M I N U T E S
Joint Council Waste Futures Project Steering Committee
Thursday, 23 November 2017
Minutes of a Meeting of the Joint Council Waste Futures Project Steering Committee held on Thursday, 23 November 2017
Table of Contents
Item Page No.
HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE Joint Council Waste Futures Project Steering Committee HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON Thursday, 23 November 2017 AT 9.30am
Present: Chair: Councillor Kerr
Councillors Heaps and Lyons (HDC)
Councillors Brosnan (Deputy Chair), Dallimore and Tapine (NCC)
IN ATTENDANCE: Waste and Date Services Manager (Mr M Jarvis) (HDC)
Group Manager: Asset Management (Mr C Thew) (HDC)
Waste Minimisation Officer (Mrs A Atkins) (HDC)
Waste Minimisation Planner (Ms H Ludlow) (HDC)
Solid Waste Engineer (Mr P Doolan) (HDC)
Waste Minimisation Lead (Mr R van Veldhuizen) (NCC)
Student Interns – (Ms S Hosford and Ms F Adcock)
Committee Secretary (Mrs C Hilton)
There were no apologies.
2. Conflicts of Interest
There were no declarations of conflicts of interest.
3. General Business Items
There were no General Business items.
4. Confirmation of Minutes
That the minutes of the Joint Council Waste Futures Project Steering Committee held Thursday 14 September 2017, including the minutes of the meeting held when the Public was Excluded, be confirmed as a true and correct record and be adopted.
A copy of the Draft Joint Waste Management and Minimisation Plan 2018-2024 (Draft Joint WMMP) was circulated and addressed at the meeting. A copy of an independent peer review, by Morrison Low, of the draft plan was also circulated (Document: PRJ17-113-0023).
Officers noted the key findings of the review undertaken by Morrison Low.
The meeting then went through the Draft Joint WMMP in detail, page by page. Extensive discussion took place, with the Steering Committee considering the wording and the most appropriate presentation of the options and background information by way of statements and/or graphics in the document.
The meeting adjourned for morning tea at 10.48am
and resumed at 11.10am
The meeting continued its consideration of the Draft Joint WMMP document.
Councillor Kerr (Chair) left the meeting at 11.59am.
Councillor Brosnan (Deputy Chair) assumed the Chair.
The meeting continued addressing the Draft Joint WMMP and the agenda report, including the proposed key action points and key dates for consultation and adoption of the Joint WMMP.
It was agreed that the Draft Joint WMMP would be released for public consultation on 19 February (with public notice being given on that date) until 23 March 2018; with Submissions being addressed at a hearing on 12 April 2018. The aim was to keep this process separate from the Council’s Long Term Plan (LTP) process.
The meeting noted that Officers had completed a robust process in the preparation of the Draft Joint WMMP.
It was also noted that key points needed to be included in a Statement of Proposal. Officers were asked to circulate this document, via email, addressing how consultation would be undertaken (identifying as many tools as possible for use during the consultation process) and advising if another meeting would be needed. The amended Draft Joint WMMP document, incorporating changes discussed at this meeting, would also be circulated to members of the Steering Committee - with members’ feedback being sought in regard to both documents.
A) That the report of the Waste Minimisation Officer titled “Adoption of Draft Joint Waste Management and Minimisation Plan 2018 - 2024 ” dated 23/11/2017 be received.
B) That the Committee recommend that the Hastings District Council and the Napier City Council adopt for consultation the draft Joint Waste Management and Minimisation Plan 2018 - 2024, incorporating any amendments made at its meeting of 23 November 2017.
C) That the Committee recommend that the Hastings District Council and the Napier City Council adopt the statement of proposal for consultation.
With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure and local public services in a way that is most cost-effective for households and business by:
i) Providing fit for purpose solid waste services and facilities.
The meeting closed at 12.30pm