Agenda of Landmarks Advisory Group

Hastings District Council

Civic Administration Building

Lyndon Road East, Hastings

Phone: (06) 871 5000

Fax: (06) 871 5100

WWW.hastingsdc.govt.nz

A G E N D A

Landmarks Advisory Group MEETING

Meeting Date:

Monday, 19 March 2018

Time:

3.30pm

Venue:

Landmarks Room

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

Group Members	Chair: Councillor Travers Mayor Hazlehurst Councillors Barber, Dixon, O’Keefe and Redstone Mrs Ruth Vincent (Acting President, Landmarks Trust) 3 Landmarks Trust Executive Members (Quorum=5 including 3 Councillors)
Landmarks Trust Executive Members	Joyce Barry, Barbara Brookfield, John Davidson, Jane Fitzgerald, Kathryn Ingram, Diana McCormack, Robin Middlebrook and Mr Richard Coles
Officer Responsible	Parks and Property Services Manager, Colin Hosford
Secretary	Carolyn Hunt (Extn 5634)

HASTINGS DISTRICT COUNCIL

Landmarks Advisory Group MEETING

Monday, 19 March 2018

VENUE:

Landmarks Room

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

3.30pm

A G E N D A

1. Apologies

At the close of the agenda no apologies had been received.

Leave of Absence had previously been granted to Councillor Redstone

2. Conflict of Interest

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have.

3. Consideration of General Business Items

4. Confirmation of Minutes

Minutes of the Landmarks Advisory Group held Wednesday 6 December 2017.

(Previously circulated)

5. Landmarks Trust Update 5

6. Quarterly Report 7

7. Draft Long Term Plan 2018-28 Consultation Document 13

8. Cape Coast Art and Heritage Trail 21

File Ref: 18/223

REPORT TO: Landmarks Advisory Group

MEETING DATE: Monday 19 March 2018

FROM: Parks and Property Services Manager

Colin Hosford

SUBJECT: Landmarks Trust Update

1.0 INTRODUCTION

1.1 The Landmarks Trust Executive present an update from the Trust’s latest Executive meeting.

1.2 Landmarks Trust Executive Member Joyce Barry will address the Landmarks Advisory Group.

1.3 Key Items:

· City Icons: Several have deteriorated over last months – request an update on what is envisaged for their future and also additions?

· Newsletters: Discuss possibility of a newsletter following each LAG meeting with appropriate articles highlighted - 3- 4 times a year.

· Fountains: The possibility to highlight water fountains as ‘public art’

· Public Art: Our concept of “floating art” to be advanced if possible. We hope to have a Flaxmere Planning Committee contact completed by the 19 March 2018.

2.0 RECOMMENDATION

That the report of the Parks and Property Services Manager titled “Landmarks Trust Update” dated 19 March 2018 be received.

Attachments:

There are no attachments for this report.

File Ref: 18/157

REPORT TO: Landmarks Advisory Group

MEETING DATE: Monday 19 March 2018

FROM: Parks Planning and Development Manager

Rachel Stuart

SUBJECT: Quarterly Report

1.0 SUMMARY

1.1 The purpose of this report is to update the Landmarks Advisory Group on current Council and community projects that have an impact on Landmarks goals. This report is for information and feedback purposes.

2.0 COUNCIL PROJECTS

2017/18 CBD Vibrancy Fund Enhancements

2.1 Work continues on the CBD Vibrancy Fund enhancements.

2.2 40 chairs and 8 tables are now distributed throughout the mall every morning for people to use. So far this initiative has proven popular with office workers and shoppers.

2.3 Two Pin Oak trees have been removed in the Mall, and replaced with circular seating. The tables will be added in the coming weeks. The tree removal has significantly opened up the area to more light and given the mall a more spacious feel.

2.4 Flag Track systems were installed on the Snakelights along Russell Street in December, and have proven popular with the retailers and public. They are currently flying the ‘Heart of Hawkes Bay’ and ‘Hastings Proud’ flag, having replaced the Christmas flags. The continuation of these along Heretaunga Street and Market Street (to replace the existing banner arms) will commence in the coming months.

Heretaunga Street West Pocket Park/Laneway Project

2.5 The Concept Plans for the Pocket Park/Laneway project in the 300 Heretaunga West block are nearing completion, with construction anticipated to commence in mid-May (Attachment 1). The construction period will be four months.

2.6 As reported to the Group in December, Officers have been working with a design team that includes Jacob Scott, Philip Henderson and Jeremy Salmond (Heritage Architect) on the design of this inner city pocket park/laneway.

2.7 It is the intention of Officers to hold a series of Open Days with retailers and other interested parties in the coming months.

Te Mata Park Developments

2.8 Two developments within Te Mata Park are nearing completion. These projects are in accordance with the approved Park Management Plan, with Council is both funding and overseeing the projects on behalf of the Te Mata Park Trust Board. A grant of $380,000 from MBIE Regional Mid-sized Tourism Facilities Grant has also contributed to the project.

2.9 Alexander Construction has completed a two pan accessible toilet at Tauroa Road entrance to Te Mata Park; and another two pan accessible toilet and a picnic shelter at the Main Gate entrance to Te Mata Park on Te Mata Peak Road. Fulton Hogan have completed the carpark and new walkways that connect to the toilets and picnic area.

2.10 The carpark and toilets will be opened for public use on 16 March. New bespoke furniture from FEL Group will be installed as soon as it is delivered.

2.11 Landscape plans for both entrances have been prepared and the planting of over 3000 native plants will complete the project in late March/April.

3.0 OTHER PROJECTS

Havelock North Art Installation

3.1 The MTG Foundation has secured a donation pledge to fund ‘The Garden’ sculpture by Paul Dibble (Attachment 2). Council has given authorisation to have this sculpture installed in Havelock North Town Centre, outside the Information Centre.

3.2 The generous benefactors are the Mills Family Charitable Trust and their Trustees have undertaken to donate the total amount for the sculpture.

3.3 The MTG Foundation hopes for a completion of site works by mid-April so that installation of the sculpture could be programmed for the end of April.

4.0 RECOMMENDATIONS AND REASONS

A) That the report of the Parks Planning and Development Manager titled “Quarterly Report” dated 19/03/2018 be received.

Attachments:

1	Concept Plan West Block Laneway	EXT-10-21-18-85
2	Dibble 'The Garden' Sculpture	EXT-10-21-18-86

File Ref: 18/206

REPORT TO: Landmarks Advisory Group

MEETING DATE: Monday 19 March 2018

FROM: Parks Planning and Development Manager

Rachel Stuart

SUBJECT: Draft Long Term Plan 2018-28 Consultation Document

1.0 SUMMARY

1.1 The purpose of this report is to inform the Landmarks Advisory Group of some of the proposed capital projects included in the Draft Long Term Plan 2018-28 Consultation Document that may be of interest to the Landmarks Trust for submission. This document will be released for consultation on 7 April 2018, with submissions closing on 11 May 2018.

1.2 The purpose of this report is to identify some of the key capital projects that are proposed within this Plan that may be of interest to the Group.

1.3 It is important to note that where artist impressions are included, this is for the purpose of seeking initial feedback on a series of ideas. If the funding for these proposed capital works is approved for inclusion in the Long Term Plan the artist impressions will used to formulate more detailed Concept Plans, for further targeted consultation and refinement.

2.0 CBD ENHANCEMENTS

2.1 The City Centre Strategy was adopted by Council in September 2013 following an extensive public consultation programme.

2.2 The overarching aim of the Strategy is to create a compact, legible, vibrant, fun, and connected people centre. The overarching philosophy being that the creation of the ‘big box’ retail need not be the demise of the CBD. The CBD can offer more than just shopping; it can offer an experience that needs to be recognised and catered for.

2.3 Over the past few months, Officers have been using the key themes within the Strategy to prepare a series of artist impressions for inclusion in the Long Term Plan for consultation purposes. These have been for the first priority areas of the CBD Mall and Heretaunga Street East Blocks.

2.4 The initial ideas were presented to the Group in December for feedback, and further advanced and modified in January 2018.

2.5 These modified plans were adopted by Council at their meeting on 22 February 2018, for inclusion in the Long Term Plan Consultation Document. The updated artist impressions are included in Attachment 1.

2.6 The incorporation of enhanced landscaping and seating areas remain, with new features to include:

· Performance platform retained in current location; with the creation of a new ‘paved seated room’ in front. This will include seated areas around existing trees and the provision of a permanent chess set to provide additional entertainment and leisure activities when the stage is not in use. The existing shaded grassed area behind the stage will be enhanced with the provision of a table tennis area, to provide an expanded recreation space.

· Enhancement of the area adjacent to the clock tower, to create a formal grassed area with children’s structural play feature, and a new pathway to link directly to the southern carpark.

· Enhancement of the 100 Heretaunga Street East Block as the entertainment and outdoor dining experience will be extended to the 200 and 300 East Blocks, to form an ‘East End Entertainment Precinct’ between the railway line and the Opera House. This proposal includes lighting canopies over enhanced outdoor dining areas, enhanced facades and seating areas.

2.7 The Long Term Plan currently includes funding for the CBD Mall and East Blocks in 2018/19 and 2019/20 of the Long Term Plan.

3.0 CIVIC SQUARE REDEVELOPMENT

3.1 Civic Square is a key civic asset in need of reinvigoration and better integration into the CBD. Currently the landscaping is in poor condition, there are too many trees, inadequate facilities and poor access, parking and lighting.

3.2 The key design outcomes of the Draft Concept Plan (Attachment 2) include:

· A vibrant and safe central civic space

· Improved landscaping

· Improved connections to the CBD

· Improved entry at Karamu Road to create a gateway

· Prominence to the Cenotaph

· Improved car parking

· Establishment of a café/hospitality space

· Establishment of multi-use spaces including basketball/playground

· Provision of public toilet

3.3 The Draft Concept Plan has been formulated using feedback from early Civic Square consultation and input from a CPTED assessment (Crime Prevention through Environmental Design). As with the CBD, if the funding for these proposed works is approved for inclusion in the Long Term Plan, further consultation and refinement of the Concept Plan will occur.

3.4 A total of $1.5million is included in the Draft Long Term Plan, spread over a period of four years, starting in year 2018/19.

4.0 CORNWALL PARK PREMIER PLAYGROUND

4.1 The 2008 ‘Coming out to Play’ Strategy identifies that a ‘Premier’ Playground will be created in Cornwall Park when the existing playground is due for renewal.

4.2 A total of $1m in funding is included over two years, in the 2018/19 and 2019/20 Long Term Plan for this new premier playground.

4.3 Cornwall Park is already considered to be Hastings’ premier park, and the upgrade of the playground will be a significant asset.

4.4 Officers envisage that the playground will be extended in its current location, and highlight the Holt Memorial Display House and the historic stone bridges as key themes.

5.0 WINDSOR PARK RESERVE MANAGEMENT PLAN

5.1 As reported to the Group at its December meeting last year, the preparation of the Windsor Park Reserve Management is on hold, pending the preparation of the Splash Planet Master Plan. Consultants were engaged in December 2017, and the Master Plan is due for completion in the coming months.

5.2 Funding is still however included in the Long Term Plan for the redevelopment and enhancement of Windsor Park, including the area occupied by the former Sylvan Road Netball Courts.

6.0 SUMMARY

6.1 All of the above projects, and other proposed capital works are included in the Draft Long Term Plan Consultation Document that is made available to the public for consultation purposes on 7 April 2018. The Group is encouraged to make submissions to support those projects that contribute to the achievement of the Landmarks goals and philosophies.

7.0 RECOMMENDATIONS AND REASONS

A) That the report of the Parks Planning and Development Manager titled “Draft Long Term Plan 2018-28 Consultation Document” dated 19/03/2018 be received.

Attachments:

1	Proposed CBD Artist Impressions	EXT-10-21-18-83
2	Proposed Civic Square Artist Impressions	EXT-10-21-18-84

File Ref: 18/213

REPORT TO: Landmarks Advisory Group

MEETING DATE: Monday 19 March 2018

FROM: Parks Planning and Development Manager

Rachel Stuart

SUBJECT: Cape Coast Art and Heritage Trail

1.0 SUMMARY

1.1 The purpose of this report is to inform the Group of an exciting initiative that has been organised by the Cape Coast community. The report is for information purposes only.

1.2 A presentation will be made to the Group at the meeting by members of the Cape Coast Art and Heritage Trust. The following information has been taken from information prepared by the Trust. An Information Sheet is included in Attachment 1.

2.0 BACKGROUND

2.1 The Cape Coast is the area that encompasses the coastal villages of Haumoana, Te Awanga and Clifton in the Hawkes Bay region. Each village has their own distinct character and are well known for their lively and dynamic communities.

2.2 The Cape Coast has a rich historic heritage dating back centuries to when the Maori first settled here in 1300A.D. At that time Matahiwi Marae was the stronghold of the Rangatira of Hawkes Bay and Te Moananui was undisputed as the leader of Heretaunga Maori for 5 years until he died.
History is a vital part in supporting the Cape Coast project and these coastal communities.

2.3 There’s also a strong tourist attraction along the whole Cape Coast, with locations such as the world famous Cape Kidnapper’s gannet sanctuary and golf course, award winning wineries and businesses, tied with the creative presence the Coasts network of artists and art centres.

3.0 CAPE COAST ARTS & HERITAGE TRAIL

3.1 The Cape Coast Community Plan and Reserve Management Plan identified the need and desire for a culture and heritage trail along the Cape Coast to share and celebrate this culture and history of the community. As a result of this, the ‘Cape Coast Arts & Heritage Trail’ project was created.

3.2 The ‘Cape Coast Arts & Heritage Trust’ has been established by the community to help realise this vision and develop a cohesive Arts & Heritage Trail through a series of curated landscape installations highlighting significant sites located along the Landscapes Trail from Haumoana to Clifton.

3.3 Included are stories of tangata whenua, settlement, ecology, local identities, the wine industry, recreation, the environment and a diverse creative community.

3.4 A series of pou whenua markers, an introductory kiosk, a brochure and website will all complement and promote the trail.

Who is involved?

3.5 The Cape Coast Arts and Heritage Trust, comprising representatives from within the Cape Coast community, has initially been set up for the purpose of implementing this trail. Being the voice for the community for this project, they are taking the lead. In order to maintain the trail and its assets, they will also govern the trail and any changes, alterations or upgrades. The trust is tasked with finding ways to fund and maintain the trail, and they will also be tasked with managing the distribution of funds towards developing the trail.

What are the benefits?

3.6 There are a number of benefits that have been outlined by the Trust throughout the process:

Cultural

· It will promote the Treaty relationship and recognise diversity in our communities

· A sense of connection through early settlers and similar traditional appreciation aspects

Social

· It will foster a cohesive historical resource

· It will act as a framework to engage current and future generations and enable them to be better connected to each other, the land, and their community

· It will be a fun way to travel between the Cape Coast communities and contribute to improved health outcomes

· Greater attraction to the coast for knowledge and understanding

Environmental

· The trail will provide a gateway to understanding the biodiversity of the Cape Coast by highlighting the natural world surrounding it

· People will be encouraged to enjoy the experience through the provision not just of information, but also by developing resting places to enhance the natural scenic reserves

Economic

· The trail will provide a cohesive storyboard for one to follow along its entire journey, as well as highlighting the unique qualities of each individual location

4.0 PROGRAMME OF IMPLEMENTATION

4.1 Following extensive public consultation, the detailed design phase of the project commenced in August 2017 with the creation of a Project Team after the appointment of a contract Project Coordinator in July 2017.

4.2 The Project Team consists of the Trustees, a Project Coordinator, a Graphic Designer, and an Architectural Designer, Planner and Sculptor.

4.3 The Project Team worked on developing three areas: (1) The Trail; (2) The Marker Posts; and (3) Design Brief for Landscape Installations.

4.4 The Trail content and physical locations were finalised in September 2017, which then allowed the design of Marker Posts to commence. The design of the Marker Posts is included in Attachment 2.

4.5 The landscapes installations element of the Trail was determined to consist of sculptures to sit in the vicinity of the Marker Posts which were to have relevance to the stories being depicted at each location.

4.6 A full Design Brief was created, and potential artists identified, with a key factor in their selection being their ties to the Cape Coast Community, as well as their professional expertise. Once selected, each artist was provided with a detailed design brief for a specific location, and commissioned to produce a series of drawings depicting their proposed installation.

4.7 The Draft Site Selection document, including proposed drawings from the selected artists, in included in Attachment 3. This is a draft work in progress document that is yet to be completed and finalised.

Trail Locations

4.8 The start of the Trail at the Black Bridge Car Park (Haumoana side of Tukituki River) will have an angular covered archway entrance/open-sided hut with an open bench style seat and a handrail for cyclists. Site locations include:

· Blackbridge (Introduction to Trail, Map and History of Black Bridge and TukiTuki River

· Estuary Wetlands: Biodiversity and Wildlife

· Haumoana Community Hall Corner:

· Cape Coast Corner: Story of the Cape (Te Matau a Maui) and Captain Cook

· Clifton Road Reserve: Horticulture/Agriculture/Wineries

· Te Awanga Community Hall Domain: Reef and Surf Break

· Summerlee, Clifton Road: Maori Fishing Village

· Clifton Domain: Whaling History, Reserve and Sanctuaries

Project Outline and Funding

4.9 There are six proposed stages to the Trail development:

Stage 1 - Historical Research & Content Framework

Stage 2 - Marker Posts

Stage 3 - Landscape Installations

Stage 4 - Kiosk / Entrance

Stage 5 - Digital Content/Website

Stage 6 – Pou

4.10 The Trust has made significant progress to achieving its fundraising targets, to the extent that it was able to progress with the manufacture of the Marker Posts in early January 2018, with installation programmed for April 2018.

4.11 Project Stages 1 through 4 have been costed and budgeted at $123,600, with Stage 1 completed, Stage 2 commissioned and funded, and initial concept design work underway for Stage 3. Fundraising is currently underway for Stages 3 and 4.

5.0 RECOMMENDATIONS AND REASONS

A) That the report of the Parks Planning and Development Manager titled “Cape Coast Art and Heritage Trail” dated 19/03/2018 be received.

Attachments:

1	Cape Coast Art and Heritage Trail Information Sheet	EXT-10-21-18-87
2	Cape Coast Art and Heritage Trail - Marker Posts	EXT-10-21-18-88
3	Cape Coast Art and Heritage Trail- Proposed Site Sketches	CG-14-13-00034

Hastings District Council

Lyndon Road East, Hastings

Landmarks Advisory Group – Terms of Reference