Minutes of Landmarks Advisory Group

CG-14-13-00035 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Landmarks Advisory Group

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Monday, 19 March 2018 AT 3.30pm

Present: Chair: Councillor Travers

Mayor Hazlehurst

Councillors, Dixon, O’Keefe and Redstone

Mrs Ruth Vincent (President, Landmarks Trust)

Landmarks Trust Executive:, Barbara Brookfield, Richard Coles, John Davidson and Ruth Vincent

IN ATTENDANCE: Parks and Property Services Manager (Mr C Hosford)

Parks Planning & Development Manager (Ms R Stuart)

Projects and Public Space Manager (Mr R Engelke)

Parks Assistant (Mr J Clews)

Secretary (Mrs C Hunt)

AS REQUIRED: Martin Bates, Cape Coast Art and Heritage Trust

ALSO IN ATTENDANCE: Landmarks Trust Executive: Joyce Barry, Diana McCormack and Robin Middlebrook

In accordance with the Council’s Standing Orders 10.4 and 10.5, due to the lack of a quorum at the start of the meeting, initial informal discussion took place in regard to Item 7 from 3.30pm to 3.40pm.

Mayor Hazlehurst joined the meeting at 3.40pm.

Cape Coast Art and Heritage Trail

(Document 18/213)

Mr Bates from the Cape Coast Art and Heritage Trust displayed a powerpoint presentation (CG-14-13-00037) providing an overview of an initiative organised by the Cape Coast Community. A series of pou whenua markers, an introductory kiosk, a brochure and website will complement and promote the trail .

Councillor Dixon/Ms Brookfield

A) That the report of the Parks Planning and Development Manager titled “Cape Coast Art and Heritage Trail” dated 19/03/2018 be received.

CARRIED

1. Apologies

Councillor Dixon/Mayor Hazlehurst

That apologies for absence from Councillors Barber and O’Keefe be accepted.

CARRIED

Leave of Absence had previously been granted to Councillor Redstone.

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes

Ms Brookfield/Councillor Dixon

That the minutes of the Landmarks Advisory Group held Wednesday 6 December 2017 be confirmed as a true and correct record and be adopted.

CARRIED

Landmarks Trust Update

(Document 18/206)

Members of the Landmarks Trust spoke to their report.

Newsletters: The Trust requested that newsletters be written following a Landmarks Advisory Group meeting.

Ms Stuart advised that this already occurs, with the last newsletter distributed following the last December meeting of the Landmarks Advisory Group in 2017. Ms Stuart advised that while the content of the newsletters are a Trust initiative, Council arranges for the design and printing of the newsletter and provision of postage and envelopes. It is the responsibility of the Trust to provide Council officers of the content that it would like in the newsletter.

Fountains – The Trust would like the new laneway to include an artwork. Ms Stuart advised that she would discuss with Megan Gaffaney, the Team Leader Environmental Policy who is the Project Manager of the Laneway Project.

Public Art – The Trust suggested floating art in Flaxmere and wanted to know if there was support. The Trust were happy to support and discuss with council officers.

Ms Stuart advised that there was funding available in the Flaxmere Reserve Management Plan for artworks within Flaxmere Park and this could be discussed with the Flaxmere community.

Mr Hosford advised that initial plans for the Village Green area and Community Centre were being developed but there was only partial funding at this stage.

Ms Stuart recommended that the Trust put together a working party to further develop their concept of the ‘floating art’ similar to the plan that has been followed by the Cape Coast and Art Heritage Group. This should scope out of type of artwork, potential locations, cost estimates and potential funding partners.

Ms Brookfield/Mayor Hazlehurst

That the report of the Parks and Property Services Manager titled “Landmarks Trust Update” dated 19 March 2018 be received.

CARRIED

Quarterly Report

(Document 18/157)

The Parks Planning and Development Manager, Ms Stuart together with the Parks and Services Manager, Mr Hosford spoke to the report and updated the Group on current Council and community projects that have an impact on Landmarks goals.

CBD Vibrancy Enhancement – Work is continuing on the vibrancy projects within the Hastings CBD.

To date, the tables and chairs for the mall area have now been purchased, and are set up each day by the City Assist. The tables and chairs had been in place for 2-3 weeks and have proved popular with the public.

Two of the six Pin Oak trees have been removed in the mall area, with one further to be removed in the coming weeks. These have been replaced with new tables and seating areas, providing more light into the mall area.

Flag Track Systems – Ms Stuart advised that officers were very aware of the Group’s view in regard to the flag track system.

The flags were all about bringing vibrancy into the CBD and currently were flying “Heart of Hawke’s Bay” and “Hastings Proud” flags. The next lot of flag tracks will be installed on the Snakelights in Market Street to replace the existing banner arms on these lights. Ms Stuart advised that the banner arms were removable.

Pocket Park Plan concept plan – Officers were intending to hold a series of open days with retailers and other interested parties on the concept plans for the Laneway Project. It was proposed that construction would commence in mid- May.

Te Mata Peak Development – A soft opening of the toilet and shelter at Te Mata Peak had been undertaken and would be open for public use on 16 March 2018.

The carpark and landscaping have yet to be completed and the formal opening will be held late April 2018.

Havelock North Art Installation – The MTG Foundation secured a donation from the Mills Charitable Trust and bought a sculpture by Paul Dibble, which would be erected outside the Information Centre.

The Group were disappointed that the artwork had been secured for Havelock North as the CBD needed a piece of magnificent artwork.

Councillor Dixon/Mayor Hazlehurst

A) That the report of the Parks Planning and Development Manager titled “Quarterly Report” dated 19/03/2018 be received.

CARRIED

Draft Long Term Plan 2018-28 Consultation Document

(Document 18/206)

The Parks Planning and Development Manager, Ms Stuart advised the Group that the Draft Long Term Plan 2018-28 Consultation Document will be released for consultation on 7 April with submissions closing on 11 May 2018. Ms Stuart identified that the Plan would include a number of capital projects that may be of interest to the Group, in particular:

· CBD Enhancements

· Civic Square Redevelopment

· Cornwall Park Premier Playground

· Windsor Park Reserve Management Plan

The Landmarks Trust were encouraged to make submissions on these projects.

Artists impressions are included in the consultation document of the proposed CBD enhancements, in order to give people an idea of what can be achieved.

The plans while in early concept stage seek to achieve an activated central mall where people can rest, shop and recreate; with the east blocks an area for entertainment and hospitality.

Mr Davidson withdrew from meeting at 4.35pm.

Cornwall Park Premier Playground – This playground would be similar to the Village Green playground in Havelock North. If funding is approved in the Long Term Plan officers will begin process.

Windsor Park Reserve Management Plan – The Master Plan is due for completion in the near future and funding has been included in the Long Term Plan.

Mr Davidson rejoined the meeting at 4.39pm.

John Davidson/Councillor Dixon

A) That the report of the Parks Planning and Development Manager titled “Draft Long Term Plan 2018-28 Consultation Document” dated 19/03/2018 be received.

CARRIED

8. ADDITIONAL BUSINESS ITEMS

There were no additional business items.

9. Extraordinary Business Items

There were no extraordinary business items.

________________________

The meeting closed at 4.50pm

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156