REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Thursday 12
October 2017
FROM: Transportation Officer
Lynn
Burden
SUBJECT: Temporary
Road Closures - Elwood Road - 20 October 2017, Te Mata Peak Road - 20 October
2017 and Napier Road, Columba Way car park - 22 October 2017, Tangoio
Settlement Road - 22 October 2017, Havelock North CBD - 28 October 2017
1.0 SUMMARY
1.1 The
purpose of this report is to obtain a decision from the Committee on the
following temporary road closure requests:
1.2 The
Hawke’s Bay A & P Society – Elwood Road between SH2 and
Otene Road. The road closure will be from 7:00am until 6:00pm, Friday, 20
October 2017. The purpose of this road closure is to ensure public safety
across Elwood Road during the Hawke’s Bay A&P Show
‘People’s Day’.
1.3 The
Annual Hawke’s Bay Tour - (formerly Tour of the Bay Fun Ride)
· Te Mata Peak Road from the car park inside the main gates to the
summit of Te Mata Peak. The road closure will be between 4:30pm and 10:00pm,
Friday, 20 October 2017.
· Napier Road (southern lane) from Karanema Drive to the central
roundabout. The road closure will be between 6:00am and 4:00pm, Sunday, 22
October 2017.
· Columba Way car park from Te Mata Road to Napier Road. The road
closure will be between 6:00am and 2:00pm, Sunday, 22 October 2017.
The purpose of the
above road closures are to provide a safe finish area for cyclists participating
in the annual Hawke’s Bay Tour (cycling events).
1.4 The
Hawke’s Bay Car Club – Tangoio Settlement Road between
Waipatiki Road and SH2 (gravel section only). The road closure will be on
Sunday, 22 October 2017 between 9:00am and 5:00pm. The purpose of this road
closure is to hold a motorsport event.
1.5 The
Havelock North Business Association – Saturday, 28 October 2017
– Havelock North CBD roads
· The central roundabout
· Te Mata Road from the central roundabout to Columba Way
· Napier Road from the central roundabout to Porter Drive
· Havelock Road from the central roundabout to Havelock North Motel
(the entrance to the motel will remain open)
· Te Aute Road from the central roundabout to the car park exit
· Middle Road from the central roundabout to the car park entrance
· Joll Road from the central roundabout to the New World service lane
1.6 The
road closures will be between 7:00am until 4:00pm, Saturday, 28 October 2017.
The purpose of these road closures is to hold the Village Street Carnival.
1.7 These
requests arise from the need to inform and gain Hastings District Council
(‘the Council’) approval in order to comply with the legal process
to temporarily close the above roads.
1.8 The Council is required to give effect to the purpose of local
government as prescribed by Section 10 of the Local Government Act 2002. That
purpose is to meet the current and future needs of communities for good quality
local infrastructure, local public services, and performance of regulatory
functions in a way that is most cost–effective for households and
businesses. Good quality means infrastructure, services and performance that
are efficient and effective and appropriate to present and anticipated future
circumstances.
1.9 The
objective of this decision relevant to the purpose of Local Government is to
provide for good quality local public services by allowing the proposed events
to take place in a controlled environment with the temporary road closure
provisions providing safety measures for residents and road users in the
particular areas while the activities are being undertaken.
1.10 This
report concludes by recommending the above temporary road closures be approved,
subject to conditions.
2.0 BACKGROUND
2.1 The
above events are being undertaken by:
2.2 The
Hawke’s Bay A & P Society require the temporary road closure of
Elwood Road between SH2 and Otene Road. This will
be the second temporary closure of this road during the
2017 calendar year. The closure of Elwood Road is to ensure public safety for show
patrons crossing the road during the Hawke’s Bay A&P Show
‘People’s Day’.
2.3 The
Annual Hawke’s Bay Tour
· Te Mata Peak Road from the car park inside the main gates to the
summit of Te Mata Peak. This will be the second temporary road closure of this
section of road this calendar year.
· Napier Road (southern lane) from Karanema Drive to the central
roundabout. This will be the second temporary road closure of this section of
road this calendar year.
· Columba Way car park from Te Mata Road to Napier Road. This will be the first temporary closure of
this road during the 2017 calendar year.
The purpose of the
above road closures are to provide a safe finish area for cyclists
participating in the annual Hawke’s Bay Tour (cycling
events).
2.4 The
Hawke’s Bay Car Club require the temporary road closure of Tangoio
Settlement Road between Waipatiki Road and SH2 (gravel section only). This will be the first temporary closure of
this road during the 2017 calendar year. Tangoio Settlement Road has been
chosen specifically for its suitability to hold a motorsport event on.
2.5 The
Havelock North Business Association
· The central roundabout – this will be the second temporary
road closure of this section of road this calendar year.
· Te Mata Road from the central roundabout to Columba Way – this
will be the second temporary road closure of this section of road this calendar
year.
· Napier Road from the central roundabout to Porter Drive – this
will be the third temporary road closure of this section of road this calendar
year.
· Havelock Road from the central roundabout to Havelock North Motel
(the entrance to the motel will remain open) – this will be the second
temporary road closure of this section of road this calendar year.
· Te Aute Road from the central roundabout to the car park exit
– this will be the third temporary road closure of this section of road
this calendar year.
· Middle Road from the central roundabout to the car park entrance
– this will be the second temporary road closure of this section of road
this calendar year.
· Joll Road from the central roundabout to the New World service lane
– this will be the second temporary road closure of this section of road
this calendar year.
The purpose of these
road closures is to hold the Village Street Carnival.
2.6 The
temporary closure check list (Attachment 1) details the necessary items
that the organisers need to submit as part of their applications for the above
proposed road closures. GIS maps showing the area of the temporary road
closures are also attached – as Attachment 2: Elwood Road, Te Mata
Peak Road, Napier Road, Columba Way car park, Tangoio Settlement Road and
Havelock North CBD roads.
3.0 CURRENT
SITUATION
3.1 The
temporary road closures will be managed in accordance with the New Zealand
Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
3.2 Detailed
Traffic Management Plans (TMP) have been submitted to the Hastings District
Council and the TMPs will be approved for implementation, subject to the
temporary road closure applications being approved.
4.0 OPTIONS
4.1 Option
A: Approve the temporary road closures detailed above.
4.2 Option
B: Do not approve the temporary road closures detailed above.
4.3 Option
C: Approve only one, two, three, four, five, six, seven, eight, nine, ten
or eleven of the twelve temporary road closures detailed above.
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 The
organisers of the above events have been in contact with affected
parties/residents. They advise that no issues have been raised regarding the
above temporary road closures.
Elwood Road
– Hawke’s Bay Show Day:
5.2 The
temporary road closure of Elwood Road (20 October 2017) has been posted on the
Council website and formal public notification was published in the
Hawke’s Bay Today newspaper on: Saturday, 29 July 2017.
5.3 The
closing date for submissions was 4:00pm, Monday, 14 August 2017. No submissions
were received.
5.4 If
the road closure is approved final formal public notification will be published
in the Hawke’s Bay Today newspaper on Saturday, 14 October 2017.
5.5 The
average daily traffic count for Elwood Road is 3623 vehicles per day.
Te Mata Peak,
Napier Road and Columba Way Car Park – the Annual Hawke’s Bay
Cycling Tour:
5.6 The
temporary road closures of Te Mata Peak Road (20 October 2017), Napier Road and
Columba Way car park (22 October 2017) have been posted on the Council website
and formal public notification was published in the Hawke’s Bay Today
newspaper on: Saturday, 12 August 2017.
5.7 The
closing date for submissions was 4:00pm, Monday, 28 August 2017. No submissions
were received.
5.8 If
the above road closures are approved final formal public notification will be
published in the Hawke’s Bay Today newspaper on Saturday, 21 October
2017.
5.9 The
average daily traffic count for
Te Mata Peak Road
is 414 vehicles per day
Napier Road is 7725 vehicles per day
Columba Way car park is 450 vehicles per day
Tangoio
Settlement Road – Motorsport Event:
5.10 The
temporary road closure of Tangoio Settlement Road (22 October 2017) has been posted
on the Council website and formal public notification was published in the
Hawke’s Bay Today newspaper on: Saturday, 26 August 2017.
5.11 The
closing date was not formally published but a two week submissions period was
allowed for. This concluded at 4:00pm, Monday, 11 September 2017. No
submissions were received.
5.12 If
the above road closure is approved final formal public notification will be
published in the Hawke’s Bay Today newspaper on Saturday, 16 October
2017.
5.13 The
average daily traffic count for Tangoio Settlement Road is 26 vehicles per
day.
Havelock North
CBD Roads – Village Street Carnival:
5.14 The
temporary road closures of Havelock North CBD roads including: the central
roundabout, Te Mata Road, Napier Road, Havelock Road, Te Aute Road, Middle Road
and Joll Road (28 October 2017) has been posted on the Council website and
formal public notification was published in the Hawke’s Bay Today
newspaper on: Saturday, 29 July 2017.
5.15 The
closing date for submissions was 4:00pm, Monday, 14 August 2017. No submissions
were received.
5.16 If
the above road closures are approved final formal public notification will be
published in the Hawke’s Bay Today newspaper on Saturday, 23 October
2017.
5.17 The
average daily traffic count for Havelock North CBD roads is:
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The Havelock North
central roundabout - not recorded
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Te Mata Road from the
central roundabout to Columba Way - 4600 vehicles (average
daily traffic)
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Napier Road from the
central roundabout to Porter Drive - 6474 vehicles (average
daily traffic)
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Havelock Road from
the central roundabout to Havelock North Motel (the entrance to the motel
will remain open) - 5000 vehicles (average daily
traffic)
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Te Aute Road from the
central roundabout to the car park exit - 688 vehicles (average daily traffic)
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Middle Road from the
central roundabout to the bank corner - 5000 vehicles (average daily traffic)
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Joll Road from the
central roundabout to the New World service lane - 3429 vehicles (average daily traffic)
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5.18 As
per the requirements of schedule 10, section 11 of the Local Government Act,
Emergency Services including NZ Police, St John Ambulance, Ministry of
Transport (MoT), New Zealand Transport Agency (NZTA) and the Fire Service have
been informed and will be allowed emergency access at all times during the
temporary road closure. Council has not received any submissions from MoT, NZTA
or the NZ Police.
6.0 HEALTH
AND SAFETY
6.1 As
per the requirements of the Health and Safety at Work Act 2015, the applicant
is required to include a Health and Safety Plan with their temporary road
closure application. Additionally, conditions drawing the applicant’s
attention to their obligations, including compliance with the Health and Safety
Plan, have been provided in the recommendations.
7.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
7.1 The
above temporary road closures will be undertaken in accordance with The Local Government
Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11. The council may, subject to such conditions as it thinks
fit (including the imposition of a reasonable bond), and after consultation
with the Police and the Ministry of Transport, close any road or part of a road
to all traffic or any specified type of traffic (including pedestrian
traffic).”
“(e) For a period or periods not exceeding in the
aggregate 31 days in any year for any exhibition, fair, show, market, concert,
film-making, race or other sporting event, or public function:
Provided that no
road may be closed for any purpose specified in paragraph (e) of this clause if
that closure would, in the opinion of the council, be likely to impede traffic
unreasonably.”
8.0 PREFERRED
OPTION/S AND REASONS
8.1 Option
A is the preferred option. It recommends the Committee approve the
temporary road closures detailed above, subject to conditions that will ensure
public safety is maintained.
8.2 Given
that there are no submissions in opposition to the closures and that subject to
the recommended conditions the activities can proceed and be undertaken in a
safe and controlled environment, the risks associated with this closure can
then be minimised and safely managed to Council’s satisfaction.
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9.0 RECOMMENDATIONS AND
REASONS
A) That
the report of the Transportation Officer titled “Temporary
Road Closures - Elwood Road - 20 October 2017, Te Mata Peak Road - 20 October
2017 and Napier Road, Columba Way car park - 22 October 2017, Tangoio
Settlement Road - 22 October 2017, Havelock North CBD - 28 October 2017 ”
dated 12/10/2017 be received.
B) That,
there being no submissions received, the Council approve the temporary road
closures of:
Elwood Road between
SH2 and Otene Road. The road closure will be from 7:00am until 6:00pm,
Friday, 20 October 2017.
Te Mata
Peak Road from the car park inside the main
gates to the summit of Te Mata Peak. The road closure will be between 4:30pm
and 10:00pm, Friday, 20 October 2017.
Napier Road
(southern lane) from Karanema Drive to the
central roundabout. The road closure will be between 6:00am and 4:00pm,
Sunday, 22 October 2017.
Columba Way
car park from Te Mata Road to Napier Road. The
road closure will be between 6:00am and 2:00pm, Sunday, 22 October 2017.
Tangoio
Settlement Road between Waipatiki Road and SH2
(gravel section only). The road closure will be on Sunday, 22 October 2017
between 9:00am and 5:00pm.
Havelock
North CBD roads:
· The central roundabout
· Te Mata Road from the central roundabout to Columba Way
· Napier Road from the central roundabout to Porter Drive
· Havelock Road from the central roundabout to Havelock North Motel
(the entrance to the motel will remain open)
· Te Aute Road from the central roundabout to the car park exit
· Middle Road from the central roundabout to the car park entrance
· Joll Road from the central roundabout to the New World service
lane
The road
closures will be between 7:00am until 4:00pm, Saturday, 28 October 2017.
C) The
Council approve the above temporary road closures subject to the following
conditions to be complied with to the satisfaction of the Group Manager:
Asset Management:
1. These events are conducted in accordance with
the New Zealand Transport Agency Code of Practice Temporary Traffic
Management (CoPTTM).
2. The Traffic Management Plans including
provision for appropriate signage are approved by the Traffic Management
Coordinator acting under delegated authority.
3. The Traffic Management Plans must be complied
with including any specific conditions.
4. The Event Holder shall have in place approved
Public Liability Insurance for the period of the event. A copy of the
relevant Public Liability Insurance policy shall be supplied to the Council
prior to the event taking place.
5. That the cost of all advertising is met by
the event organisers.
6. Emergency Services are contacted regarding
the holding of these events with details of the date, locations and time
frames.
7. As per the Traffic Management Plan provisions
- all emergency services will be accommodated and access provided through the
sites as required.
8. (i) The
applicants are responsible under the Health and Safety at Work Act 2015 for
all health and safety risks associated with these activities and must take
reasonably practicable steps to ensure the safety of all persons during these
temporary road closures.
(ii) And, the applicants have in place at all times,
appropriate Health and Safety measures (to prevent harm to any persons),
including (but not limited to) any measures provided for in the submitted
Health and Safety Plan including any conditions attached in the plans.
9. The Hawke’s Bay Car Club event shall be
conducted in accordance with the requirements of the Motorsport New Zealand
Motor Sport Manual, National Sporting Code and Appendices.
With the reasons for this decision
being that the objective of the decision will contribute to the good quality
local infrastructure by:
i) That
the use of the above listed street/roads for these short periods of time will
not unreasonably impede traffic.
ii) Allowing
the above temporary road closures the organisers can undertake their events
in a safe and controlled environment with all risks minimised and managed.
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Attachments:
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1
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Checklist - Temporary Road Closures - Elwood Road -
20 October 2017, Te Mata Peak Road - 20 October 2017 and Napier Road and
Columba Way car park - 22 October 2017, Havelock North CBD Roads - 28 October
2017
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CG-14-16-00145
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2
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Map - Temporary Road Closure - Elwood Road - 20
October 2017
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CG-14-16-00146
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3
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Map - Temporary Road Closure - Te Mata Peak Road -
20 October 2017
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CG-14-16-00147
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4
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Map - Temporary Road Closure - Napier Road - 22
October 2017
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CG-14-16-00148
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5
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Map - Temporary Road Closure - Columba Way car park
- 22 October 2017
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CG-14-16-00149
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6
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Map - Temporary Road Closure - Tangoio Settlement
Road
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CG-14-16-00150
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7
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Map - Temporary Road Closures - Havelock North CBD -
28 October 2017
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CG-14-16-00151
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Hastings District
Council
