providing an
overview of the Strategy Implementation Plan and responded to questions.
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Councillor
Kerr/Councillor Watkins
A) That
the report of the Strategic Transportation
Engineer titled “iWay Strategy Update” dated 22/08/2017 be received.
B) That the Council adopt the proposed iWay Strategy (TR-17-4-17-1)
for the strategic direction.
C) That the Council consider the preferred implementation Option 1 to accept the proposed strategy and deliver all identified
projects over the next 3 years and the remaining projects over the following
12 years as part of the Long Term Plan 2018-28
process.
D) That the report
titled “iWay Strategy Update” be referred to the Hastings
District Rural Community Board to consider the preferred implementation
option as part of the Long Term Plan 2018-28 process.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for good quality local
infrastructure.
Hand vote taken with 5 FOR and 5 AGAINST
The Chair used his casting vote FOR the
Motion and it was declared CARRIED
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7.
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Section 17A Review - Transport Activities
(Document 17/792)
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Councillor Travers left the meeting at
3.00pm
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Councillor Kerr/Councillor Harvey
A) That the report
of the Executive Advisor/Manager: Office of the Chief Executive titled
“Section 17A Review - Transport Activities” dated 22/08/2017
be received.
B) That the Council
is satisfied that the current governance, funding and service delivery of the
Transport activity is the most cost effective and efficient option.
C) That the Chief
Executive investigate and report further on the options for formalised
collaboration with other Hawke’s Bay councils.
With the reasons for this decision being
that the objective of the decision will contribute to meeting the current and
future needs of communities for good quality local infrastructure in a way that is most cost-effective for households and
business by:
i) Implementing
the findings of a joint review.
CARRIED
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8.
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Section 17A Review - Three Waters
(Document 17/785)
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Councillor Heaps/Councillor Redstone
A) That the report
of the Executive Advisor/Manager: Office of the Chief Executive titled
“Section 17A Review - Three Waters” dated 22/08/2017
be received.
B) That the Council
is satisfied that subject to:
i. The
review of current external contracts (including the Alliance, network
maintenance and laboratory services).
ii. The
consideration and development of Hastings District Council standardised
approaches to asset management and planning, operations, regulatory
compliance and science across the three waters;
The current
governance funding and service delivery of the “Three Waters”
activity is the most cost effective and efficient option.
C) That should it
deem it appropriate to do so Council revisit the Section 17A review once the
Government “Three Waters Review” is complete or at such earlier
time if the Chief Executive recommends it as a prudent course of action.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good
quality local infrastructure in a way that is most
cost-effective for households and business by:
i)
Recognizing the implications of the
Havelock North Water Inquiry and the Government Review of Three Waters in a
way that ensure ongoing delivery of the tree waters activity to the Hastings
District community.
CARRIED
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9. Additional Business Items
There were no additional business items.
10. Extraordinary
Business Items
There were no extraordinary business items.
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11.
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Recommendation to
Exclude the Public from Item 12
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Watkins/Councillor Heaps
THAT the public now be
excluded from the following parts of the meeting, namely;
12. Section
17A - Solid Waste Service Delivery
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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12. Section 17A - Solid
Waste Service Delivery
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including commercial
and industrial negotiations).
To enable
Council to negotiate with the parties involves.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 3.05pm
Confirmed:
Chairman:
Date:
