Agenda of Social & Cultural Development Committee Meeting

Social and Cultural Development Committee – Terms of Reference

Fields of Activity

The development of policy and the oversight of operations in the area of the social, cultural wellbeing and development of the District, including (but not limited to) the following activities:

· Development of the Council’s overarching strategies for Social and Cultural activities

· Housing for the elderly

· Cemeteries (including physical works)

· Youth

· Arts, Culture and Heritage including the Hastings City Art Gallery

· Democracy, civil society, community engagement and partnership

· Social Development and wellbeing programmes

· Guilin Sister City Relationship

· Local and community events and celebrations

· Historic commemorations

· Citizenship activities

· Civic Awards

· Grants, Funding and allocations

· Library operations

· Hawkes Bay Opera House

· Recreation Facilities other than Parks & Reserves

· Recreation activities

Membership

Chairman appointed by Council

Deputy Chairman appointed by Council

The Mayor

All Councillors

Quorum – 8 members

Delegated Powers

General Delegations

1. Authority to exercise all of Council powers, functions and authorities (except where prohibited by law or otherwise delegated to another committee) in relation to all matters detailed in the Fields of Activity.

2. Authority to re-allocate funding already approved by the Council as part of the Long Term Plan/Annual Plan process, for matters within the Fields of Activity provided that the re-allocation of funds does not increase the overall amount of money committed to the Fields of Activity in the Long Term Plan/Annual Plan.

3. Authority to develop and adopt goals, strategies and policies on behalf of the Council for matters within the Fields of Activity.

4. Responsibility to monitor Long Term Plan/Annual Plan implementation within the Fields of Activity set out above.

Cemeteries

5 Authority to exercise all of the Council’s powers, functions, and duties under the Burial and Cremation Act 1964 and any other statute or regulation relating to the control and management of the burial or cremation of the dead within Hastings District (other than the review of bylaws, which is the responsibility of the Planning and Regulatory Committee).

HASTINGS DISTRICT COUNCIL

Social & Cultural Development Committee MEETING

Tuesday, 31 October 2017

VENUE:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

1.00pm

A G E N D A

1. Apologies

At the close of the agenda no apologies had been received.

At the close of the agenda no requests for leave of absence had been received.

2. Conflict of Interest

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive or Executive Advisor/Manager: Office of the Chief Executive (preferably before the meeting).

It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.

3. Confirmation of Minutes

Minutes of the Social & Cultural Development Committee Meeting held Tuesday 11 July 2017.

(Previously circulated)

4. Youth Development Update 5

5. Kilkee Terrace Reserve Update 11

6. Safer Hastings:Update 15

7. Additional Business Items

8. Extraordinary Business Items

File Ref: 17/999

REPORT TO: Social & Cultural Development Committee

MEETING DATE: Tuesday 31 October 2017

FROM: Social & Youth Development Manager

Dennise Elers

Team Leader Youth Development

Paddy Steffert

SUBJECT: Youth Development Update

1.0 SUMMARY

1.1 The purpose of this report is to update the Committee about the activities in the Youth Development Team.

1.2 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.2 The objective of this decision relevant to the purpose of Local Government is the provision of good quality local public services which are efficient and cost effective for households and businesses.

1.3 This report concludes by recommending that the report from the Manager Social & Youth Development and Team Leader Youth Development, titled “Youth Employment Update” dated 31 October 2017 be received.

2.0 BACKGROUND

2.1 Council has a wide and diverse approach to Youth Development which includes;

· Youth Council

· Youth Potential

· Youth Employment

2.2 This approach allows the team to work with and within a number of settings and provides a pathway for our young people.

2.3 The introduction of Youth Coordinators in the Camberley and Flaxmere Community Centres has seen our reach grow into these communities and provide a valuable conduit and direct engagement with our young people.

2.4 The Youth Development team will be presenting a full detailed update on the current activities at the meeting.

3.0 CURRENT SITUATION

3.1 Youth Council

3.1.1 This year’s Youth Council is made up of 17 students.

Name	School
Grace Peia	Hastings Girls High School
Pelerose Vaima’a	Hastings Girls High School
Hanna Wrigley	Hastings Girls High School
Samantha Anderson	Sacred Heart College
Rytasha Sekhon	Hastings Girls High School
Liam Davies	Karamu High School
Reuben Lyndon	Karamu High School
Max Sharp	EIT
Faith Gill	Flaxmere College
Calvin Herbert	Hastings Boys High School
Olivia Campbell	Havelock North High School
Eleanor Matich	Havelock North High School
Ella Hoogerburg	Havelock North High School
Antonia Richardson	Taikura Rudolf Steiner
Hamish Legarth	Havelock North High School
Bethany Cox	Karamu High School
Dylan Bishop	St Johns College

3.1.2 They have worked towards completing activities and deliverables which they set for themselves at the beginning of 2017.

3.1.3 These activities include;

· Promotion of the Youth Council

· Council Induction tour

· Charity Event

· Councillor Q&A

· Inspiring Youth Speakers

· Youth Engagement

· Youth Grants

· Youth Potential Awards.

4.0 YOUTH POTENTIAL

4.1.1 The Youth Potential Project provides a mechanism for Council to support and work with young people identified as “vulnerable or at risk”.

4.1.2 The Youth Potential Action Plan has four key objectives:

· Develop self-belief in youths’ own abilities by succeeding in engaged activities and gaining recognition for their productivity

· Increase positive connections between youth and community, government and business networks with pro social activities

· Youth engaged in interactions in which they can successfully predict the outcomes of their actions

· Provide opportunities for youth to strengthen their social and cultural identity and connectedness

4.1.3 Through partnerships, relationships and contracts for service the Council are able to support a number of youth services and organisations to deliver and achieve outcomes that align with the Youth Potential Action Plan.

4.1.4 One of the actions identified in the Youth Potential Action is the Youth Potential Awards which were recently held on Wednesday 11 October in the Council Chambers. The key note speakers were Master Carver and Te Aka Tutor Thompson Hokianga and Miss Universe New Zealand 2017 Harlem-Cruz Ihaia.

4.1.5 There were 14 rangatahi (youth) to be individually recognised however due to a clash with the basketball nationals 5 from the Paul Henare & Paora Winitana Basketball Academy were unable to attend.

4.1.6 Other nominations came from the Giants Boxing Academy, Te Aka and the Youth Council.

4.1.7 There was also roopu (group) acknowledgement for Te Aratika Academy.

5.0 YOUTH EMPLOYMENT

5.1.1 Councils approach to Youth Employment commenced in January 2017.

5.1.2 The number of young people that the Youth Employment team are engaged with is 61.

5.1.3 A substantial amount of these young people are not work-ready. In many cases, social concerns have highlighted the significant need for a more specialised and holistic approach and pre work programmes are required to assist with addressing the concerns.

5.1.4 Through the Youth Futures Trust, a fund is now available for the purpose of supporting, and removing barriers for those young people that we are engaged with. This can include drivers licensing, transport/petrol, vocational training, work attire, tools and equipment etc. As well as boosting their confidence, this makes them more attractive to potential employers.

5.1.5 Rangatahi ma kei eke

5.1.6 The Rangatahi ma kei eke project which is a community based work project under the Matariki (REDS) Strategy (Project 1000) which aims to give up to 25 young people a pathway to employment is progressing well.

5.1.7 This is a joint project with the Ministry of Social Development, Hastings District Council, EIT, HBDHB and TPK.

5.1.8 The project aims to actively include young people who experience health conditions or a disability (but not limited to), in project based work where they can develop employment skills, experience and on the job training. Mentoring, support and pastoral care is provided to participants, whanau and employers.

5.1.9 The projects can run for up to 26 weeks with the expectations that this experience will assist young people to progress towards sustainable employment.

5.1.10 There are 22 (at the time the report was written) young people working in a range of organisations throughout the Hastings District under this project.

5.1.11 He Poutama Rangatahi – Youth Employment Pathways Strategy

5.1.12 On the 12^th July 2017 the Prime Minister announced He Poutama Rangatahi – Youth Employment Pathways Strategy which includes $50 million dollars t0support at risk young people into work.

5.1.13 He Poutama Rangatahi aims to support regions and communities to help young people at risk of long term unemployment develop the skills they need to find and hold a job.

5.1.14 He Poutama Rangatahi will operate in four regions, Northland/Taitokerau, Eastern Bay of Plenty, East Coast/Tairawhiti and Hawke’s Bay.

5.1.15 These regions were selected because they or communities within them have high proportions of young people at risk of long term unemployment.

5.1.16 The funding will not necessarily be evenly apportioned to each region and allocation will be made on the merit of proposals received.

5.1.17 Council Officers are currently preparing a business case to support the current work of the Youth Connectors and will present the business case at the meeting.

5.1.18 The process to access this funding in Hawke’s Bay is to present the business case to the Matariki REDS Governance Group for endorsement before final sign off is approved by the Ministry of Business, Innovation and Employment.

5.1.19 Cadetship Programme

5.1.20 With Councils increased approach to Youth Employment and the need to grow local talent in specific areas Council Officers have developed a Cadetship programme in the Civil Engineering and 3 Waters departments.

5.1.21 A Cadetship is a great pathway to a career in many fields. Cadets complete a diploma, or sometimes a degree, while working in industry. Gaining valuable hands on experience, studying and earning a wage.

5.1.22 The programme has been developed by the Youth Development, HR and Asset teams.

5.1.23 Suitable candidates will need:

· A get up and go attitude

· Willingness to learn

· Be a team player and can work alone

· Have an interest in maths, physics, science and graphics

· Be a problem solver

5.1.24 The Youth Connectors will identify suitable candidates to be considered and once employed will provide pastoral care.

5.1.25 See attached Hastings District Council Cadetships brochure.

6.0 YOUTH FUTURES TRUST

6.1.1 The Youth Futures Trust actively meet every 6 to 8 weeks.

6.1.2 The new Chair is George Reedy. Council acknowledges the work of Hamish Whyte as the founding Chair and remains on the Trust.

6.1.3 The goal of the Trust is unchanged “100% of Young People into education, training and employment in Hawke’s Bay” and the Trust are focused on advocacy, regional leadership, investment alignment, setting regional performance indicators and supporting initiatives that are working towards getting young people into employment.

6.1.4 See Youth Futures Trust poster (Attachment 1)

7.0 SIGNIFICANCE AND ENGAGEMENT

7.1 The matters within this report do not trigger the thresholds within Council’s significance policy.

8.0 RECOMMENDATIONS AND REASONS

A) That the report of the Social & Youth Development Manager and Team Leader Youth Development titled “Youth Development Update” dated 31/10/2017 be received.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for local public services that are most cost-effective for households and business.

Attachments:

Youth Futures Trust

PRJ12-4-01042

File Ref: 17/1009

REPORT TO: Social & Cultural Development Committee

MEETING DATE: Tuesday 31 October 2017

FROM: Social Development Co-ordinator

Robyn Smith

SUBJECT: Kilkee Terrace Reserve Update

1.0 SUMMARY

1.1 The purpose of this report is to update Council on the Kilkee Terrace play space project.

1.3 This report concludes by recommending that the Council support the approved $10,000 be included into existing budget to support renewal works of existing playground in Flaxmere.

2.0 BACKGROUND

2.1 In the 2016/17 Annual Plan submission Mrs Reva Ngapoe requested a children play area be developed on the vacant section in Kilkee Terrace.

2.2 Officer comments at the time noted that a standard playground would cost around $60,000.

2.3 At the Council meeting 14 June 2016 Council approved $10,000 of funding to either implement a Court or Play Equipment at Kilkee Terrace.

2.4 The $10,000 could also be used as a seeding fund to attract further external funds.

2.5 The Social Development team and Council’s Parks team were tasked to support the community to implement the project.

2.6 The team reviewed playgrounds within the area and found there were three play spaces within 500m walking distance. They are:

· Nanny Kona

· Len Harlen

· Kingsley

2.7 Due to the number of playgrounds within the 500m walking distance, building another new play space in the cul-de-sac would only benefit a few.

2.8 The Long Term Plan 2015–2025 (LTP) identifies a Level of Service Performance Target that by 2022, 62% of urban properties will be within 500m of a playground; and 94% of urban properties will be within 500m of a park. The Three identified playgrounds were in line with the LTP Level of Service Performance Target.

3.0 CURRENT SITUATION

3.1 After further consultation with the submitter and explaining Councils LTP around playgrounds, the submitted reassessed her application.

3.2 The submitter was also informed that Council’s Parks team would soon be consulting the wider Flaxmere Community around the renewal of playground in Flaxmere.

3.3 The Submitter also felt that it would be difficult to raise required funds for the new play space or courts.

3.4 The submitter was not aware of Councils process and future plans when making the submission and felt that the $10,000 would benefit the wider community if it was spent on upgrading and enhancing the existing playgrounds.

4.0 OPTIONS

4.1 That the 2016/17 Annual Plan approval of $10,000 to be used to upgrade an existing playground identified through community consultation.

4.2 That the approved $10,000 be set aside for future development in Flaxmere West that could align to any plans or strategies.

4.3 That the 2016/17 Annual Plan allocation that arose from Mrs Ngapoe’s submission be restracted.

5.0 ASSESSMENT OF OPTIONS

5.1 Option 1 will allow for additional funds above the current budget for playground

equipment into one of three parks in the area that will be identified through community consultation. Mrs Ngapoe spoke with her community and they identified this as the preferred way forward.

5.2 Option 2 could allow for some seed funding to assist the implementation of the Flaxmere West Community Plan and strategies which are currently being developed.

5.3 Option 3 would allow for the allocation to be removed.

6.0 PREFERRED OPTION/S AND REASONS

6.1 That the 2016/17 Annual Plan approval of $10,000 be used to upgrade an existing playground identified through community consultation. This will enable enhanced playground equipment to be provided in conjunction with Council playground renewal programme in the most appropriate location.

7.0 RECOMMENDATIONS AND REASONS

A) That the report of the Social Development Coordinator titled “Kilkee Terrace Reserve Update” dated 31 October 2017 be received.

B) That the approved $10,000 be included in existing budgets for the renewal of an existing playground in the area as identified through community consultation.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure.

Attachments:

There are no attachments for this report.

File Ref: 17/1084

REPORT TO: Social & Cultural Development Committee

MEETING DATE: Tuesday 31 October 2017

FROM: Team Leader Strategy & Projects

Louise Stettner

SUBJECT: Safer Hastings:Update

1.0 SUMMARY

1.1 The purpose of this report is to provide an update to the Committee on Safer Hastings.

1.3 The objective of this decision relevant to the purpose of Local Government is to meet the current and future needs of communities through the provision of services focussed on creating and maintaining safer communities.

1.4 This report concludes by recommending that the report of the Team Leader Strategy and Projects titled “Safer Hastings Update” dated 31 October 2017 be received.

2.0 BACKGROUND

2.1 Hastings became an accredited Safe Community in 2013. Hastings is one of 26 accredited Safe Communities across New Zealand.

2.2 Safer Hastings is made up of a diverse group of government and non-government agencies, with a wide network of supporting organisations, all working together to improve community safety.

2.3 Hastings District Council is the lead agency providing administrative and practical assistance for the group; this has included providing support to the Safer Hastings Coordinator and fulfilling the role of Chair.

3.0 CURRENT SITUATION

3.1 The current Chair of Safer Hastings is Councillor Geraldine Travers. The Safer Hastings Coordinator role is currently being overseen by the Louise Stettner; however there are plans to recruit a Safer Hastings Coordinator in the near future.

3.2 Funding for this position is through ACC.

3.3 New Zealand Safe Communities Forum 2017 – Connecting Communities and Improving Evidence-Based Practice

3.4 Every year the Safe Communities Foundation New Zealand arrange the Safe Communities National Forum. This year Safer Hastings was represented by two delegates, Councillor Geraldine Travers and Louise Stettner. The two day forum consisted of key safety priorities including family harm; injury prevention and alcohol. There were presentations from various coordinators of Safe Communities on projects they had delivered. The Forum was an excellent opportunity to network and share ideas with other communities across the country.

3.5 Planning Workshop

3.6 A workshop to identify key focus areas of Safer Hastings for 2017/18 was held on the 17^th of August 2017.

3.7 The workshop identified 3 areas of focus:

Family harm

Older persons (prevention of elder abuse)

Addictions (alcohol and gambling).

3.8 Focus groups have been established to address these issues and to undertake collaborative projects.

3.9 The workshop agreed to move away from having meetings bi-monthly to the following:

· A planning workshop at the start of every year to agree on priorities for the year ahead (July/August)

· One mid-year seminar (November/December)

· Focus Groups to provide quarterly updates to the Safer Hastings Coordinator

3.10 An example of a Focus Group – Older Persons

3.11 The Older Persons Focus Group is concentrating on effective ways to prevent elder abuse within the Hastings community. The organisations that are part of this group include: Age Concern (Hastings and Flaxmere); NZ Red Cross; NZ Police; Hawke’s Bay District Health Board and the Hastings District Council.

3.12 The group has established an older person’s reference group to inform the development of a useful tool for older persons to assist them in the prevention of elder abuse.

3.13 On the 25^th of October the focus group held an Elder Abuse Workshop at the Hastings City Art Gallery. This workshop: provided an overview and statistics; brief presentations from organisations (what they have to offer and concerns); break-out groups focussed on solutions and ideas; feedback and recommendations.

3.14 Reaccreditation as a Safe Community

3.15 Hastings became an accredited Safe Community in 2013; accreditation lasts for 5 years. The members of Safer Hastings will need to consider prior to March 2018 whether they wish to reaccredit as a Safe Community under the current model. Officers will report further on this in 2018.

4.0 RECOMMENDATIONS AND REASONS

A) That the report of the Team Leader Strategy & Projects titled “Safer Hastings:Update” dated 31/10/2017 be received.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for local public services in a way that is most cost-effective for households and business by:

Attachments:

There are no attachments for this report.

Hastings District Council

Lyndon Road East, Hastings