Hastings District Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

OPEN

M I N U T E S

Tenders Subcommittee

Meeting Date:

Thursday, 12 October 2017

CG-14-17-00093 1

Minutes of a Meeting of the Tenders Subcommittee held on

12 October 2017 at 9.00am

Table of Contents

Item Page No.

1.         Apologies 1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes 1

4.         Direct engagement of Techlight for the supply of Telematics light control units(LCU123) 1

5.         Additional Business Items 2

6.         Extraordinary Business Items 2

CG-14-17-00093 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Tenders Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Thursday, 12 October 2017 AT 9.00am

Present:                          Councillor Travers (Chair)

Councillors Lyons, Nixon and Watkins (Deputy Chair).

Chief Executive, Mr R McLeod and Group Manager: Asset Management, Mr C Thew

ALSO Present:              Executive Advisor/Manager: Office of the Chief Executive (Mr M Maguire)

Transportation Asset Manager (Mr M van Niekerk)

Committee Secretary (Mrs C Hunt)

1.         Apologies

Councillor Lyons/Councillor Watkins

That apologies for absence from Councillor Redstone be accepted.

CARRIED

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

3.         Confirmation of Minutes

Councillor Lyons/Councillor Watkins

That the minutes of the Tenders Subcommittee Meeting held Thursday 28 September 2017 be confirmed as a true and correct record and be adopted.

CARRIED

4.

Direct engagement of Techlight for the supply of Telematics light control units(LCU123) (Document 17/998)

Councillor Lyons/Councillor Nixon A)        That the report of the Transportation Asset Manager titled “Direct engagement of Techlight for the supply of Telematics light control units(LCU123)” dated 12/10/2017 be received. B)        The procurement by direct engagement from Techlight Limited of 1151 Telematics LCU123 for the amount of $179,812 be approved subject to availability of NZTA funding. i)   With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure. CARRIED

5. Additional Business Items

There were no additional business items.

6.         Extraordinary Business Items

There were no extraordinary business items.

________________________

The meeting closed at 9.15am

Confirmed:

Chairman:

Date: