Civic Administration Building
Phone: (06) 871 5000
Fax: (06) 871 5100
www.hastingsdc.govt.nz
M I N U T E S
Hastings District Youth Council
Meeting Date: |
Wednesday, 7 March 2018 |
Minutes of a Meeting of the Hastings District Youth Council held on
7 March 2018 at 3.45pm
Table of Contents
Item Page No.
3. Facebook page updates – There were no updates.
4. General Business – This item was addressed later in the meeting.
5. Hastings District Youth Council 2018
- Annual Plan Activities
- Youth Ball
- Paint Party
- Informal Youth Council meeting
HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE Hastings District Youth Council
HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Wednesday, 7 March 2018 AT 3.45pm
Present: Chair: Ella Hoogerbrug, (Havelock North)
Deputy Chair: Cameron Young
Councillor Dixon
Youth Council Representatives:
Kate Allen, Caroline Jones, Hena Dugh and Emilee Scarborough (HGHS);
Abigail Masengi and Hope McCleland (Karamu High); Matekairoa Butler (Flaxmere College);
Dylan Bishop, Gurjas Sekhon (St Johns College);
Connor Molloy (Napier Boys);
Oscar Malpas (HBHS);
Xinyi Chen (Iona);
Charlotte Frogley (Woodford);
Kaikohe Hutana (Te Aute);
Samantha Anderson (Sacred Heart);
Max Sharp (EIT); and Eleanor Matich
IN ATTENDANCE: Team Leader Youth Development (Paddy Steffert)
Youth Co-ordinator (Ryan Gardiner)
Committee Secretary (Carolyn Hunt)
1. Apologies
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That apologies for absence from Pelerose Vaima’a, Rytasha Sekhon and Cairo Smith be accepted.
CARRIED |
2. Confirmation of Minutes
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Councillor Dixon/Ella Hoogerbrug That the minutes of the Hastings Youth Council Meeting held Wednesday 25 October 2017 be confirmed as a true and correct record and be adopted. |
3. Facebook page updates – There were no updates.
4. General Business – This item was addressed later in the meeting.
6. |
(Document 18/180)
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An amount of $5,000 per annum (July to June) was allocated to the Youth Council for activities during the year. This allocation could be used to complete events or tasks of the Youth Council Annual Plan. The Youth Grant could be considered a form of scholarship for students to attend an event. Last year 10 x $200 Youth Grants were allocated.
Youth Grants had not been included as an activity in the Youth Council Annual Plan for 2018. Members agreed that this be included in the Annual Plan. How this activity will be funded is yet to be decided, whether it be through the Youth Council budget or through sponsorship/fundraising.
The Youth Co-ordinator, Ryan Gardiner would provide clarification of the Youth Council budget at the next meeting.
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A) That the report of the Youth Co-ordinator titled “Youth Grants 2018” dated 7/03/2018 be received. B) That Youth Grants 2018 be adopted to the Youth Council Annual Plan. With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for local public services in a way that is most cost-effective for households and business. |
4. |
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ANNUAL PLAN
Include three additional activities: Civic Pride · Ideas to engage students in Civic Pride in the District. · “Hastie” the Tractor is the Civic Pride Mascot. · Beach Clean Up · Blossom Parade float but potentially could spend budget on better things – teenagers unlikely to be at parade. · Relay for life – incorporate Council/Civic Pride · Hash tag photos – #hastingsproud. · Also include the Youth Art Ambassador Programme Competition within Civic Pride.
Participation in Council Committees · Write report to allow youth representation at Council’s Standing Committee.
Youth Grants · Decide on budget allocation for Youth Grants.
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Dylan Bishop left the meeting at 4.40pm.
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Activity 1 – Leadership Programme · Focus on what can we do. · Event needs to be really good.
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Activity 2 – Colour Run · Zeal Education Trust assists hugely with this activity. · Profits to go towards the charity organisations that support Lesbian, Gay, Bisexual, Transgender, Queer and others (LGBQ).
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Activity 3 – Primary and High School Partnerships · Health and Safety could be an issue. · Some school’s strict on releasing students. · Not here to do school’s work. · Why focus on something not targeted for?
Majority of the group agreed to remove this activity from Annual Plan.
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Activity 4 - Rubbish and recycling awareness · Eleanor Matich, Abigail Masengi and Max Sharp were involved in the Beach Clean up. · Hash tag Wednesday – Promote future of disposal of waste. · Waste Wednesday – Tips for every Wednesday.
This Activity could be incorporated within Civic Pride.
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Activity 5 - Promote disability and mental health awareness · Disability and Mental Health two completely different issues. · Focus on Physical Disability. · Contact District Health Board re. Disability Awareness week. · Have coloured shirt day and youth representative willing to speak in assembly. · Remove Mental Health Awareness from activity.
Eleanor Matich, Max Sharp and Emilee Scarborough to work together to put solid idea forward.
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Activity 6 - Youth Potential Awards · Compulsory activity
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Activity 7 – Charity Event · Not creating whole project. · Supporting and promoting the group – Under Civic Pride · Contact and email Library to see if they will come and talk about it. · Get schools’ Community Services Committee on board.
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Activity 8 – Skate Park Competition · Good idea as have new skateparks around Hawke’s Bay. · Competition entry fee of $5.00 which could be donated to physical disability charity. · Proceeds would go to local community charity. · Need sponsorship for prizes and promotional material.
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Activity 9 – Mayor’s Task Force for Jobs Graduation · Compulsory activity.
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Project leads and appointments to Activities will be made at the next meeting. |
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Youth Ball – Youth Council supported Youth Balls in the past but there would be no Youth Ball for 2018. Zeal Education Trust organised the Youth Ball and it peaked about 2-3 years ago.
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Councillor Dixon left the meeting at 5.15pm.
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Paint Party – The following would assist Mark Wilson in the preparation of the Paint Party. Xinyi Chen, Cameron Young, Caroline Jones, Gurjas Sekhon, Eleanor Matich, Abigail Masengi and Hena Dugh. Ryan to submit their names to Mark Wilson, Zeal Education Trust.
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Next Youth Council meeting – informal meeting will be held Wednesday, 14 March at the Hastings Art Gallery to finalise Annual Plan activities.
Meetings were currently scheduled for the first Wednesday of the month 3.45pm to 5.30pm listed as below:
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The meeting closed at 5.30pm
Confirmed:
Chairman:
Date: