HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE COUNCIL
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Thursday, 26 April 2018 AT 1.00pm
Present: Mayor Hazlehurst (Chair)
Councillors
Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon, O’Keefe,
Poulain, Redstone, Travers and Watkins.
IN
ATTENDANCE: Chief Executive (Mr R McLeod)
Group Manager:
Asset Management (Mr C Thew)
Group Manager: Planning and Regulatory Services (Mr J
O’Shaughnessy)
Group Manager:
Economic Growth and Organisation Improvement (Mr C Cameron)
Acting Group
Manager: Human Resources (Ms J Kuzman)
Chief Financial
Officer (Mr B Allan)
Group Manager:
Community Facilities & Programmes (Mrs A Banks)
Waste Services
Manager (Mr B Chapman)
Manager Strategic
Finance (Mr B Chamberlain)
Building Consents
Project Officer (Mr G van Veen)
Parks and
Property Services Manager (Mr C Hosford)
Parks Planning
and Development Manager (Mrs R Stuart)
Executive Advisor
(Mr N Taylor)
General Counsel
(Mr S Smith)
Democratic Support Manager (Mrs J Evans)
Committee Secretary (Mrs C Hunt)
AS
REQUIRED: Kaumatua: Jerry Hapuku
Ruiha
Woodward
Mr
Jock Mackintosh, Chief Executive, Hawke’s Bay Regional Sports Park Trust –
Item 7
Lead
Petitioners: Dianne Vesty, Barry Jones and Graeme Putt – Item 8
Ms
R McKenzie, Property Group – Item 8
Family
and friends of Councillor Lawson were present for her swearing in
Approximately
20 members of the public were also present in the gallery for Item 8 –
Havelock North Booster Pump Station.
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6.
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Making and Attesting of Councillor Declaration
(Document 18/293)
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Councillors
Lyons and Redstone led newly elected Councillor Lawson, family and friends
into the Chamber to the call by Ruhia Woodward.
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Mayor Hazlehurst
and the Chief Executive Officer then received and witnessed the oral
declaration of Eileen Rose Lawson as the newly elected member to the Hastings
District Council.
Mayor Hazlehurst
welcomed Councillors, staff, family and friends to
the meeting and especially Councillor Lawson on behalf of Council and
presented her with a Hastings District Coat of Arms.
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Councillor
Lawson responded and said she was privileged and honoured to be elected.
She thanked the people of Hastings for their support during the election
campaign and said she was looking forward to making a difference.
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Councillor Kerr/Councillor
Travers
A) That the report of the Democratic Support Manager titled
“Making and Attesting of Councillor Declaration” dated 26/04/2018
be received.
CARRIED
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Following the
closing karakia by Kaumatua Hapuka, Mayor Hazlehurst led Councillor Eileen
Lawson to her place at the Council table for the remainder of the meeting.
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1. Prayer
The opening prayer was given by Reverend Duncan Leighton of New Hope Church.
2. Apologies
There
were no apologies
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Leave of Absence
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Councillor
Kerr/Councillor Redstone
That leave
of absence be granted for
Councillor Harvey 1-16
July 2018
Councillor
Dixon 18-21
June 2018
CARRIED
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Leave of Absence
had previously been granted to Councillor Schollum.
3. Seal Register
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Mayor Hazlehurst/Councillor Watkins
That the seal register lie on the
table.
CARRIED
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4. Conflicts of Interest
Councillor Kerr
- Item 7 – Hawke’s Bay Regional Sports
Park Trust Draft Half Year Report to 31 December 2017
5. Confirmation
of Minutes
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Mayor Hazlehurst/Councillor Dixon
That the
minutes of the Council Meeting held Thursday 22
March 2018, including minutes while the public were excluded, be confirmed as
a true and correct record and be adopted.
CARRIED
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Councillor Kerr having previously declared
a conflict of interest withdrew from the meeting table.
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7.
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Hawke's Bay Regional Sports Park Trust Draft Half
Year Report to 31 December 2017
(Document 18/199)
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The Chief Executive, Hawke’s Bay
Regional Sports Park Trust, Mr Mackintosh displayed a powerpoint presentation
(CG-14-1-00734) providing an overview of the Trust’s half year results to
31 December 2017.
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Councillor Watkins/Councillor Harvey
A) That
the report of the Manager Strategic Finance titled “Hawke's Bay
Regional Sports Park Trust Draft Half Year Report to 31 December 2017”
dated 26/04/2018 be received.
B) That the Hawke’s Bay Regional Sports Park Trust Half Year
Report to 31 December 2017 be received.
CARRIED
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8.
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Havelock North Booster Pump Station
(Document 18/170)
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Mayor Hazlehurst welcomed Lead
Petitioners Dianne Vesty, Barry Jones and Graeme Putt to speak to their
petition, which had been formally received at the Council meeting held on 1
February 2018.
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Ms Vesty tabled a further 309 signatories
in support of the original petition received and also tabled comments from
Russell Mohi (CG-14-1-00737).
Ms Vesty spoke to the petition and tabled
additional information (CG-14-1-00738). She considered that this was a
big community issue. She felt there had been poor consultation and the
cumulative effects on the environment had not been considered. Ms Vesty
concluded by asking that the pump station be moved to an area which did not
have such an adverse impact on local residents and the local community.
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Mr Jones also spoke to the petition
advising that people were against proposed position of the pump station.
He also referred to the Havelock North Central Kindergarten information (CG-14-1-00719),
which was circulated to Councillors on 23 April 2018.
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Circulated at the meeting was a redacted
email conversation (CG-14-1-0733) received in regard to the site of the pump
station.
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It was noted that additional valuation
information in regard to the proposed site, had been received by
Council. Following the presentation from the petitioners the meeting agreed
to adjourn to Public Excluded session to consider this valuation information,
which was commercially sensitive.
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___________________
The meeting adjourned at 2.15pm and
reconvened in Public Excluded Session
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Mayor Hazlehurst/Councillor
Nixon
THAT the public now be excluded from the
following part of the meeting, namely:
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GENERAL SUBJECT OF EACH MATTER TO BE
CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND
PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE
PASSING OF EACH RESOLUTION
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8. Havelock
North Booster Pump Station
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Section 7
(2) (i)
The withholding
of the information is necessary to enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
To enable
Council to receive and consider valuation information.
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Section
48(1)(a)(i)
Where the Local
Authority is named or specified in the First Schedule to this Act under
Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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And that Ms Rebecca McKenzie, (Regional Business Manager,
The Property Group (Item 8) be permitted to remain in the meeting after the
public have been excluded, because of her knowledge of the matter under
consideration.
CARRIED
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____________________
The meeting later resumed in Open Session at 2.45pm
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8.
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HAVELOCK
NORTH BOOSTER PUMP STATION (CONTD..)
(Document
18/170)
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The Chief Executive reported that although
a preliminary assessment and cost had been provided, confirmed figures were
not available, Therefore, Councillors agreed to defer making a decision
until a final purchase price for the 15 Karanema Drive site had been
negotiated.
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Mayor
Hazlehurst/Councillor Nixon
A) That
the report of the Water Services Manager titled “Havelock
North Booster Pump Station” dated 26/04/2018 be received.
B) That Item 8 Havelock
North Booster Pump Station be further considered at a subsequent Council or Standing
Committee meeting once a purchase price for the 15 Karanema Drive site has
been negotiated.
CARRIED
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9.
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The Building (Earthquake-prone Buildings) Amendment
Act 2016 and Priority Buildings
(Document 18/136)
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The Building Consents Projects Officer,
Mr van Veen displayed a powerpoint presentation (REG-2-9-18-3129) providing
an overview of managing earthquake prone buildings and whether to proceed to
community consultation.
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Councillor Heaps/Councillor Kerr
A) That
the report of the Building Consents Projects Officer titled “The
Building (Earthquake-prone Buildings) Amendment Act 2016 and Priority
Buildings” dated 26/04/2018 be received.
B) That
the Council approves Option 1 as its preferred option for consultation as
below:
“Proceed to community
consultation in accordance with the Special Consultative Procedure on:
a)
parts of a roads, footpaths, or
other thoroughfares that warrant prioritisation (because they have parts of unreinforced masonary (URM) buildings that could fall in
an earthquake and have sufficient vehicle or pedestrian traffic)”.
C) That
the Council approves for
public consultation the draft “Statement of Proposal”.
D) That
the Council proceeds to
community consultation in accordance with the Special Consultative Procedure.
With the reasons for this decision being that the
objective of the decision will contribute to the performance of regulatory
functions and the provision of good quality local infrastructure in a way
that is most cost-effective for households and business by:
· Ensuring that earthquake-prone buildings are remediated within requirements
of the Building Act 2004.
CARRIED
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____________________
The meeting adjourned for afternoon tea at 3.00pm
and reconvened at 3.20pm
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10.
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Health and Safety Monthly Reports - January and
February 2018
(Document 18/105)
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Councillor Kerr/Councillor Lyons
A) That
the report of the Health and Safety Advisor titled “Health
and Safety Monthly Reports - January and February 2018” dated 26/04/2018
be received.
B) That
the updated Health and Safety Policy dated 31/3/2018 be re-endorsed by
Elected members.
CARRIED
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11.
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Appointment of Commissioners for District Plan
Variation 4 “Iona Residential Rezoning”
(Document 18/330)
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Councillor Lyons/Councillor Travers
A) That
the report of the Senior Environmental Planner Policy (Special
Projects) titled “Appointment of Commissioners for District Plan
Variation 4 'Iona Residential Rezoning'” dated 26/04/2018
be received.
B) That pursuant to Section 34A(1) of the Resource Management Act
1991, Mr Paul Cooney (Chair), Mr Ian Mayhew and Julia Williams are hereby
appointed as Hearing Commissioners to hear and make recommendations on
submissions to the Environment Minister on Variation 4 “Iona
Residential Rezoning” on behalf of Council.
With the
reasons for this decision being that the objective of the decision will
contribute to the performance
of regulatory functions by:
i) Progressing Variation 4 – Iona Residential Rezoning for the
Proposed Hastings District Plan to ensure adequate supply of residential land
for the Havelock North community; and
ii) Ensuring that the timeframe set under the Streamlined Planning
Process Direction is able to be met and that appropriate ongoing specialist
technical input is part of the variation process.
CARRIED
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12.
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Requests Received under the Local Government
Official Information and Meetings Act (LGOIMA) Monthly Update
(Document 18/287)
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Councillor Dixon/Councillor Watkins
A) That
the report of the Democratic Support Manager titled “Requests
Received under the Local Government Official Information and Meetings Act (LGOIMA)
Monthly Update” dated 26/04/2018 be received.
B) That the LGOIMA requests received in March 2018 as set out in
Attachment 1 (IRB-2-01-18-1153) of the report in (A) above be noted.
CARRIED
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13.
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Remits
(Document 18/300)
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Councillor Dixon/Councillor Redstone
A) That
the report of the Democratic Support Manager titled “Remits”
dated 26/04/2018 be received.
B) That
the Chief Executive be given delegated authority support for those remits
that have been provided at the LGNZ Zone 3 meeting so that it can be
supported through to the remit screening process.
C) That
Council support the Napier City Council Local Alcohol Policy Remit
(CG-14-1-00713).
D) That
Council endorse the action in respect of Maori Wards (CG-14-1-00714) by the
President of Local Government New Zealand for the removal of the relevant
Clauses of the Local Electoral Act 2001 that allow for polls of electors on
whether a territorial authority can establish Māori Wards and
constituencies and therefore withdraw Council’s remit.
E) That
Council support Local Government New Zealand’s Waste Manifesto to go
forward as a remit and withdraw the remit on Plastic Packaging and Fireworks.
CARRIED
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14.
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Revised Governance Structure
(Document 18/60)
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Mayor
Hazlehurst/Councillor Kerr
A) That
the report of the Democratic Support Manager titled “Revised Governance
Structure” dated 26 April 18 be received.
B) That the Council adopt in principle the Portfolio Lead and Committee
Structure listed below to be implemented from 1 June 2018, or the date of the
Remuneration Authority on the allowance payments, whichever is the later.
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Parent Committee
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Portfolio
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Fields of Activity
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Community Development
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Ambassador for Hastings
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Ambassador, Citizenship, Civic Honours,
historic Commemorations, Hastings Proud, Local and community events and
celebrations, Community Liaison
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Community Development
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Community Engagement
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1.1
Marketing
and Promotion, Community Engagement Events, Culture and Heritage
including the Hastings City Art Gallery, Tourism
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Community Development
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Our Places
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1.2
Opera House
and Art Precinct, Housing for the elderly, Cemeteries (including physical
works), Library operations, Recreation Facilities other than Parks &
Reserves, Landmark Activities
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Community Development
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Our People
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1.3
Social
Development and Wellbeing programmes, Youth Liaison and Engagements, Youth
Development and Employment, Positive Ageing, Community Plans
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Community Development
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Our Economy
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Economic & Business Development Programmes,
Economic Development, Growth Management and Urban Development; Hastings
City Centre Development, Regional Development, Urban Design and Development
(including CBD planning)
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Finance and Risk
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Safeguarding Our Money
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Audit and Accountability Requirements, Business
Units/ CCO/CCTO Ownership Overview, Monitoring and Compliance with LTP/AP
and Budget Implementation, Performance Management, Taxation, Tenders and
Procurement
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Parent Committee
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Portfolio
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Fields of Activity
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Finance and Risk
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Long Term Financial Planning
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Establishing the Strategic Direction of the
Council’s Business Units Council Controlled Organisations (CCOs) and
Council Controlled Trading Organisations, Rating matters including Rating
Sale proceedings, Overview of Financial Risk Management Policies required
under legislation, Risk Management Strategy
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Strategic Planning and Partnerships
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Protecting Our Communities
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1.4
District
Plan, Alcohol, Animal and pest control, Building Control including the
Building Act 2004 and the New Zealand Building Code, Bylaws, Parking
Control, Public Health and Safety, Hearings, Miscellaneous RMA and other
Regulatory Acts
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Strategic Planning and Partnerships
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Partnerships and uplifting our
communities
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1.5
District
Development and Land Use Planning (high level strategy), Strategic
Planning, Maori/Multi cultural relationships, Rural Communities, Regional
Relationships
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Works and Services
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Our Water
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1.6
Water,
wastewater and stormwater (including public drainage and watercourses),
Three Waters Infrastructure (Water, Wastewater, Stormwater), Drinking Water
Safety.
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Works and Services
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Planning Our
Assets for Tomorrow
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Transport Strategy (including, public
transport, cars, walking and bridges), Regional Transport, Coastal Hazards,
Parks and Reserves Strategic Planning (Reserve Management Plans), Emergency
Management.
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Parent Committee
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Portfolio
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Fields of Activity
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Works and Services
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Moving Around and Operations
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CBD Upgrades physical works, Infrastructure
service provision, Model Communities Project (i-way), Property Ownership,
Management, Renewals, Upgrades, Developments, Roading and Transport
Operations, Parks and Reserves maintenance
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Works and Services
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Our Environment
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Sustainability Programmes and Projects,
Climate Change projects and Partnerships for the delivery of and measuring
sustainability, Solid Waste Operations (including refuse, landfill,
recycling disposal and recycled materials), Havelock North Streams
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With the reasons for this decision being that the it will enable
the Council to give effect to the
purposes of local government and to its responsibilities
and obligations under the Local Government Act 2002 and
any other legislation in the most effective and efficient manner.
CARRIED
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15.
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Remuneration Authority - Committee and Governance
Structure - Special Responsibility Allowances
(Document 18/98)
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Councillor
Kerr/Councillor Lyons
A) That
the report of the Democratic Support Manager titled “Remuneration
Authority – Governance and Committee Structure – Special
Responsibility Allowances” dated 26 April 2018 be received.
B) That
the Council recommend the following remuneration allowances, as the model for
consideration by the Remuneration Authority:-
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POSITION
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SALARY
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Deputy Mayor
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1
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$61,565
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Chair and Portfolio Leader – B and A
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4
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$49,255
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Portfolio Leader – B and A
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3
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$ 46,255
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Portfolio Leader – B and B
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6
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$ 45,255
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C) That it
be noted that the new governance structure and payment of allowances will
come into effect from 1 June 2018, or the date of the remuneration authority
determination, whichever is the later.
A hand vote resulted in 8 FOR and 6 AGAINST
The Motion was CARRIED
Councillors Heaps, Nixon and Barber recorded
their votes against the Motion
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16. Additional Business Items
There were no additional business items.
17. Extraordinary
Business Items
There were no extraordinary business items.
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18.
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Recommendation to
Exclude the Public from Items 8, 19, 20, 21, 22 and 23
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Mayor Hazlehurst/Councillor Lyons
THAT the public now be
excluded from the following parts of the meeting, namely;
19. Summary
of Recommendations of the Civic Honours Awards Subcommittee meeting held 16
April 2018 while the Public were Excluded
20. Heretaunga
House Review
21. Oceania
Group offer to lease space in Heretaunga House
22. Chief
Executive Staffing Matters
23. Chief
Executive Mid Year Performance Review
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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19. Summary of Recommendations of the
Civic Honours Awards Subcommittee meeting held 16 April 2018 while the
Public were Excluded
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As stated
in the minutes
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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20. Heretaunga House Review
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
Potential
Sales Prices are commercially sensitive.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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21. Oceania Group offer to
lease space in Heretaunga House
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
The paper
contains details regarding negotiations to lease Council owned office
space.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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22. Chief Executive Staffing
Matters
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Section
7 (2) (a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
The matter
at this stage is between the Council and the staff concerned.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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23. Chief Executive Mid Year
Performance Review
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Section
7 (2) (a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
The protect
the privacy of the incumbent.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 4.40pm
Confirmed:
Chairman:
Date:
Hastings District Council