COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Tenders Subcommittee

 

 

 

Meeting Date:

Thursday, 26 October 2017

 


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Minutes of a Meeting of the Tenders Subcommittee held on

26 October 2017 at 9.00am

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

4.         Railway Road Stormwater  1

5.         CON2017081 Lyndhurst Road Reconstruction   2

6.         Additional Business Items  2

7.         Extraordinary Business Items  2

8.         Recommendation to Exclude the Public from Items 9 and 10  2

 

 


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HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE Tenders Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Thursday, 26 October 2017 AT 9.00am

 

 

Present:                          Councillor Travers (Chair)

Acting Mayor Hazlehurst

Councillors Lyons, Nixon, Redstone and Watkins (Deputy Chair).

Chief Executive, Mr R McLeod and Group Manager: Asset Management, Mr C Thew

 

ALSO Present:              Executive Advisor/Manager: Office of the Chief Executive (Mr M Maguire)

                                               Waste Minimisation Officer (Mrs A Atkins)

                                               Health and Safety Advisor (Mrs J Kuzman)

                                               Stormwater Manager (Mr M Kneebone)

                                               Waste and Data Services Manager (Mr M Jarvis)

                                               Project Manager (Ms A Patterson-Horner)

Committee Secretary (Mrs C Hunt)

 

 

1.         Apologies   

            There were no apologies.

 

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

 

3.         Confirmation of Minutes

 

Councillor Watkins/Councillor Redstone

That the minutes of the Tenders Subcommittee Meeting held Thursday 12 October 2017, including minutes while the were public excluded be confirmed as a true and correct record and be adopted.

CARRIED 

 

4.

Railway Road Stormwater

(Document 17/1074)

 

 

Mr McLeod/Councillor Lyons

A)      That the report of the Project Manager titled “Railway Road Stormwater Improvements” dated 26/10/2017 be received.

B)     That the tender from Fulton Hogan Ltd for Contract No. CON2017060 – Railway Road Stormwater Improvement in the sum of $2,286,249.10 plus $342,937.37 GST, totalling $2,629,186.47 be approved.

C)     That authority to enter into Contract No. CON2017060 – Railway Road Stormwater Improvement on behalf of Council be delegated to the Group Manager: Asset Management or Alliance Team Manager.

D)     That delegated authority be granted, on behalf of the Council, to the Group Manager: Asset Management or Alliance Team Manager to award cumulative contract variations to Contract No. CON2017060 - Railway Road Stormwater Improvement up to the value of the contingency sum of $225,000 plus GST.

CARRIED

Councillor Nixon recorded his vote AGAINST the motion

 

5.

CON2017081 Lyndhurst Road Reconstruction

(Document 17/1092)

 

Councillor Lyons/Councillor Redstone

A)      That the report of the Project Manager titled “CON2017081 Lyndhurst Road Reconstruction” dated 26/10/2017 be received.

B)     That the tender from Fulton Hogan Ltd for Contract No. CON2017081 – Lyndhurst Road Reconstruction for the sum of $1,250,134.56 excluding GST, be approved.

CARRIED 

 

6.         Additional Business Items

            There were no additional business items.

 

7.         Extraordinary Business Items

            There were no extraordinary business items.

    

8.

Recommendation to Exclude the Public from Items 9 and 10 

 

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

 

Mr McLeod/Councillor Lyons

THAT the public now be excluded from the following parts of the meeting, namely;

9.         Green Bin Servicing and Maintenance Contract - Direct Engagement

10.       Contract Extensions: Contract No. CON2013007 - Hastings Kerbside Refuse Collection and Contract No. CON2013008 - Hastings Kerbside Recycling Collection

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

 

 

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

 

 

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

 

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

 

9.     Green Bin Servicing and Maintenance Contract - Direct Engagement

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Negotiations are yet to be undertaken with the Contractor.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

10.   Contract Extensions: Contract No. CON2013007 - Hastings Kerbside Refuse Collection and Contract No. CON2013008 - Hastings Kerbside Recycling Collection

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Negotiations are yet to be undertaken with the Contractor.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED 

________________________

 

The meeting closed at 9.35am

 

Confirmed:

 

 

 

Chairman:

Date: