Agenda of Works and Services Committee Meeting

Works and Services Committee

Fields of Activity

The development of operational policy and the oversight of operations in the area of infrastructure works, tenders, procurement, including (but not limited to) the following activities:

· Three-Waters Infrastructure (Water, Wastewater, Stormwater)

· Property ownership, management, renewals, upgrades and developments

· CBD upgrades physical works

· Roading and transport operations (including Capital infrastructure development for bridges, roads and footpaths including cycleways)

· Solid waste operations (including refuse and recycling disposal and recycled materials)

· Water, wastewater and stormwater (including public drainage and watercourses)

· Infrastructure service provision

· Emergency Management

· Tenders

· Transport Strategy (including, public transport, cycling, cars, walking and other modes)

· Overview of the implementation of major projects including:-

- Model Communities Project

- Havelock North Streams

· And other projects as delegated by Council from time to time

Membership

Chairman appointed by the Council

Deputy Chairman appointed by the Council

The Mayor

All Councillors

Quorum – 8 members

DELEGATED POWERS

General Delegations

1. Authority to exercise all of Council powers, functions and authorities (except where delegation is prohibited by law or the matter is delegated to another committee) in relation to all matters detailed in the Fields of Activity.

2. Authority to re-allocate funding already approved by the Council as part of the Long Term Plan/Annual Plan process, for matters within the Fields of Activity provided that the re-allocation of funds does not increase the overall amount of money committed to the Fields of Activity in the Long Term Plan/Annual Plan.

3. Responsibility to develop policies, and provide financial oversight, for matters within the Fields of Activity to provide assurance that funds are managed efficiently, effectively and with due regard to risk.

4. Responsibility to monitor Long Term Plan/Annual Plan implementation within the Fields of Activity set out above.

Public Drainage and Watercourses

5 Authority to exercise the functions, duties and powers of the Council under Sections 446, 447, 451, 461, 467, and 468 of the Local Government Act 1974 (Sewerage and Storm Water Drainage).

6. Authority to exercise the functions, duties and powers of the Council under Part 29 (Land Drainage and Rivers Clearance) and Part 29A (Divestment of Land drainage schemes and water race schemes) of the Local Government Act 1974.

7. Authority to hear and determine submissions concerning the Council’s requirements for owners of private land to do works associated with private drains (Section 459 Local Government Act 1974).

8. Authority to hear and determine objections to the construction, by Council, of a private drain (Section 460 Local Government Act 1974).

9. Authority to make declarations of private drains to be public drains (Section 462 Local Government Act 1974).

10. Authority to exercise the functions, duties and powers of the Council under Sections 195 and 196 of the Local Government Act 2002 (Discharge of sewage and trade wastes).

Water Supply

11. Authority to exercise the functions, duties and powers of the Council under Subpart 1 (assessments of water and sanitary services) and Subpart 2 (obligations and restrictions relating to provision of water services) of Part 7 of the Local Government Act 2002.

Waste Management

12. Authority to exercise the functions, duties and powers of the Council in relation to waste management, including power to adopt waste management and waste minimisation plans under the Waste Minimisation Act 2008.

Roading

13. Authority to exercise all of the Council’s powers under the Local Government Act 1974 the Transport Act 1962, the Land Transport Act 1998 and the Land Transport Management Act 2003 in relation to roads.

14. Authority to approve policy guidelines for the initial naming of roads, and for the alteration of the name of any road, within the District.

15. Authority to recommend to the Council, after consultation with the Hastings District Rural Community Board (where appropriate), that the name of a road or part of a road be changed.

16. Authority to exercise the functions, duties and powers of construction, maintenance and control of roads delegated to the Council under Sections 62 and 63 of the Government Roading Powers Act 1989.

17. Power to resolve that land held as a road reserve be dedicated as road (Section 111 Reserves Act 1977).

Bylaws

18. Authority to monitor any Council bylaws relating to matters within the Fields of Activity and to recommend any amendments or additions to those bylaws to the Planning and Regulatory Committee for review and consideration.

File Ref: 17/1361

REPORT TO: Works and Services Committee

MEETING DATE: Tuesday 13 March 2018

FROM: Acting Traffic Engineer

Kathryn O'Reilly

SUBJECT: Proposed Bus Stop locations on Dundee Drive

1.0 SUMMARY

1.1 The purpose of this report is to obtain a decision from the Committee on the location of bus stops on Dundee Drive and Wilson Road in Flaxmere.

1.2 The operation of public transport services is a regional council responsibility, however, only the territorial council can approve the necessary infrastructure, typically new bus stops.

1.3 HBRC’s vision for public transport is: “To deliver a public transport system that is safe, increasingly used, integrated with other modes, and contributes to the economic, social, and environmental well-being of the people of Hawke’s Bay”.

1.4 The request for additional bus stops originated from the Hawkes Bay Regional Council (HBRC). HBRC has had multiple requests from the public (and from bus drivers themselves) to include the area south of Wilson Road in its services. Accordingly the regional council is proposing to extend Route 20 to into this area with three new stops in Dundee Drive and one more in Wilson Road.

1.5 Council is obliged to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002, namely, “to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses”. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.6 The objective of this report is to obtain approval to install three new bus stops on Dundee Road and one on Wilson Road to provide improved public transport for the Flaxmere community.

1.7 This report recommends that these four new bus stops should be installed at the positions indicated on the map attached as Appendix 1.

2.0 BACKGROUND

2.1 Hawkes Bay Regional Council has had multiple requests from the public, and from bus drivers, to extend Route 20 to include the Dundee Drive area in Flaxmere which is currently not covered by any public transport.

2.2 The extension of this service will improve the existing service by making public transport more readily available to a larger number of Flaxmere residents.

3.0 CURRENT SITUATION

3.1 The current bus service passes through Wilson Road then up Peterhead Ave. The closest bus stop for residents south of Wilson Road is up to 800m away from their homes.

3.2 As stated, feedback from the community (to HBRC) indicates there is a desire for the bus route to be extended into Dundee Drive.

3.3 The criteria used to select bus stop sites include, but are not limited to, placing them at approximately 400 metre intervals (which equates to around five minutes walking time) and close to side roads so that larger numbers of people are within these generally accepted walking distances.

3.4 HBRC is waiting on the outcome of the decision regarding the location of new bus stops. The route will not be extended unless an adequate number bus stops can be secured and, as stated in the summary above, establishing new bus stops is Hastings District Council’s responsibility.

4.0 OPTIONS

4.1 Option 1 – This is the “do nothing” option i.e. to not extend Route 20 in the Dundee Drive area. This means that the opportunity to provide a higher standard of public transport to the Flaxmere community, as requested by the community, will be foregone.

4.2 Option 2 – Approve the extension of Route 20 and install new bus stops at 17, 69 and 117 Dundee Drive and at 102 Wilson Road. This will provide the Flaxmere community with the improved public transport service it has been asking for.

5.0 SIGNIFICANCE AND ENGAGEMENT

5.1 Consultation has been carried out with the property owners in the vicinity of the proposed bus stops. A letter outlining HBRC’s aim to extend the existing bus route to include Dundee Drive was delivered to all residences and, where possible, the occupants were spoken to.

5.2 The letter outlined why the bus stop locations were selected, and advised that spacing, street lighting and safety were the key issues.

5.3 The feedback received was a resounding “not in front of my property”. Reasons provided included the loss of parking on property frontages, loss of area for children to play, people “lingering’ while waiting for the bus, the need for hardstand areas at the new bus stops, and the potential for increased littering.

5.4 In terms of the criteria mentioned in 3.3 above the distances between the bus stops are shown in red at Appendix 1. The intermediate stop at 102 Wilson Road is seen as necessary to replace the redundant stop at 69 Wilson Road and to better serve the residents of the Portsmouth, Sunderland and Scarborough Roads area who also live some distance from public transport routes.

6.0 ASSESSMENT OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)

Option 1

6.1 Option 1, the do nothing option, has no financial impact, however, socially, the Councils (HBRC and HDC) would be providing a lower level of service for the community than that which the community has been requesting.

Option 2

6.2 Option 2, the extension of Route 20 into the Dundee Drive area, will provide improved community connections for residents in the Dundee Drive area.

6.3 The extension of the bus route will support the “Go Well Travel Plan’ being promoted by the Hawkes Bay District Health Board.

6.4 The cost of Option 2 is approximately $2,000.00, mainly to cover signage and road marking.

6.5 Concerns around the litter and hardstand areas can be addressed if or when they become issues.

7.0 PREFERRED OPTION/S AND REASONS

7.1 Selecting Option 2 would provide the best outcome for the whole community.

7.2 The concerns around litter and lack of hardstand areas can be addressed if and when these needs arise.

8.0 RECOMMENDATIONS AND REASONS

A) That the report of the Acting Traffic Engineer titled “Proposed Bus Stop locations on Dundee Drive” dated 13/03/2018 be received.

B) That the Council resolve pursuant to Clause 5.3.1 (a) (ii) of Chapter 5 (Parking and Traffic) of the Hastings District Consolidated Bylaw 2016, to approve the implementation of Option 2, the installation of new bus stops at 17, 69 and 117 Dundee Road and 102 Wilson Road, Flaxmere and to remove the existing bus stop at 69 Wilson Road, Flaxmere.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for local public services in a way that is most cost-effective for households and business by:

i) By providing for public transport services in an area that is currently poorly served by the bus network.

Attachments:

Dundee Drive Bus Stop Locations

TR-8-18-9324

File Ref: 17/1090

REPORT TO: Works and Services Committee

MEETING DATE: Tuesday 13 March 2018

FROM: Group Manager: Asset Management

Craig Thew

SUBJECT: Asset Management Group Project and Activities Update as at February 2018

1.0 SUMMARY

1.1 The purpose of this report is to update the Committee on progress with projects managed by the Asset Management Group and other activities, as well as strategies the Group has been working on during the 2017/2018 financial year. Financial details are reported as part of the separate quarterly financial report to the Finance and Monitoring Committee ultimately in the Annual Report.

1.2 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.3 This report concludes by recommending that the report of the Group Manager, Asset Management be received.

2.0 UPDATE ON KEY PROJECTS

2.1 A Schedule of Contracts let is attached as Attachment 1 and Attachment 2.

2.2 The Asset Management Projects Status Report is attached as Attachment 3.

2.3 A more detailed record of Major Projects that are being delivered across Council is included in a separate report that forms part of this Committee’s agenda.

3.0 WASTE AND DATA

Objective 1 – A Community that Wastes Less:

3.1 Draft Joint Waste Management and Minimisation Plan adopted by both Hastings District and Napier City Councils prior to Christmas was released for public consultation on Monday 19 February and closes 23 March 2018. Hearings will be held on Thursday 12 April 2018 with the Joint Waste Futures Committee. The consultation phase is underway with good submission numbers being received.

3.2 Maraekakaho recycling depot (3 x green bins) is now operational.

3.3 Henderson Rd refuse transfer station recycling depot walkway; construction work has been tendered and awarded, once this is completed eight green bins will be installed. This is programmed for late March 2018. This work will enable the replacement of various external contractor supplied bins that are currently used. This will help to streamline recycling services across Hastings.

Health and Safety

3.4 No serious harm incidents were reported. Two minor incidents occurred at the Henderson Rd Refuse Transfer Station and the Martin Place recycling depot. These have been followed up and further controls implemented.

3.5 Recently two incidents of asbestos dumping at the Henderson Rd refuse transfer station have occurred. This was dealt with very professionally by the staff and specialist asbestos removal contractors were used to confirm identification and remove the waste.

Quality/Compliance Measures and Improvements

3.6 Aim to meet all consent conditions associated with HDC waste disposal sites. HBRC have completed audits of Omarunui as well as the closed landfills at Blackbridge and Roys Hill.

Operating Performance

3.7 Omarunui Landfill: Revenue (excluding levy and ETS) at the landfill as at 31^st Dec 2017 was $868,708 more than expected (against budget) due to final revenue for forest harvest that was unbudgeted in 2017/18 ($439,046). In financial terms the overall net surplus from operations of $2,563,560 is $966,008 favourable to budget.

3.8 Refuse Transfer Station revenue is $8,043 above budget. Operational savings at Henderson Road are $102,184 ahead of budget. Therefore the overall surplus is currently $110,227 year to date.

3.9 Value for Money Recent benchmarking work was completed during the review of landfill charges for the Omarunui Landfill for the 2018/19 year. The information shows that the landfill remains cost competitive to these publically available rates:

Omarunui (proposed rate)	$110.40
Taupo	$120.00
Malborough	$115.50
Wellington	$121.80
Silverstream	$120.00
New Plymouth	$122.10
Central Hawke’s Bay	$147.00
Rotorua	$153.00
Wairoa	$185.00

(Prices include the Waste Levy, ETS and GST are correct as at November 2017)

Regional and National Issues

3.10 Waste Minimisation: Significant risks have been created by China’s decision to stop importing recycled plastic and some paper/cardboard. Local contractors have not faced any significant issues in selling plastics yet, however they are signalling that they are likely to have problems shortly. Staff are not aware of any contractors storing material because they are unable to sell and ship recyclable materials off shore.

3.11 Waste Levy Funds: All data returns have been submitted to the Ministry for the Environment and payments received to date, totalling $223,453.85, for this financial year. Annual Waste Levy Expenditure report submitted to the Ministry for the Environment, 8 January 2018.

4.0 WATER – WASTEWATER SERVICES

Objective 1 – Healthy Drinking Water and Sanitary Services

4.1 The water operations team is continuing to enhance our drinking water operations and there are a number of operational improvements underway.

4.2 This includes the installation of online chlorine analysers across the urban network to continuously monitor chlorine levels and provide an early warning of variances in the dosing systems.

4.3 All water supply reservoirs have been inspected using CCTV submersible robots along with external visual inspections to identify any structural defects. Reports are being completed to collate this information along with recommendations and work priorities.

4.4 The Infrastructure Data (ID) management systems is under further development to include our drinking water compliance data and as a management system, to ensure that we are meeting our resource consent conditions. ID currently manages the inspection and reporting on all activities in the production, monitoring and maintenance of our treatment plants.

4.5 Reticulation leaks and faults are being managed via the Citycare maintenance contract. We continue to monitor both response and performance to ensure that we are keeping on top of the current workload. Regular audits are being undertaken to ensure that the standard of care is being applied across our networks and that work completion and reinstatement is being proactively managed.

4.6 Wastewater reticulation continue to operate well with routine operations and maintenance activities being undertaken by City Care. There have been no major issues over the last quarter.

4.7 The following works are underway at the Wastewater treatment plant:

· Improvements to the milliscreen dewatering equipment is underway with the installation of a new Nogerath dewatering unit.

· The domestic screen replacement with a Centre-Flo band screen is underway.

· The PLC control system upgrade is underway.

4.8 There have been no significant issues related to the performance of the stormwater network in the previous quarter. Higher than average rainfall was experienced in October, which resulted in an increased number of callouts, mainly related to blocked property connections and blocked sumps.

Objective 2 – Sustainable Use of Land and Water Resources

4.9 The wastewater plant is operating effectively within its consent conditions.

4.10 Routine quarterly sampling has been undertaken.

4.11 In accordance with our resource consent for water extraction Council implemented the level 2 water restrictions across the district when the trigger streams dropped below the required limits. The effectiveness of the community’s response to the restriction can be tracked on the water use monitor charts that are publically accessible on Councils website. With the exception of Waimarama there was a reduction in use across the supplies

4.12 Stormwater low impact design features are being incorporated into the layout of new residential developments – Iona Rd/Middle Rd and Howard St.

Objective 3 – Infrastructure Supporting Economic Growth

4.13 The following growth projects are underway:

· Lyndhurst Stage 2 - construction of bulk water services is due for completion in March. Design of the internal services is also underway to support current development proposals

4.14 Growth planning continues on:

· Iona/Middle Road

· Brookvale Road

· Howard Street

Objective 4 – Resilience to Hazards and Shocks

4.15 Hazard and resilience planning is ongoing as part of capital works design considerations for all 3-waters.

4.16 The Risk Management Section of the Asset Management Plan has recently been revised and updated.

4.17 Emergency response / Hazard Sheets have recently been enhanced and posted at key locations at the Wastewater treatment Plant.

4.18 The potential effect of lateral spread and liquefaction are being assessed and mitigation provided where practical in the design of new infrastructure.

Objective 5 – Serviced Land for Industrial Development

4.19 The following industrial development projects are underway:

· Omahu Industrial Zone Extension – construction of bulk water services to support current developments.

4.20 The main Irongate industrial area works has recently been completed.

Health and Safety

4.21 Monthly H&S meetings are held at the Waste Water Treatment Plant (WWTP) and toolbox meetings for part of daily activities at the plant.

4.22 There have been no major H&S incidents during the last quarter.

4.23 H&S assessments recently undertaken include:

· Noise level assessment

· Hydrogen sulphide levels assessment

· Biological hazard assessment related to Screen cleaning

· Equipment and tool assessment

· Lock Out tag out assessment

· Confined spaces assessment

Risks

4.24 Risk and hazard Plans are developed and implemented as part of all construction projects.

4.25 No new major risks or hazards have been identified in the last quarter.

4.26 Councillors have a Safety Observation visit of the Wastewater treatment plant scheduled on the morning of 20 March 2018.

Quality/Compliance Measures and Improvements

4.27 The wastewater treatment plan continues to operate within consent conditions. This was reported to the Tangata Whenua Wastewater committee.

4.28 Routine quarterly sampling has been undertaken.

4.29 Drinking water testing continues at a level significantly above NZDWS requirements. A review of the current testing plan is to be completed, using advice from Dr Deere to ensure appropriate assurance and focus of effort is achieved. Any proposed changes will be worked through the Water Change project governance, the Drinking water assessors, and the Drinking Water Joint Working Group.

4.30 Assessment of high risk sites in the Omahu industrial area are ongoing as per the stormwater consent conditions.

4.31 Investigations to enhance Lowes Pit (Omahu Rd) are being developed in conjunction with improvements to the quality of stormwater entering Lowes Pit.

4.32 An application has been made to HBRC to vary the monitoring conditions of the stormwater network consent to allow for targeted monitoring of catchments of concern (Ruahapia Industrial and Riverslea). This is due to be confirmed by the end of February.

Value for Money

4.33 Wastewater programme / projects planning for the LTP has focussed on optimising renewals programmes to ensure ratepayers obtain ‘value for money’ for their wastewater rates charges.

4.34 The trade waste charges have not been increased for several years. There are proposed increases as part of the LTP. It is likely that annual inflation adjustments will be made thereafter.

Regional and National Issues

4.35 The government is progressing a 3 Waters review, Council will need to consider the outcomes from this work. Local Government NZ has a related work stream that it is progressing and officers are providing information for.

4.36 The collaborative TANK group is developing recommendations to change the Regional Rules relating to stormwater and water usage. HDC is part of a working group, which includes NCC and HBRC, to provide input to the process.

5.0 TRANSPORTATION

Mandatory Non-Financial Performance Measures (Department of Internal Affairs)

5.1 There are a number of ongoing performance measures that track how well Council is meeting the strategic objectives. These are Mandatory Non-Financial Performance Measures (Department of Internal Affairs)

Performance Measure 1 – Road Safety

5.2 The change from the previous financial year in the number of fatalities and serious injury crashes on the local road network, expressed as a number. It requires a continuous downward trend for each of the classifications and is updated annually.

Performance Measure 2 – Road Condition

5.3

The average quality of ride on a sealed local road network, measured by smooth travel exposure. Baseline performance is 90%. Current performance is 91.6%.

Performance Measure 3 – Road Maintenance

5.4 The percentage of the sealed local road network that is resurfaced every year. Baseline performance is 5.5%. Current performance is 7%. The higher achievement was to take advantage of lower bitumen prices and to reduce the reseal backlog that is managed within the overall programme.

Performance Measure 4 - Footpaths

5.5 The percentage of footpaths within a territorial authority district that fall within the level of service or service standard for the condition of footpaths that is set out in the territorial authority’s relevant document (such as its annual plan, activity management plan, asset management plan, annual works program or long term plan). Baseline performance is that not more than 1.5% of the network in condition poor or worse. Current performance 0.63%.

Performance Measure 5 – Response to Service Requests

5.6 The percentage of customer service requests relating to roads and footpaths to which the territorial authority responds within the time frame specified in the long term plan. The timeframe is set as 28 days. Baseline performance is 98%. Current performance is 99.2%

Regional and National Issues

5.7 Whakatu Arterial Link: A number of components for this project are now complete and the “peanut” roundabout on Whakatu Road also nearing completion. There are a number of components programmed for construction at various timeframes throughout the 2018 year with the overall project programmed for completion in December 2018.

5.8 Locally and regionally there is a lot of works occurring across the transport network by a number of entities, this has a likely outcome of increased frustrations of road users. This issue cannot be eliminated and ongoing vigilance and active management will be required.

5.9 The other risk relating to high workloads is the capacity of suppliers to deliver works, which in turn can propagate into cost increases. Where possible work will be coordinated and programmed to smooth this. We also will be continuing discussions with the supplier market where the forward works pipeline of projects across the region is discussed. The annual workshop with civil contractors is currently been scheduled, this involves all the HB councils and NZTA.

6.0 Parks

Objective 1 – Safe Multi-Functional Urban Centres

6.1 A primary focus for the parks planning team is the planning and delivery of agreed actions included in the Hastings CBD Vibrancy plan. New works underway include additional seating, a revamped performance platform and upgraded landscapes.

6.2 The draft LTP includes a number of actions for CBD enhancements to streetscapes and open spaces that will enable a range of activities for businesses, visitors and those working in the CBD.

Objective 2 – Places and Spaces for Fun and Recreation

6.3 Consultation on the upgrading of the playgrounds at Hugh Little and Sunderland Drive Parks is set to commence in March. This project will include the renewal of numerous play pieces that are now at the end of their useful and safe lives.

6.4 Final work on the Kirkpatrick Park playground upgrade is scheduled for April 2018. This will include a new BBQ, its associated shelter, and picnic tables.

6.5 The new changing rooms and public toilet at Anderson Park, Havelock North are completed in time to meet the demands of the new rugby season. Work on the upgrade of the Bill Mathewson Park changing rooms is also progressing well and will be completed in April. A new toilet is also being tendered with completion forecast for June.

6.6 The strengthening and services renewals at the Hastings Indoor Stadium has been completed.

Objective 3 - Places and Spaces for Arts, Culture, Learning

6.7 Work on the refurbishment of the Havelock North Library was completed in December.

6.8 Officers are working with the Havelock North Business Association and the Foundation to install a new Paul Dibble sculpture at Havelock North. Plans are being developed to erect the piece called “The Garden” outside to Information Site.

Objective 4 - Appealing Visitor Destination

6.9 The completion of the main physical works at Te Mata Park was completed early in March. The new toilets, visitor shelter, information boards, bike wash and 55 space carpark are now operational. The final element of these stage one works will be the planting of 4000 plants to beautify the carpark and surrounds. This will occur later in autumn when the cooler wetter weather arrives.

6.10 One façade enhancement was completed in January 2018 and officers are working on four new applications.

6.11 The incidents of graffiti increased over the last quarter compared to the same time last year. However the overall trend for the last 3 years continues to show a reduction across the District.

Objective 5 – Fostering Recreational Participation

6.12 A significant number of Council supported events have occurred across the parks open spaces. The table below highlight the more significant ones (September 17 to February 18):

Date	Event	Park
16 Sept 2017	Blossom Parade	Civic Square
16 Sept 2017	Flaxmere Primary School Duathlon	Flaxmere Park
18 Sep 2017	East Coast Secondary School Road Race	Frimley Park
26 Sep 2017	Hawkes Bay Arts Festival (Speigeltent)	Havelock North Village Green
13 Oct 2017	Gypsy Fair	Havelock North Village Green
13 Oct 2017	Keep New Zealand Beautiful TVNZ	Havelock North Village Green
18 Oct 2017	Community Church Celebration	Flaxmere Park
22 Oct 2017	Hawke's Bay Tour of the Bay	Havelock North Village Green
28 Oct 2017	The Village Street Carnival	Havelock North Village
3 Nov 2017	Blast in the Park Fireworks	Anderson Park
12 Nov 2017	Rose Sunday	Frimley Rose Gardens
19 Nov 2017	Peak Trail Blazer	Tainui Reserve
25 Nov 2017	Give it a Go Day	Havelock North Village Green
25 Nov 2017	Ngati Kahungunu Iwi Ink Sports Tournament	Windsor Park
9 Dec 2017	Flaxmere Christmas in the Park	Flaxmere Park
17 Dec 2017	Christmas Carols in the Park	Cornwall Park
14 Jan 2018	Waimarama Beach Day	Waimarama Domain
27 Jan 2018	Weston Wonderland	Ron Giorgi Park
27 Jan 2018	Jazz on the Village Green	Havelock North Village Green
28 Jan 2018	Summer in the Park – Nairobi Trio	Cornwall Park
3 Feb 2018	Jazz on the Village Green	Havelock North Village Green
3 Feb 2018	Earthquake Commemoration	Hastings City Centre
4 Feb 2018	Summer in the Park – The Kawekas	Cornwall Park
11 Feb 2018	Summer in the Park – Sonic Delusion	Cornwall Park
14 Feb 2018	WeetBix Kids TRYathlon	Frimley Park
17 Feb 2018	Jazz on the Village Green	Havelock North Village Green
18 Feb 2018	Summer in the Park – Deco Bay Brass Band	Cornwall Park
21 Feb 2018	Go by Bike Breakfast	Albert Square
24 Feb 2018	Jazz on the Village Green	Havelock North Village Green
25 Feb 2018	Summer in the Park – Jody Direen	Cornwall Park

6.13 In addition over the last quarter softball, cricket, national cricket camp, summer football, and touch rugby played on Guthrie, Anderson, St Leonards, Windsor, and Flaxmere Parks.

Objective 6 – Buildings and Public Spaces that Enhance District Identity

6.14 The parks team is assisting in the preliminary design work for a new performance platform for the Flaxmere Village Green. Seed funding for this project was set aside two years ago and intensive consultation has helped develop a landing on the desired location for the stage. Current work now centres on the preliminary design and fundraising. The design team includes local Flaxmere artist Thompson Hokianga whose skills with tangata whenua design and connections to Flaxmere are helping ensure a culturally and socially relevant design is developed. Fundraising, necessary to meet the estimated budget is being led by the Community Facilities team.

Health and Safety

6.15 Playground assessments – All Council playgrounds are inspected weekly for defects and repairs

6.16 Repairs to the Cornwall and Flaxmere Parks’ splash pads tiles have been completed to eliminate potential trip hazards.

6.17 One serious incident occurred with a staff member injuring himself at the Village Green. An ICAM investigation is currently underway

6.18 Essential repairs have been carried out to substandard power boxes serving caravans at the Clive camping ground. A site investigation revealed that numerous power boxes posed a serious danger to campers so new components have been installed to make the sites safe.

6.19 While project and event safety observations and plans have reduced over the quieter Christmas period, they are expected to increase as park use increases with autumn events at the start of the winter sports programmes.

Risks

6.20 The continuing drought conditions continues to impact on tree and shrub health. Condition grading of trees and plants indicates that the autumn planting numbers are likely to be higher than usual this winter.

6.21 The restrictions on park irrigation is also posing issues with lack of grass growth. The planned under sowing of turf has been delayed as we await an easing of restrictions or the arrival of rain. This is now about to impact on pre- season training as the turf is in poor condition and is unlikely to handle overuse. The roll out of pop up irrigation will help overcome this problem in future years.

Quality/Compliance Measures and Improvements

6.22 Upgrade of wells at Cornwall Park pond and Ron Giorgi Park to meet water quality compliance needs has been completed.

Regional and National Issues

6.23 Hawkes Bay Diversity Strategy - A meeting of HDC representatives, including Councillors Kerr and Heaps was held with HBRC staff who gave a brief overview of the Regional Bio-Diversity Strategy. The presentation outlined the goals of the strategy and the aims to promote a collective and integrated approach to promoting bio-diversity across the Hawkes Bay region.

7.0 Quality Management System

Objective 1 – To provide opportunities for improvement to our quality management system

7.1 During the period 1 October to 31^st December 2017, 5 Continuous improvement opportunities were identified and recorded in the Asset management Quality system.

7.2 At the annual quality meeting held on 15^th December 2017 the Asset Management Vision and Mission statements were updated as follows:

· Vison Statement: “Our community has safe, fit for purpose services both now and into the future”.

· Mission Statement: “Through continuous improvement we provide the best services our community needs within the resources available, both now and into the future”.

7.3 A re-certification audit took place on 7^th and 8^th February 2018. All indications from the closing meeting on 8^th February are that we will retain our current certification and are in a good position to achieve certification to the new ISO 9001:2015 standard in September this year.

8.0 RECOMMENDATIONS AND REASONS

A) That the report of the Group Manager: Asset Management titled “Asset Management Group Project and Activities Update as at February 2018” dated 13/03/2018 be received.

Attachments:

1	Schedule of Contracts Let	CG-14-5-00051
2	Schedule of Contracts Let - Chart	CG-14-5-00052
3	Project Status Report	ADM-01-6-1-18-545

File Ref: 18/173

REPORT TO: Works and Services Committee

MEETING DATE: Tuesday 13 March 2018

FROM: Strategic Transportation Engineer

Nilesh Redekar

SUBJECT: Nelson Street and Eastbourne Street Roundabout

1.0 SUMMARY

1.1 The purpose of this report is to obtain a decision from the Committee on the proposed roundabout construction at the Nelson Street/Heretaunga Street intersection.

1.2 This proposal arises from a safety study which identified the need to implement improvements at the intersection to reduce crash risks.

1.3 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.4 The objective of this decision relevant to the purpose of Local Government is to provide good quality infrastructure that is safe, affordable, integrated, accessible, efficient, and effective in meeting the needs of present and anticipated future circumstances.

1.5 This report concludes by recommending -

A) That the report of the Strategic Transportation Engineer titled “Nelson Street and Eastbourne Street Roundabout” dated 13/03/2018 be received.

B) That Council, given all those wishing to be heard in support of their submission favoured construction of the roundabout, write to the submitters advising of the decision to progress to construction for the project rather than hold a hearing on submissions.

C) That Council Proceed with construction of the roundabout at the Nelson Street and Eastbourne Street intersection.

2.0 BACKGROUND

2.1 As part of the 2017/18 Minor Safety Improvement programme, a roundabout is proposed at the Nelson Street/Eastbourne Street intersection (the intersection).

2.2 A recent crash investigation using the New Zealand Transport Agency’s Crash Analysis System (CAS) was carried out for the intersection. The crash data shows 25 vehicle crashes were recorded over last five years, out of which 21 crashes were related to crossing or turning manoeuvers at the intersection. The most common causes identified were vehicles failed to give way and did not see look for another party until too late.

2.3 The study recommended that the roundabout should be progressed here as it will provide a safer solution for the intersection whilst not compromising efficiency.

2.4 The proposed roundabout is part of the LTP budgets for construction this financial year.

3.0 CURRENT SITUATION

3.1 As part of the project delivery process, consultation was undertaken with submissions closing on 14^th February. The question posed to the public on the “my voice, my choice” online questionnaire was “Do you support the proposal to install a roundabout at the intersection of Eastbourne Street and Nelson Street in Hastings?”

3.2 A total of 150 responses were received to the consultation with 144 respondents in favour of the proposed roundabout (96%). 23 of the submitters, all of whom supported the roundabout, requested to speak at a submitters hearing.

3.3 Of the 6 respondents who were not in favour 5 provided some comments. These are summarised as follows:

3.3.1 Driver education is needed for users of a roundabout;

3.3.2 Security cameras should be installed;

3.3.3 This will create traffic delays due to proximity to signals at Heretaunga Street;

3.3.4 Other intersections should be prioritised over this site.

3.4 The proposed project was identified following a review of the high risk intersections across Hastings urban area. This site was observed to perform poorly from a traffic safety perspective with a high number of crashed (25 in 5 years) occurring at the site. The study identified a roundabout as the most suitable solution to remove the current conflicting movements.

3.5 Driver education and security cameras will not resolve the issues currently observed on site.

3.6 Traffic delays will be experienced by some users especially traffic on Nelson Street which don’t currently have to slow down however the analysis confirms that the intersection overall will perform efficiently and safely.

4.0 OPTIONS

4.1 Following two options are developed –

4.1.1 Option 1 – proceed with construction of the roundabout without formal hearing process.

4.1.2 Option 2 – carry out the formal hearing process and then make decision on construction of the roundabout.

5.0 SIGNIFICANCE AND ENGAGEMENT

5.1 The consultation completed shows overwhelming support for the proposed roundabout solution (96% in favour). This consultation satisfied Council’s requirements for engagement for works of this nature.

5.2 Whilst the consultation completed indicated a public hearing for submitters to be able to present their views, it is now proposed to proceed immediately to construction whilst informing submitters of the reasons for this decision.

5.3 Given that all submitters who requested to be heard at the submissions hearing are in favour of the proposals, it seems unnecessary to hold a hearing submission. As such it is proposed to acknowledge the consultation results to the submitters and advise that Council will progress to construction (assuming the recommendations of this report are supported).

6.0 ASSESSMENT OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)

Option 1

6.1 The preferred option is for the project to progress immediately to construction without the need for a submissions hearing. This approach is proposed given that all respondents who requested to speak to their submission are in favour of the proposal. Rather than host a hearing submission it is proposed that Council write to all submitters and outline the results of the consultation and confirm that the project will progress to construction.

6.2 The project is currently funded as part of three year LTP which will be ending by end of June 2018. It is currently estimated the work will cost around $800,000 out of which $432,000 is New Zealand Transport Agency subsidy.

Option 2

6.3 This option allows the submitters to be heard. Given the level of support for the project it is felt that this process is overly cumbersome and will significantly add time and cost to the project delivery. A letter sent directly to all submitters outlining the consultation results and the proposed next steps will limit any risks associated to not progressing with the hearing.

7.0 PREFERRED OPTION/S AND REASONS

7.1 The preferred option is for the project to progress immediately to construction. There is 96% support for the proposed roundabout from respondents and those who indicated they wish to have their submissions heard are all supportive of the roundabout being constructed.

7.2 It is therefore recommended that Council write to those submitters and advise of the outcome of the consultation process. They will be informed that, given the level of support for the project it is not considered a requirement for Council to hear the submissions given they can confidently commit to progressing the project with the publics support. The letter will confirm that construction of the roundabout will commence immediately with a targeted completion date of June 2018.

8.0 RECOMMENDATIONS AND REASONS

A) That the report of the Strategic Transportation Engineer titled “Nelson Street and Eastbourne Street Roundabout” dated 13/03/2018 be received.

C) That Council Proceed with construction of the roundabout at the Nelson Street and Eastbourne Street intersection.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for (good quality local infrastructure) in a way that is most cost-effective for households and business by:

i) Removing a hearings submission process due to the overwhelming support for the project (96%).

ii) Delivering a infrastructure solution (roundabout) which will reduce the number and severity of crashes at this location (thus reducing costs associated to delays and collisions).

Attachments:

There are no attachments for this report.

Hastings District Council

Lyndon Road East, Hastings