REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Thursday 22
March 2018
FROM: Transportation Operations Engineer
Tim
Bateman
SUBJECT: Temporary
Road Closures - ANZAC Day Services - Hastings, Havelock North and Clive - 25
April 2018
1.0 SUMMARY
1.1 The purpose of this report is to obtain a decision from the
Committee on:
1.2 Club Hastings Incorporated ANZAC Day
Commemorative Services – 25 April 2018, to be held in the following
locations:
Hastings
1. Eastbourne
Street East - Karamu Road to Railway Road - 5:15am until 6:15am
2. Russell
Street South - Heretaunga Street East to Lyndon Road East - 5:15am until
6:15am
Havelock North
3. Middle Road from the bank corner to the
central roundabout – 8:30am until 10:15am
4. Te Aute Road from Porter Drive to the
central roundabout - 8:30am until 10:15am
5. Havelock Road from the motel
entrance (remains open) to the central roundabout - 8:30am until 10:15am
6. Napier Road from Treachers
Lane to the central roundabout - 8:30am until 10:15am
7. Te Mata Road from Columba Way
to the central roundabout - 8:30am until 10:15am
8. Joll Road from the movie
theatre entrance to the central roundabout - 8:30am until 10:15am
9. The central roundabout -
8:30am until 10:15am
Clive
10. Ferry Road from School Road to Old Main
Road – Northern lane of the road only – 9:00am until 10:30am
11. Old Main Road from Ferry Road for a
distance of 35m – 9:00am until 10:30am.
1.3 This
request arises from the need to inform and gain Hastings District Council (‘the
Council’) approval in order to comply with legal process to temporarily
close the above roads.
1.4 The Council is required to give effect to the purpose of local
government as prescribed by Section 10 of the Local Government Act 2002. That
purpose is to meet the current and future needs of communities for good quality
local infrastructure, local public services, and performance of regulatory
functions in a way that is most cost–effective for households and
businesses. Good quality means infrastructure, services and performance that
are efficient and effective and appropriate to present and anticipated future
circumstances.
1.5 The
objective of this decision relevant to the purpose of Local Government is to
allow for the proposed events to take place in a controlled environment with
the temporary road closure provisions providing safety measures for residents
and road users in the particular area while the activity is being undertaken.
1.6 This
report concludes by recommending that, subject to conditions, the above
temporary road closures be approved.
2.0 BACKGROUND
2.1 The
above annual ANZAC Day events (Hastings, Havelock North and Clive) are being
arranged by the Club Hastings Incorporated. Due to this being an
annual event the temporary road closures and organisation of the event are
managed in a consistent way each year.
2.2 This
will be the first instance of these sections of road being temporarily closed
during the 2018 calendar year (apart from Russell Street between Eastbourne
Street and Lyndon Road which is to be closed for a second time this calendar
year).
2.3 The
temporary closure check list (Attachment 1) details the necessary items
that the organisers need to submit as part of their applications for the above
proposed road closures. GIS maps showing the area of the temporary road closure
are also attached – as Attachment 2: (Hastings temporary road
closures) Attachment 3: (Havelock North temporary road closures) and Attachment
4: (Clive temporary road closures)
2.4 At
the time of writing this report officers are not aware of any road works that
will affect or impact the above temporary road closures.
3.0 CURRENT
SITUATION
3.1 The
temporary road closures will be managed in accordance with the New Zealand
Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
3.2 Detailed
Traffic Management Plans are being submitted to the Hastings District Council
and the plans will be approved for implementation subject to the temporary road
closure application being approved. The Traffic Management (TM) provider will
be Downer who have undertaken the implementation of all TM for this event on
previous years.
4.0 OPTIONS
4.1 Option
A: Approve the temporary road closures detailed above.
4.2 Option
B: Do not approve the temporary road closures detailed above.
4.3 Option
C: Approve only the temporary road closures in either Hastings or in
Havelock North or in Clive (ANZAC Day Services).
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 The
organisers of the above event have been in contact with affected parties /
residents and there are no issues in Hastings or Havelock North regarding the
above temporary road closures.
5.2 The original application received from Clubs Hastings was
to close Ferry Road in Clive. Following the initial resident visiting process,
objections were received.
5.3 The advertisement for all sites including Ferry Road was
included in the Hawke’s Bay Today on Saturday 17th February.
Since the original advertisement and following on from objections during the
initial consultation, further discussions have been undertaken with the
organiser where a compromise has been agreed.
5.4 Subsequently from these discussions it has been agreed to
only close the northern lane of Ferry Road from School Road to Old Main Road,
thus maintaining traffic flow in and out of Ferry Road. (Ferry Road at this
point is wide enough to maintain access in and out).
5.5 It will however be necessary to close a short section of
Old Main Road (35m) to cater for the crowd. This is now an addition to the road
closure report and after the original public notification, but is considered
essential in order to maintain safety for those attending the service.
5.6 Although there is now no time to officially publicise the
proposed closure of the short section of Old Main Road (as per 5.5 above), the
organiser has carried out further resident visiting on Old Main Road, obtaining
signatures with no objections being received.
5.7 With a crowd present in the immediate area, should
emergency access be necessary, there is a service lane link between Ferry Road
and Old Main Road that serves Clive Cottage Veterinary Clinic. Contact has been
made with the owners, with no objections being received.
5.8 Downer who are the Traffic Management provider for all
services (Hastings, Clive and Havelock North) have met with Council at the
Clive site and are happy that the closure arrangements as described above are
achievable and practical to ensure the safety of all road users and those
attending the service.
5.9 Due
to the nature of the ANZAC Day services whereby only walkers will be using the
closed sections of road no road bond is required.
5.10 The
temporary road closures for the ANZAC Day Services have been posted on the
Council website and formal public notification was published in the
Hawke’s Bay Today newspaper on Saturday, 17 February 2018.
5.11 The
closing date for submissions was 4:00pm, Monday, 2 March 2018. No submissions
were received for the Hastings or the Havelock North closures.
5.12 If
the ANZAC Day Services temporary road closures are approved, final formal
notification will be published in the Hawke’s Bay Today newspaper on
Saturday, 24 March 2018.
The average daily
traffic count for the affected roads in Hastings and Havelock North is shown in
the table below:
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Hastings:
|
|
Eastbourne Street
East - Karamu Road to Russell
Street South – 5,669 vehicles per day.
|
|
Russell Street
South - Eastbourne Street
East to Lyndon Road East – 345 vehicles per day.
|
|
|
|
Clive:
|
|
Ferry Road - from School Road to Old Main Road – Northern half
of the road only – 1,200 vehicles per day.
|
|
Old Main Road – from Ferry Road for a distance of 35m - 50 vehicles per
day.
|
|
|
Havelock North:
|
|
Te Mata Road - Porter Drive to the central roundabout
– 4600 vehicles per day.
|
|
Joll Road - from the service lane (remains open) to the
central roundabout – 3429 vehicles per day.
|
|
Middle Road - from the bank corner to the central
roundabout – 5000 vehicles per day.
|
|
Te Aute Road – Porter Drive to the central
roundabout – 688 vehicles per day
|
|
Havelock Road – from the motel entrance (remains
open) to the central roundabout – 5000 per day
|
|
Napier Road – Porter Drive to the central
roundabout – 6474 vehicles per day
|
|
The central
roundabout – not
recorded.
|
5.13 As
per the requirements of Schedule 10, Clause 11, Emergency Services including
Police, St John Ambulance, Ministry of Transport (MoT), New Zealand Transport
Agency (NZTA) and the Fire Service have been informed and will be allowed
emergency access at all times during the temporary road closures. Council has
not received any submissions from either MoT, NZTA or the NZ Police.
6.0 HEALTH
AND SAFETY
6.1 As
per the requirements of the Health and Safety at Work Act 2015, the applicant
is required to include a Health and Safety Plan with their temporary road
closure application. Additionally, conditions drawing the applicant’s
attention to their obligations have been provided in the
recommendations.
7.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
7.1 The
above temporary road closure will be undertaken in accordance with The Local
Government Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11. The council may, subject to such conditions as it thinks
fit (including the imposition of a reasonable bond), and after consultation
with the Police and the Ministry of Transport, close any road or part of a road
to all traffic or any specified type of traffic (including pedestrian
traffic).”
“(e) For a period or periods not exceeding in the
aggregate 31 days in any year for any exhibition, fair, show, market, concert,
film-making, race or other sporting event, or public function:
Provided that no
road may be closed for any purpose specified in paragraph (e) of this clause if
that closure would, in the opinion of the council, be likely to impede traffic
unreasonably.”
8.0 PREFERRED
OPTION/S AND REASONS
8.1 Option
A is the preferred option. It recommends the Committee approve the
temporary road closures detailed above, subject to conditions that will ensure
public safety is maintained.
8.2 Given
that there are no submissions opposing the closures for the Hastings and the
Havelock North services and the objections for the Clive service have been
mitigated and that subject to the recommended conditions the activity can
proceed and be undertaken in a safe and controlled environment, the risks
associated with this closure can then be minimised and safely managed to
Council’s satisfaction.
|
9.0 RECOMMENDATIONS AND
REASONS
A) That
the report of the Transportation Operations Engineer titled “Temporary
Road Closures - ANZAC Day Services - Hastings, Havelock North and Clive - 25
April 2018” dated 22/03/2018 be received.
B) That,
there being no submissions received, the Council approve the temporary road
closures for the ANZAC Day commemorative services in Hastings, Clive and
Havelock North:
Hastings
1. Eastbourne
Street East - Karamu Road to Railway Road - 5:15am until 6:15am
2. Russell
Street South - Heretaunga Street East to Lyndon Road East - 5:15am until
6:15am
Clive
3. Ferry Road - from School Road to Old Main
Road – Northern half of the road only – 9:00am until 10:30am
4. Old
Main Road – from Ferry Road for a distance of 35m - 9:00am until
10:30am
Havelock
North
5. Middle
Road from the bank corner to the central roundabout - 8:30am until 10:15am
6. Te Aute Road from Porter Drive to the central
roundabout - 8:30am until 10:15am
7. Havelock
Road from the motel entrance (remains open) to the central roundabout -
8:30am until 10:15am
8. Napier
Road from Treachers Lane to the central roundabout - 8:30am until 10:15am
9. Te
Mata Road from Columba Way to the central roundabout - 8:30am until 10:15am
10. Joll Road from
the movie theatre entrance to the central roundabout – 8:30am until
10:15am
11. The central
roundabout - 8:30am until 10:15am.
C) The
Council approve the above temporary road closure subject to the following
conditions to be complied with to the satisfaction of the Group Manager:
Asset Management:
1. This
event is conducted in accordance with the New Zealand Transport Agency Code
of Practice Temporary Traffic Management (CoPTTM).
2. The
Traffic Management Plan including provision for appropriate signage are
approved by the Traffic Management Coordinator acting under delegated
authority.
3. The
Traffic Management Plan must be complied with including any specific conditions.
4. A copy
of the relevant liability insurance policy is received.
5. That
the cost of all advertising is met by the event organisers.
6. Emergency
Services are contacted regarding the holding of this events with details of
the dates, locations and time frames.
7. As per
the Traffic Management Plan provisions - all emergency services will be
accommodated and access provided through the site as required.
8. The
applicant is responsible under the Health and Safety at Work Act 2015 for all
health and safety risks associated with this activity and must take
reasonably practicable steps to ensure the safety of all persons during this
temporary road closure.
9. The
applicant has in place at all times, appropriate Health and Safety measures
(to prevent harm to any persons), including (but not limited to) any measures
provided for in the submitted Health and Safety Plan including any conditions
attached.
With the reasons for this decision
being that the objective of the decision will contribute to the good quality
local infrastructure by:
i) That
the use of the above listed street/roads for these short periods of time will
not unreasonably impede traffic.
ii) Allowing
the above temporary road closures the organiser can undertake their event in
a safe and controlled environment with all risks minimised and managed.
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Attachments:
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1
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ANZAC Day Services - Checklist
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TR-8-18-9336
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|
|
2
|
ANZAC Day Service 25 April 2018 - Hastings Site Plan
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TR-8-18-9337
|
|
|
3
|
ANZAC Day Service 25 April 2018 - Havelock North
Site Plan
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TR-8-18-9338
|
|
|
4
|
ANZAC Day Service 25 April 2018 - Clive Site Plan
|
TR-8-18-9339
|
|
REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Thursday 22
March 2018
FROM: Transportation Operations Engineer
Tim
Bateman
SUBJECT: Temporary
Road Closures - Hawke's Bay Car Club - Mangaroa Road - 8 April 2018
1.0 SUMMARY
1.1 The
purpose of this report is to obtain a decision from the Committee for the
temporary road closures requested by:
The Hawke’s
Bay Car Club:
1.2 Mangaroa
Road between Ru Collin Road and Maraekakaho
Road. The road closure will be between 9:00am and 5:00pm, Sunday, 8 April
2018. The purpose of this road closure is to hold a motorsport event.
1.3 These
requests arise from the need to inform and gain Hastings District Council
(‘the Council’) approval in order to comply with the legal process
to temporarily close the above roads.
1.4 The Council is required to give effect to the purpose of local
government as prescribed by Section 10 of the Local Government Act 2002. That
purpose is to meet the current and future needs of communities for good quality
local infrastructure, local public services, and performance of regulatory
functions in a way that is most cost–effective for households and
businesses. Good quality means infrastructure, services and performance that
are efficient and effective and appropriate to present and anticipated future
circumstances.
1.5 The
objective of this decision relevant to the purpose of Local Government is to
provide for good quality local public services by allowing the proposed events
to take place in a controlled environment with the temporary road closure
provisions providing safety measures for residents and road users in the
particular areas while the activities are being undertaken.
1.6 This
report concludes by recommending the above temporary road closures be approved,
subject to conditions.
2.0 BACKGROUND
2.1 The
above events are being undertaken by the following organisation:
2.2 The
HBCC - Mangaroa Road between Ru Collin Road and
Maraekakaho Road. This will be the first temporary
closure of this road during the 2018 calendar year. Mangaroa Road has been chosen specifically for its suitability for holding this
particular event.
2.3 The temporary road closure checklist (Attachment 1) details
the necessary items that the organisers need to submit as part of their
application for the above proposed road closures. GIS maps showing the area of
the temporary road closures is also attached – see Attachment 2: Mangaroa Road.
2.4 At
the time of writing this report there were not any planned road works that will
affect or impact the above temporary road closures.
3.0 CURRENT
SITUATION
3.1 The
temporary road closures will be managed in accordance with the New Zealand
Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
3.2 Detailed
Traffic Management Plans are to be submitted to the Hastings District Council
and the Plans will be approved for implementation, subject to the temporary
road closure applications being approved.
4.0 OPTIONS
4.1 Option
A: Approve the temporary road closures detailed above.
4.2 Option
B: Do not approve the temporary road closures detailed above.
4.3 Option
C: Approve only one of the two temporary road closures detailed above.
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 The
organisers of the above events has been in contact with affected
parties/residents. They advise that no issues have been raised regarding the
above temporary road closures.
5.2 The
temporary road closure of Mangaroa Road has been posted on the Council website
and formal public notification was published in the Hawke’s Bay today
newspaper on: Saturday, 10 March 2018.
5.3 The
closing date for submissions was 4:00pm, Saturday, 17 March 2018. No submissions have been received at the time of writing this report.
5.4 If
the road closure is approved, final formal public notification will be
published in the Hawke’s Bay Today newspaper on Saturday, 24 March 2018.
5.5 The
average daily traffic count for Mangaroa Road is: 800 vehicles per day.
5.6 The
HBCC has been advised to contact the Cemetery Manager regarding the cemetery
located in Mangaroa Road to ensure that there are no concerns in relation to
the proposed temporary road closure. An alternative access to the cemetery is
available via SH50A.
5.7 The
HBCC is also being advised to make contact with Mangaroa Prison to ensure staff
and visitors are aware of the temporary road closure and know to take an
alternative route to access the prison.
5.8 As
per the requirements of schedule 10, section 11 of the Local Government Act,
Emergency Services including NZ Police, St John Ambulance, Ministry of
Transport (MoT), New Zealand Transport Agency (NZTA) and the Fire Service have
been informed and will be allowed emergency access at all times during the
temporary road closures. Council has not received any submissions from MoT,
NZTA or the NZ Police.
6.0 HEALTH
AND SAFETY
6.1 As
per the requirements of the Health and Safety at Work Act 2015, the applicant
is required to include a Health and Safety Plan with their temporary road closure
application. Additionally, conditions drawing the applicant’s attention
to their obligations have been provided in the recommendations.
7.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
7.1 The
above temporary road closure will be undertaken in accordance with The Local
Government Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11. The council may, subject to such conditions as it thinks
fit (including the imposition of a reasonable bond), and after consultation
with the Police and the Ministry of Transport, close any road or part of a road
to all traffic or any specified type of traffic (including pedestrian
traffic).”
“(e) For a period or periods not exceeding in the
aggregate 31 days in any year for any exhibition, fair, show, market, concert,
film-making, race or other sporting event, or public function:
Provided that no
road may be closed for any purpose specified in paragraph (e) of this clause if
that closure would, in the opinion of the council, be likely to impede traffic
unreasonably.”
8.0 PREFERRED
OPTION/S AND REASONS
8.1 Option
A is the preferred option. It recommends the Committee approve the
temporary road closures detailed above, subject to conditions that will ensure
public safety is maintained.
8.2 Given
that there are no submissions in opposition to the closures and that subject to
the recommended conditions the activity can proceed and be undertaken in a safe
and controlled environment, the risks associated with this closure can then be
minimised and safely managed to Council’s satisfaction.
|
9.0 RECOMMENDATIONS
AND REASONS
A) That
the report of the Transportation Operations Engineer titled “Temporary
Road Closures - Hawke's Bay Car Club - Mangaroa Road - 8 April 2018”
dated 22/03/2018 be received.
B) That,
there being no submissions received, the Council approve the temporary road
closure of Mangaroa Road between Ru Collin
Road and Maraekakaho Road. The road closure will be between 9:00am and
5:00pm, Sunday, 8 April 2018.
C) The
Council approve the above temporary road closures subject to the following
conditions to be complied with to the satisfaction of the Group Manager:
Asset Management:
1. These
events are conducted in accordance with the New Zealand Transport Agency Code
of Practice Temporary Traffic Management (CoPTTM).
2. The
Traffic Management Plans including provision for appropriate signage are
approved by the Traffic Management Coordinator acting under delegated
authority.
3. The
Traffic Management Plans must be complied with including any specific
conditions.
4. Copies
of the relevant liability insurance policies are received.
5. That
the cost of all advertising is met by the event organisers.
6. Emergency
Services are contacted regarding the holding of these events with details of
the dates, locations and time frames.
7. As per
the Traffic Management Plan provisions - all emergency services will be
accommodated and access provided through the sites as required.
8. The
applicant is responsible under the Health and Safety at Work Act 2015 for all
health and safety risks associated with these activities and must take
reasonably practicable steps to ensure the safety of all persons during these
temporary road closures.
9. The
applicant has in place at all times, appropriate Health and Safety measures
(to prevent harm to any persons), including (but not limited to) any measures
provided for in the submitted Health and Safety Plans including any
conditions attached.
10. These
Hawke’s Bay Car Club events shall be conducted in accordance with the
requirements of the Motorsport New Zealand Motor Sport Manual, National
Sporting Code and Appendices.
With the reasons for this decision
being that the objective of the decision will contribute to the good quality
local infrastructure by:
i) That
the use of the above listed street/roads for these short periods of time will
not unreasonably impede traffic.
ii) Allowing
the above temporary road closures the organiser can undertake their event in
a safe and controlled environment with all risks minimised and managed.
|
Attachments:
|
1
|
Hawke's Bay Car Club Mangaroa Road 8 April 2018 -
Checklist
|
TR-8-18-9344
|
|
|
2
|
Hawke's Bay Car Club Mangaroa Road 8 April 2018 -
Site Plan
|
TR-8-18-9345
|
|
Hastings District
Council
