HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Omarunui
Refuse Landfill Joint Committee HELD IN THE Council Chamber, Ground Floor,
Civic Administration Building, Lyndon Road East, Hastings ON
Friday, 24 November 2017 AT 1.20pm
Present: Councillor Heaps
Councillors Nixon
(HDC)
Councillors
Dallimore (Deputy Chair) and Tapine (NCC)
IN ATTENDANCE: Waste and Data Services Manager (Mr M Jarvis)
Waste Minimisation Officer (Mr A Atkins)
Waste Minimisation Planner (Ms H Ludlow)
Solid Waste Engineer (Mr P Doolan)
Environmental Compliance Officer (Mr R van Veldhuizen) (NCC)
Management Accountant (Mr J Tieman)
Health
and Safety Advisor (Ms J Kuzman)
Senior
Health and Safety Co-ordinator (Ms N Bass)
Committee
Secretary (Mrs C Hunt)
1. Apologies
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Councillor Heaps/Councillor Dallimore
That
apologies for absence from Councillor Redstone, Harvey and Kerr be accepted.
CARRIED
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2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Nixon/Councillor Dallimore
That the
minutes of the Omarunui Refuse Landfill Joint Committee Meeting held Friday
28 July 2017 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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3 Month Activity Report
(Document 17/1119)
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The Waste and Data Services Manager, Mr
Jarvis presented his report updating the Omarunui Joint Refuse Landfill
Committee on landfill activities for the period ending September 2017
advising that the net surplus from operations as at 30
September 2017 was $549,962 above budget.
The budgeted volume of waste for the 2017/18 year was
75,000 tonnes. In 2016/17 the actual volume of waste received was 84,843
tonnes.
A total of $34,607 was spent on carting
and disposing of leachate due to the wet weather and the would be covered by
the leachate reserve.
The landfill
forest had now been harvested by Pan Pac Forest Products Limited and the logs
had been sold. It was expected that $1,502,000 would be the net profit for the forest.
The current
joint Hastings District Council/Napier City Council Waste Minimisation and
Management Plan (WMMP) was required to be reviewed by 30 June 2018. It was planned to hold a consultation meeting with waste operators
early in the new year in regard to the Waste Minimisation and Management Plan.
A meeting with landfill
users and the Landfill Committee members and staff would be held on 24
November 2017 to inform those waste operators about the WMMP review process,
along with landfill updates.
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Councillor Tapine/Councillor
Dallimore
That the
report of the Waste and Data Services Manager, titled “3 Month Activity
Report” dated 24 November 2017, be received.
CARRIED
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5.
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Omarunui Joint Landfill Annual Report for the year
ending 30 June 2017
(Document 17/1118)
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The Waste and Data Services Manager, Mr Jarvis advised
that the purpose of the report was to update and inform the Committee on the
physical performance aspects of the Omarunui Landfill for the 2016/2017
financial year. The Landfill reported a surplus (before adjustments) of
$3,952,938 for the financial year ended 30 June 2017.
Disposal
costs were 37% below budget. Savings on disposal operations were
generated by efficiencies at the tip face and savings generated by the
integration of operational and development work on Stage 3C of Area D.
The overall tonnage was 27% higher than estimated, with
Napier City 8% above estimate, Hastings District 21% above estimate,
commercial 29% above estimate and special 67% above estimate.
Overall tonnages were 13% higher compared with last
year’s tonnages. Napier City had increased 4%, Hastings District a 12%
increase, commercial a 14% increase and special a 24% increase.
Mr Jarvis advised that
after eight years of declining waste volumes, slight increases were recorded
in the 2013/14, 2014/15 and 2015/16 years. However, the waste volume
for last year (2016/17) totalled 84,843 tonnes and this represented an
increase of 9,486 tonnes (or 12.6%) on the previous year’s total of
75,357 tonnes. The increase could possibly be attributed to increased
economic activity in Hawke’s Bay.
The outcome
of the Joint Waste Management and Minimisation Plan review may or may not
have an impact on the Omarunui Landfill. Mr Jarvis advised that either
way, planning and development work on Area B or C would need to commence in
the near future.
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Councillor
Heaps/Councillor Dallimore
A) That
the report of the Waste and Data Services Manager titled “Omarunui
Joint Landfill Annual Report for the year ending 30 June 2017” dated 24/11/2017
be received.
B) That the
unaudited Omarunui Joint Landfill Financial Statements for the year ended 30
June 2017 and attached as Attachment 1 to the Agenda report (CG-14-27-00018)
be received.
CARRIED
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6.
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Health and Safety Update Report
(Document 17/1117)
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The Health and Safety Advisor, Ms Kuzman
spoke to her report and noted that “Other Incidents”
reported as 7 should only be 3.
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Councillor Tapine/Councillor Nixon
A) That
the report of the Senior Health & Safety Co-ordinator titled “Health
and Safety Update Report” dated 24/11/2017 be
received.
CARRIED
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7.
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Landfill Forest
(Document 17/1116)
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The Waste and Data Services Manager, Mr
Jarvis advised that the purpose of the report was to
obtain approval from the Omarunui Refuse Landfill Joint Committee to replant
the landfill forest in pinus radiata and create a reserve fund for all
associated costs for the replanting of the forest and some of the ongoing
care.
The preferred
option was to replant the forest area in pinus radiata. The replanting
of the site was seen as the most appropriate use of the land and also provided
a positive financial return from land that has limited valuable use. A
replanted forest would take approximately 26 years to mature. Harvest
would therefore likely occur in the year 2044.
The cost of the
replanting would not impact on landfill as funds generated from the recent
harvest could be set aside and establish a landfill forest reserve. A
reserve amount of $120,000 would cover land preparation, replanting and
ongoing care (insurance, valuations, pruning and expert advice) for several
years.
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Councillor Tapine/Councillor Dallimore
A) That
the report of the Waste and Data Services
Manager titled “Landfill
Forest” dated 24/11/2017 be received.
B) That the Omarunui Landfill forest be replanted in pinus radiata at
the appropriate time during the 2018 calendar year.
C) That a Landfill Forest reserve fund of $120,000 be established
within the Omarunui Landfill cost centre to cover the cost of replanting and
future care of the forest. The reserve is to be funded by way of the
profit generated from the sale of the forest.
With the
reasons for this decision being that the objective of the decision will contribute
to meeting the objectives of the Omarunui Joint Landfill Heads of Agreement
which are “To jointly develop and operate generally for the benefit of
the Councils a refuse disposal facility (including any ancillary activities)
in compliance with resource and regulatory consents”.
CARRIED
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8. Additional Business Items
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Councillor
Dallimore/Councillor Tapine
That the Additional Business Item
“Engagement of Tonkin and Taylor for
Landfill Consultancy Services” be addressed as a matter of urgency as the contract for engagement is due to expire.
CARRIED
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9. Extraordinary
Business Items
There were no extraordinary business items.
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10.
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Recommendation to
Exclude the Public from Item 11
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Heaps/Councillor Tapine
THAT the public now be
excluded from the following parts of the meeting, namely;
11. Review
of Disposal Fees
12. Engagement
of Tonkin and Taylor for Landfill Consultancy Services
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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11. Review of Disposal Fees
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Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
To enable
Council to undertake negotiations.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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12. Engagement of Tonkin and Taylor for
Landfill Consultancy Services
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Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
To enable
the Committee to undertake negotiations.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 2.45 pm
Confirmed:
Chairman:
Date:
Hastings District Council