Joint Waste Futures Project Steering
Committee – Terms of Reference
Background
Section 43 of the
Waste Minimisation Act 2008 states that a territorial authority must adopt a waste
management and minimisation plan which provides:
·
objectives, policies and methods
for effective and efficient waste management and minimisation,
·
collection, recovery, recycling,
treatment and disposal services
·
facilities for waste management
·
waste minimisation activities
including education and public awareness; and
·
a framework for funding
implementation, grants and advances of money
The Solid Waste
Management Committee which had been set up with Napier City Council, jointly
prepared a Waste Minimisation Plan (WMMP) which was formally adopted in
2012. This committee was disestablished upon adoption of the WMMP. In
early 2014 the Joint Council Waste Futures Project Steering Committee was
established to meet to oversee and manage a range of programmes and
interventions to achieve effective and efficient waste management and
minimisation within the Omarunui landfill catchment.
The WMMP must be
reviewed every 5 years. A Waste Assessment, which is the first step of the
review has been undertaken and options are being developed for the WMMP. It is
proposed that all submissions on the draft WMMP are heard by a joint committee
of Napier City and Hastings District Council:
Purpose
·
To approve the content
of the Draft Waste Management and Minimisation Plan for public consultation.
·
To hear submissions and
make recommendations to the constituent Councils on the draft regional Waste
Management and Minimisation Plan 2011-2017.
·
To be responsible for overseeing,
supporting, monitoring and reporting progress toward achieving the intent of
WMMP. As well as representing the interests of participatory Councils in the
WMMP.
·
To review the Joint Waste
Management and Minimisation Plan at least every six years to meet the
requirements of the WMA 2008
Members
Three elected
members appointed from Hastings District Council
Three elected
members appointed from Napier City Council
Name
The Joint Waste
Futures Project Steering Committee
Status
By agreement of
the local authority members, the Joint Waste Futures Joint Project Steering
Committee has been established as a Joint Committee under clause 30A of
Schedule 7 of the Local Government Act 2002.
Delegated
Authority
The Joint
Committee will have responsibility and authority to:
1.
Accept and hear submissions on the
joint Waste Management and Minimisation Plan 2017-2023, and report back to the
individual Councils on an as required basis.
2.
To make recommendations to each
participant Council on the Waste Management and Minimisation Plan.
3.
To monitor performance and
progress to give effect to the purpose of the WMMP and to make recommendations
to the constituent Councils accordingly.
Administering
Authority and Servicing
Hastings District Council shall administer the Joint
Committee meetings.
Meetings
The Hastings
District Council’s Standing Orders will be used to conduct the Joint
Committee meetings.
The Joint
Committee shall meet as and when required as agreed for the achievement of the
purpose of the joint committee.
Quorum
The quorum at any
meeting shall be not less than four (4) including not less than two
representatives of each of the member bodies.
Voting
The members shall
strive at all times to reach a consensus.
Each
representative shall be entitled to one vote at any meeting.
There shall be no
casting vote.
Chairperson and
Deputy Chairperson
The Joint
Committee shall also appoint by simple majority vote, a Chairperson from one
Council and a Deputy Chair from the other Council.
Variations
Any Member may
propose an amendment (including additions or deletions) to the Terms of
Reference which may be agreed to by the Joint Committee.
Variations to the
Terms of Reference must be referred to the constituent Councils for
ratification.
Term of Office
The primary
purpose of this Joint Committee is the approval and adoption, by both Councils,
of the Waste Management and Minimisation Plan 2018. However the Joint Committee
will continue to meet as and when required to oversee performance of the WMMP
in operation.
REPORT TO: Joint
Council Waste Futures Project Steering Committee
MEETING DATE: Thursday 23
November 2017
FROM: Waste Minimisation Officer
Angela
Atkins
SUBJECT: Adoption
of Draft Joint Waste Management and Minimisation Plan 2018 - 2024
1.0 SUMMARY
1.1 The
purpose of this report is to obtain a decision from the Committee to adopt the
Draft Joint Waste Management and Minimisation Plan 2018-2024 (Attachment 1)
in accordance with the relevant provisions of the Waste Minimisation Act 2008
and the Local Government Act 2002.
1.2 This
request arises from The Waste Minimisation Act 2008 (WMA) giving councils the
responsibility to promote effective and efficient waste management and
minimisation within their territory. The WMA requires councils to adopt a waste
management and minimisation plan (WMMP), which must be reviewed every six
years.
1.3 This
is an administrative matter. The objective of this decision relevant to
the purpose of Local Government is to enable community participation in Council
decision making processes as set out in section 95 (5) of the Local Government
Act 2002.
1.4 This
report concludes by recommending that the Draft Joint Waste Management and
Minimisation Plan 2018-2024 along with the supplementary Attachments (2-6)
be adopted for community consultation.
2.0 BACKGROUND
2.1 A
WMMP is the term set in the WMA for a council’s waste management and
minimisation planning document.
2.2 The
legislation enables councils to use various tools to influence, promote and
implement measures to manage and minimise waste. The WMMP is intended to be the
guiding document for councils to promote and achieve effective and efficient
waste management and minimisation within their districts.
2.3 A
WMMP should contain a summary of objectives, policies and targets for waste
management and minimisation. The plan should clearly communicate how the
Councils will deliver on these objectives.
2.4 Section
43 of the WMA states that a WMMP must provide for:
(a)
objectives and policies for achieving effective and efficient waste management
and minimisation within the territorial authority’s district
(b)
methods for achieving effective and efficient waste management and
minimisation within the territorial authority’s district, including -
(i)
collection, recovery, recycling, treatment, and disposal
services for the district to meet its current and future waste management and
minimisation needs (whether provided by the territorial authority or
otherwise); and
(ii)
any waste management and minimisation facilities provided, or to
be provided, by the territorial authority; and
(iii)
any waste management and minimisation activities, including any
educational or public awareness activities, provided, or to be provided, by the
territorial authority
(c) how
implementing the plan is to be funded
(d)
if the territorial authority wishes to make grants or advances of money in
accordance with section 47, the framework for doing so.
2.5 A
WMMP must have regard to the waste hierarchy, the New Zealand Waste Strategy,
and the joint council’s most recent Waste Assessment.
2.6 WMMPs
must be reviewed at least every six years. Not keeping to the statutory
timeframe for a WMMP review may result in the Councils waste levy funding
payments being withheld under section 33 of the Waste Minimisation Act 2008
(WMA). The current joint WMMP must be reviewed by 30 June 2018.
3.0 CURRENT
SITUATION
3.1 The
Draft Joint WMMP and Consultation Document contains the vision, objectives,
targets, policies and actions that have been derived from the Waste Assessment
during the committee workshops and meetings held on 5 July, 2 August, 14
September and 12 October 2017.
3.2 The
WMMP (along with the supplementary Waste Assessment documents attached) will be
released for public consultation on 1 February 2018 (with public notice being
given on that date) with submissions closing on 3 March 2018. Submission
hearing dates have been set aside commencing 15 March 2018.
3.3 The
draft joint Waste Management and Minimisation Plan has met all legislative
criteria and is ready for community consultation. A summary document will
be developed for the consultation process.
3.4 The consultation approach is being finalised with the communications
and marketing teams from both Councils and will be circulated under separate
cover once finalised.
3.5 Submissions
on the draft joint Waste Management and Minimisation Plan will be heard and
considered by the Joint Council Waste Futures Project Steering Committee.
4.0 OPTIONS
4.1 The Committee can either:
(1) Adopt
the attached draft joint Waste Management and Minimisation Plan for
consultation
(2) Decide
to not adopt the draft plan for consultation
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 All
WMMPs are subject to the requirements of the Local Government Act’s (LGA)
special consultative procedure, a requirement also set out in the WMA Part 4,
section 44 and section 50(3) which outlines consultation requirements for
preparing new plans.
5.2 Public
consultation on the joint WMMP final draft will be undertaken during the period
1 February to 2 March 2018.
5.3 Significant
changes arising from the WMMP review will need to be incorporated into each
Council’s LTP(s) or Annual Plan depending on timeframes.
5.4 The
public consultation methodology and program is being co-developed by Hastings
District and Napier City Council marketing and communication teams. It is the
intention of council officers to provide engaging face-to-face consultation
alongside the more traditional digital media and mail submissions.
5.5 The
cut-off date for formal adoption is 30 June 2018.
5.6 Key
dates for consultation and adoption of the joint WMMP:
|
Date(s)
|
Activity
|
|
22 November 2017
|
Waste Futures
Committee – recommend adoption of draft Joint WMMP
|
|
14 December 2017
|
HDC Council
Meeting to adopt draft Joint WMMP for consultation
|
|
20 December 2017
|
NCC Council
Meeting to adopt draft Joint WMMP for consultation
|
|
Date to be
confirmed
|
A meeting with
waste operators will be held early in the new year.
|
|
1 February to 2
March 2018
|
Public
Consultation
|
|
5 – 9
March 2018
|
Compilation of
Submissions
|
|
15 March 2018
|
Hearings of
Submissions
|
|
3 May 2018
|
Waste Futures
Committee – recommend adoption of final Joint WMMP
|
|
16 May 2018
|
NCC Council
Meeting to adopt Joint WMMP
|
|
24 May 2018
|
HDC Council
Meeting to adopt Joint WMMP
|
6.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
6.1 Option (1) adopt the draft Joint Waste
Management and Minimisation Plan for consultation. This allows the
statutory process to continue and for the community consultation to been
undertaken.
6.2 Option (2) decide not to adopt the draft
Joint Waste Management and Minimisation Plan for consultation. This would
result in the Councils not being able to fulfil their legal obligations in
regard to the Local Government Act 2002 or the Waste Management and
Minimisation Act 2008.
7.0 PREFERRED
OPTION/S AND REASONS
7.1 That
the draft joint Waste Management and Minimisation plan is adopted and released
so that the statutory requirements can be fulfilled.
|
8.0 RECOMMENDATIONS AND REASONS
A) That the
report of the Waste Minimisation Officer titled “Adoption
of Draft Joint Waste Management and Minimisation Plan 2018 - 2024 ”
dated 23/11/2017 be received.
B) That the Committee recommend that
the Hastings District Council and the Napier City Council adopt for
consultation the draft Joint Waste Management and Minimisation Plan 2018 -
2024, incorporating any amendments made at its meeting of 23 November 2017.
C) That the Committee recommend that
the Hastings District Council and the Napier City Council adopt the statement
of proposal for consultation.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for good quality local infrastructure
and local public services in a way that is most cost-effective for households
and business by:
i) Providing
fit for purpose solid waste services and facilities.
|
Attachments:
|
1
|
Draft Waste Management and Minimisation Plan
2018-2024
|
PRJ17-113-0022
|
|
|
2
|
HDC/NCC Waste Assessment
|
CG-14-1-00433
|
Separate Document
|
|
3
|
Solid Waste - Waste Minimisation & Recycling -
Morrison Low - Peer Review Waste Assessment
|
SW-25-17-4340
|
Separate Document
|
|
4
|
Morrison Low Options Table District - Specific
Issues and Options Table
|
PRJ17-113-0002
|
Separate Document
|
|
5
|
Kerbside Collection Options Without Financial
Assessment
|
PRJ17-113-0009
|
Separate Document
|
|
6
|
Draft Additional Supporting Internal Assessment 2017
|
PRJ17-113-0010
|
Separate Document
|
