Hastings District Youth Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100










(Informal Session)





Hastings District Youth Council




Meeting Date:

Wednesday, 30 August 2017


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Minutes of an Informal Meeting of the Hastings District Youth Council held on

30 August 2017 at 3.50pm


Table of Contents


Item                                                                                    Page No.


1.         Apologies  1

2.         Confirmation of Minutes  1

3.         Facebook page updates  1

4.         General Business  2

5.         Youth Council Annual Plan   2



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MINUTES OF AN INFORMAL MEETING OF THE Hastings District Youth Council HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Wednesday, 30 August 2017 AT 3.50pm



Present:                          Councillor Dixon

                                               Liam Davies and Rueben Lyndon (Karamu High); Eleanor Matich (Havelock North); Dylan Bishop (St Johns); Antonia Richardson (Rudolf Steiner); Samantha Anderson (Sacred Heart); and Max Sharp (EIT)



IN ATTENDANCE:             Youth Co-ordinator (Ryan Gardiner)

                       Committee Secretary (Annette Murdoch)



1.         Apologies


The following apologies for absence were noted from the Youth Council members:


Chair, Grace Peia (HGHS), Ella Hoogerbrug, Olivia Campbell, Hamish Legarth (Havelock North), Hannah Wrigley (HGHS), Bethany Cox (Karamu High), Faith Gill (Flaxmere College) and Calvin Herbert, Deputy Chair (HBHS) be accepted.


Due to lack of a quorum the meeting was declared informal. 

Councillor Dixon welcomed members and commenced the informal session.


2.         Confirmation of Minutes

            The Minutes of the previous Youth Council meeting held on Wednesday 16 August 2017 could not be confirmed due to the lack of a quorum.  These minutes will be addressed at the next meeting.


3.         Facebook page updates

            Members advised they did not have access to the Facebook page as it appeared to be not working properly. The Youth Co-ordinator, Ryan Gardiner, advised he would look into the issue.

            Members enquired as to what was happening with the ‘bios’ – it may now be too late in the year to worry about completing these for the group’s Facebook page.

            Members in attendance were disappointed in the lack of commitment by some current Youth Council members.  It seemed some members were not taking the Youth Council meetings seriously enough and were not turning up.

            Members to make recommendations to Ryan Gardiner to assist in planning for the 2018 Youth Council.


4.         General Business

            The Science Technology Fair prizegiving was being held at EIT on Thursday 31 August 2017.


            The local MP debate was being held at Karamu High School, Thursday 7 September at 6.00pm – students were being encouraged to attend.




Youth Council Annual Plan

Youth Speakers Series – Eleanor Matich updated the Youth Council on the Youth Speaker Series involving Karl Wairama and Dane Fletcher.  Youth Councillors are to assist in coming up with a theme.

Youth Potential Awards – Ryan Gardiner advised that a motivational speaker had been organised, however a MC was still required for the Awards.  Max Sharp and Liam Davies have volunteered to assist. 

Colour Fun Run – Organisation for the run was coming along after a slow start.  Reuben advised that the hire of portaloos from Hire Pool had been quoted at a discounted price of $1,000 for 100 loos.  Youth Council had already donated $1,500 to the event so a further $1,000 would need to be found in order to hire the portaloos.

Shop Trading on Easter Sunday – Councillor Dixon requested feedback from Youth Council members regarding shops in the Hastings District being able to open on Easter Sunday.  This was an item that required a Council decision at its 31 August 2017 meeting.  After discussion the Youth Council members voted 5 votes for Option 1 the status quo and 2 votes for Option 2 where shop owners were allowed to open if they wished to.







The meeting closed at 4.35pm