COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Tenders Subcommittee

 

 

 

Meeting Date:

Thursday, 23 November 2017

 


CG-14-17-00116                                                                         1

Minutes of a Meeting of the Tenders Subcommittee held on

23 November 2017 at 9.00am

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

4.         Additional Business Items  1

5.         Extraordinary Business Items  1

6.         Recommendation to Exclude the Public from Item 7  2

 

 


CG-14-17-00116                                                                         1

 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE Tenders Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Thursday, 23 November 2017 AT 9.00am

 

 

Present:                          Councillor Travers (Chair)

Councillors Lyons, Nixon, Redstone and Watkins (Deputy Chair).

Acting Chief Executive (Mr C Cameron); and

Group Manager: Asset Management (Mr C Thew)

 

ALSO Present:              Executive Advisor/Manager: Office of the Chief Executive (Mr M Maguire)

                                               Chief Information Officer (Mr A Smith)

                                               Senior Infrastructure & Automation Administrator (Mr J King)

                                               Procurement Manager (Mrs S O’Toole)

                                               Committee Secretary (Mrs C Hunt)

 

 

1.         Apologies   

 

Councillor Watkins/Councillor Redstone

That an apology for absence from the Chief Executive be accepted.

CARRIED 

 

2.         Conflicts of Interest

 

The Acting Chief Executive, Mr Cameron declared a conflict of interest in the Public Excluded Item – Wide Area Network and Internet Services and would not participate in discussion or decision making of that item.

 

3.         Confirmation of Minutes

 

Councillor Lyons/Councillor Nixon

That the minutes of the Tenders Subcommittee Meeting held Thursday 9 November 2017, including the minutes while the public were excluded, be confirmed as a true and correct record and be adopted.

CARRIED 

 

4.         Additional Business Items

            There were no additional business items.

 

5.         Extraordinary Business Items

            There were no extraordinary business items.

   

  

 

6.

Recommendation to Exclude the Public from Item 7 

 

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

 

It was noted that an additional reason to exclude the public in regard to the legal privilege be included.

 

Mr  Thew/Councillor Redstone

THAT the public now be excluded from the following parts of the meeting, namely;

7.         Wide Area Network and Internet Services

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

 

 

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

 

 

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

 

 

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

 

7.     Wide Area Network and Internet Services

Section 7 (2) (b) (ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

Section 7 (20 (g) – The withholding of the information is necessary to maintain legal professional privilege.

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Pricing provided through the suppliers submission is confidential.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED 

________________________

 

The meeting closed at 9.30am

 

Confirmed:

 

 

 

Chairman:

Date: