HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Joint
Council Waste Futures Project Steering Committee HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon
Road East, Hastings ON Thursday, 23 November 2017 AT 9.30am
Present: Chair: Councillor Kerr
Councillors
Heaps and Lyons (HDC)
Councillors
Brosnan (Deputy Chair), Dallimore and Tapine (NCC)
IN ATTENDANCE: Waste and Date Services Manager (Mr M Jarvis) (HDC)
Group Manager: Asset Management (Mr C Thew) (HDC)
Waste Minimisation Officer (Mrs A Atkins) (HDC)
Waste Minimisation Planner (Ms H Ludlow) (HDC)
Solid
Waste Engineer (Mr P Doolan) (HDC)
Waste
Minimisation Lead (Mr R van Veldhuizen) (NCC)
Student
Interns – (Ms S Hosford and Ms F Adcock)
Committee
Secretary (Mrs C Hilton)
1. Apologies
There were no
apologies.
2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. General
Business Items
There were no General Business items.
4. Confirmation
of Minutes
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Councillor Kerr/Councillor Lyons
That the
minutes of the Joint Council Waste Futures Project Steering Committee held Thursday
14 September 2017, including the minutes of the meeting held when the Public
was Excluded, be confirmed as a true and correct record and be adopted.
CARRIED
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5.
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Adoption of Draft Joint Waste Management and
Minimisation Plan 2018 - 2024
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(Document
17/1155)
A copy of the
Draft Joint Waste Management and Minimisation Plan 2018-2024 (Draft Joint WMMP)
was circulated and addressed at the meeting. A copy of an independent peer
review, by Morrison Low, of the draft plan was also circulated (Document:
PRJ17-113-0023).
Officers noted the key findings of the
review undertaken by Morrison Low.
The meeting then went through the Draft
Joint WMMP in detail, page by page. Extensive discussion took place,
with the Steering Committee considering the wording and the most appropriate presentation
of the options and background information by way of statements and/or
graphics in the document.
The
meeting adjourned for morning tea at 10.48am
and
resumed at 11.10am
The meeting continued its consideration
of the Draft Joint WMMP document.
Councillor Kerr (Chair) left the
meeting at 11.59am.
Councillor Brosnan (Deputy Chair)
assumed the Chair.
The meeting continued addressing the
Draft Joint WMMP and the agenda report, including the proposed key action
points and key dates for consultation and adoption of the Joint WMMP.
It was agreed that the Draft Joint WMMP
would be released for public consultation on 19 February (with public notice
being given on that date) until 23 March 2018; with Submissions being
addressed at a hearing on 12 April 2018. The aim was to keep this
process separate from the Council’s Long Term Plan (LTP) process.
The meeting noted that Officers had
completed a robust process in the preparation of the Draft Joint WMMP.
It was also noted that key points needed
to be included in a Statement of Proposal. Officers were asked to
circulate this document, via email, addressing how consultation would be
undertaken (identifying as many tools as possible for use during the
consultation process) and advising if another meeting would be needed.
The amended Draft Joint WMMP document, incorporating changes discussed at
this meeting, would also be circulated to members of the Steering Committee
- with members’ feedback being sought in regard to both
documents.
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Councillor Lyons/Councillor Heaps
A) That
the report of the Waste Minimisation Officer titled “Adoption
of Draft Joint Waste Management and Minimisation Plan 2018 - 2024 ”
dated 23/11/2017 be received.
B) That the Committee
recommend that the Hastings District Council and the Napier City Council
adopt for consultation the draft Joint Waste Management and Minimisation Plan
2018 - 2024, incorporating any amendments made at its meeting of 23 November
2017.
C) That the Committee
recommend that the Hastings District Council and the Napier City Council
adopt the statement of proposal for consultation.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good
quality local infrastructure and local public services in a way that is most
cost-effective for households and business by:
i) Providing
fit for purpose solid waste services and facilities.
CARRIED
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________________________
The meeting closed at 12.30pm
Confirmed:
Chairman:
Date:
