REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Thursday 19
April 2018
FROM: Transportation Operations Engineer
Tim
Bateman
SUBJECT: Targa
Rally - Temporary road closures - Taihape Road, Ohiti Road, Matapiro Road,
Crownthorpe Settlement Road, Apley Road, Puketitiri Road, Glengarry Road, Tuki
Tuki Road, Kahuranaki Road, Middle Road, Okaihau Road, Maraetotara Road,
Raukawa Road, Whakapirau Road and Te Aute Road. Friday 18 May 2018 to Sunday 20
May 2018
1.0 SUMMARY
1.1 The purpose of this report
is to obtain a decision from the Committee on the following temporary road
closures requested by Club Targa Incorporated for the Targa Rally to be held
on18 to 20 May 2018.
Friday, 18
May 2018 Road Closure Time – 12:25pm – 6:25pm (Stage
6) (NOTE: the start time refers to the start in the
Rangitiki District)
1. Taihape Road - from Kuripapango Bridge to River Road /
Glenross Road
Saturday,
19 May 2018 Road Closure Time – 7:15am – 2:15pm (Stages 7&9)
2. Ohiti
Road - from Taihape Road to
Matapiro Road
3. Matapiro
Road - from Ohiti Road to
Crownthorpe Settlement Road
4. Crownthorpe
Settlement Road - from Matapiro
Road to Taihape Road
Saturday, 19 May 2018 Road Closure Time – 8:45am –
12:45pm (Stage 8)
5. Apley
Road – from Dartmoor Road
to Puketitiri Road
6. Puketitiri
Road – from Apley Road to
Glengarry Road
7. Glengarry
Road – from Puketitiri
Road to SH5
Saturday, 19 May 2018 Road Closure Time – 12:45pm –
4:45pm (Stage 10)
8. Tuki
Tuki Road – from Moore
Road to Waimarama Road
Saturday,
19 May 2018 Road Closure Time – 1:10pm – 5:10pm (Stage 11)
9. Kahuranaki
Road – from Rochfort Road
to Hastings District Council Boundary (continuing on CHBDC to
Elsthorpe)
Saturday,
19 May 2018 Road Closure Time – 2:20pm – 6:20pm (Stage 12)
10. Middle Road – from Hastings District Council Boundary
to Endsleigh Road
Sunday, 20
May 2018 Road Closure Time – 7:25pm – 11:25pm (Stage 13)
11. Okaihau Road – from Waimarama Road to Maraetotara Road
12. Maraetotara
Road – from Okaihau Road
to Waimarama Road
Sunday, 20 May 2018 Road
Closure Time – 7:55pm – 11:55pm (Stage 14)
13. Kahuranaki
Road – from Rochfort Road
to Hastings District Council Boundary (continuing on CHBDC to
Elsthorpe)
Sunday,
20 May 2018 Road Closure Time – 2:15pm – 11:55pm (Stage 19)
14. Raukawa Road – from Hastings District Council Boundary
(Argyll Road) to Whakapirau Road
15. Whakapirau Road – from Raukawa Road to SH50
Friday,
18 May 2018 from 12 noon through to Sunday, 20 May 2018 opening at 9:00pm (Parc
Ferme)
16. Te Aute Road – From the Pod Roundabout to Porter Drive
1.2 This request arises from the
need to inform and gain Hastings District Council (‘the Council’) approval in order to comply
with the legal process to temporarily closing the above roads.
1.3 The
Council is required to give effect to the purpose of local government as
prescribed by Section 10 of the Local Government Act 2002. That purpose is to
meet the current and future needs of communities for good quality local
infrastructure, local public services, and performance of regulatory functions
in a way that is most cost–effective for households and businesses. Good
quality means infrastructure, services and performance that are efficient and
effective and appropriate to present and anticipated future circumstances.
1.4 The
objective of this decision relevant to the purpose of Local Government is to
provide for good quality local public services by allowing the proposed events
to take place in a controlled environment with the temporary road closure
provisions providing safety measures for residents and road users in the
particular areas while the activities are being undertaken.
2.0 BACKGROUND
2.1 Club Targa Incorporated has traditionally held the Targa
Rally every one or two years within the Hastings District. Submissions were
received during the 2013 temporary road closure application process which
resulted in the Temporary Road Closure Subcommittee giving thought to only
allowing roads to be closed for the rally on a three yearly
basis.
2.2 The following is the resolution that was included as a
condition (under Condition “D”) in the consent granted by the
Temporary Road Closures Subcommittee at its meeting on 5 September 2013:
“That, in consideration of the concerns raised by submitters, the
Targa Rally organisers be invited to meet with Hastings District Council
officers, within three months of the closure of the 2013 rally, to discuss a
strategy for future road closures and possible routes with a view to not
closing the district’s roads for Targa rallies more than once every three
years.”
3.0 CURRENT SITUATION
3.1 The above event is being
held by the following organisation: Ultimate Rally Group which Club Targa
Incorporated is part of, on selected Hastings District rural roads. This is the
first temporary closure of the above roads during this calendar year.
3.2 Attached, as Attachment 1,
in Appendix A, is the Temporary Road Closure check list detailing the necessary
items that the organiser needs to submit as part of their application for the
above proposed road closures. GIS maps showing the area of the temporary road
closures are also attached as: Attachments 2, 3, 4, 5, 6, 7, 8, 9 and 10: Taihape
Road, Ohiti Road, Matapiro Road, Crownthorpe Settlement Road, Apley Road,
Puketitiri Road, Glengarry Road, Tuki Tuki Road, Kahuranaki Road, Middle Road,
Okaihau Road, Maraetotara Road, Raukawa Road, Whakapirau Road and Te Aute
Road.
3.3 The
temporary road closures will be managed in accordance with the New Zealand
Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
3.4 A
detailed Traffic Management Plan is to be submitted to the Hastings District
Council and the Plan will be approved for implementation subject to the
temporary road closure application being approved.
4.0 OPTIONS
4.1 Option A: Approve the
temporary road closures detailed above.
4.2 Option B: Do not approve
the temporary road closures detailed above.
4.3 Option C: Approve
only some of the temporary road closure detailed above.
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 Club Targa Incorporated
representatives undertook a resident consultation process. If residents were
not at home at the time the representative called, a letter detailing the
temporary road closures was left. The letter also advised them of Targa’s
contact details to use, if the residents wished to object to the temporary
closure of their respective roads. One objection has been received in the
Raukawa area.
5.2 The temporary road closure
notice related to the Targa Rally has been posted on the Council website and
formal public notification was published in the Hawke’s Bay Today
newspaper on Saturday 17 March 2018, with the period for objections
closing at 4:00pm on Thursday 29 March 2018.
5.3 During the time that Club
TARGA Incorporated carried out the residents visiting we received three
objections. No further objections however have been received after the
advertisement was published in the paper.
5.4 Details of Objections
received were as follows:
Objection 1:
An anonymous
e-mailed response from a resident on Middle Road saying that the rally is an
inconvenience and they get no compensation for the disruption and it does not
benefit them as residents.
Action
taken:
Only an e-mail
address was given. A response was sent to that email address requesting
contact information so that further communication could be made in order for
Council to respond to their issues and concerns.
No further
communications were received from that person.
Objection 2:
An e-mail was
received from Mr and Mrs Young of 563 Matapiro Road, concerned with limited
access causing disruption to their day, especially as they had to go to and
from sports games.
Action
taken:
Club TARGA
Incorporated (Peter Martin) have contacted Mr and Mrs Young and have agreed to
‘escort’ them to and from their property at prearranged times. They
have provided them with a free phone contact number so that they can call Mr
Martin to arrange marshal attendance to assist them with access to and from
their property.
Mr and Mrs
Young responded to TARGA’s reply appreciating the offer which has
resolved their concerns, they have also exchanged contact details. They are
therefore happy for the event to continue.
Objection 3:
An e-mail was
received from Marek Plesner of 431 Apley Road opposed to the road being closed
for a third time within 12 months. He is also concerned about the noise of the
cars to residents and animals, the amount of time (3hrs) the road is closed
during the day.
Action
Taken:
Mr
Plesner’s e-mail was forwarded to Club TARGA Incorporated (Peter Martin)
so that the latter could discuss Mr Plesner’s concerns with him to try to
minimise the impact of the road closure. Mr Martin did make contact with
Mr Plesner.
Mr Plesner also
contacted the Operations Engineer (Tim Bateman) and they had a long
conversation about the proposed closure. Mr Plesner was not happy that
his contact details and the nature of his objection had been passed onto TARGA.
It was
explained to Mr Plesner that his details were given to TARGA so that they could
try and help reach an agreed solution. It was also explained that as
Mr Plesner had made an objection he was invited to a Temporary Road
Closures Sub-committee hearing to address the full details of the proposal and
he would have the opportunity to put forward his concerns.
Mr Bateman
asked Mr Plesner to confirm if he wanted to pursue his ‘objection/
complaint’ so that it could be included in the report to trigger a
hearing, he replied “he would have to think about it”. Mr
Plesner emphasised that his e-mail was not an objection but a complaint.
Nothing further
has been heard from Mr Plesner about this application.
5.5 Electronic copies of all the
e-mail correspondence to / from the above noted parties have been saved into
the Council’s records system, but have not been included as attachments
to this report.
5.6 If the closures are
approved final formal public notification will be published in the
Hawke’s Bay Today newspaper on Saturday, 21 April 2018.
5.7 The following traffic counts
(vehicles per day) are provided for the roads that are to be closed as part of
the Targa Rally:
|
Taihape Road
|
from Kuripapango to the
intersection with River Road and Glenross Road - 185
|
|
Ohiti Road
|
from Taihape Road to
Matapiro Road - 107
|
|
Matapiro Road
|
from
Ohiti Road to Crownthorpe Settlement Road - 350
|
|
Crownthorpe
Settlement Road
|
from Matapiro Road to
Taihape Road - 98
|
|
Apley Road
|
from Dartmoor Road to
Puketitiri Road – 698
|
|
Puketitiri Road
|
from Apley Road to
Glengarry Road - 236
|
|
Glengarry Road
|
from Puketitiri to SH5
- 102
|
|
Tuki Tuki Road
|
from Moore Road to
Waimarama Road - 300
|
|
Kahuranaki Road
|
from Rochfort Road to Hastings District Council Boundary (continuing
on CHBDC to Elsthorpe) - 200
|
|
Middle Road
|
from Hastings District
Council boundary to Endsleigh Road (southern end) - 350
|
|
Okaihau Road
|
from Waimarama Road to
Maraetotara Road - 90
|
|
Maraetotara Road
|
from Okaihau Road to Waimarama Road - 150
|
|
Raukawa Road
|
from Hastings District Council Boundary (Argyll Road) to Whakapirau
Road - 97
|
|
Whakapirau Road
|
from SH50 to Raukawa
Road - 200
|
|
Te Aute Road
|
from the Pod Roundabout
to Porter Drive - 6800
|
5.8 The
applicant is advised that the Council does not accept any liability for damage
of any kind caused to any person, vehicle, property or business that occurs
within or outside the road corridor arising from the closure of the road
corridor and any activities within it.
5.9 Emergency
Services including NZ Police, St John Ambulance, Ministry of Transport (MoT),
New Zealand Transport Agency (NZTA) and the Fire Service have all been informed
and will be allowed emergency access at any time during the temporary road
closures.
6.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
6.1 The
above temporary road closures will be undertaken in accordance with The Local
Government Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11. The
council may, subject to such conditions as it thinks fit (including the
imposition of a reasonable bond), and after consultation with the Police
and the Ministry of Transport, close any road or part of a road to all traffic
or any specified type of traffic (including pedestrian traffic).”
“(e) For a period or periods not exceeding in the aggregate 31
days in any year for any exhibition, fair, show, market, concert, film-making,
race or other sporting event, or public function:
Provided
that no road may be closed for any purpose specified in paragraph (e) of this
clause if that closure would, in the opinion of the council, be likely to
impede traffic unreasonably.”
6.2 By allowing the above
temporary road closures the organisers can undertake their events in a safe and
controlled environment with all risks minimised and managed.
6.3 If
Club Targa Incorporated was to remove roads previously used in the last three
years from their event it is not known what detrimental impact this would have
on the entire rally.
6.4 It
is anticipated that the current road bond scheme and inspection process will be
appropriate to manage this risk and fund any remedial works that may be
generated, should any damage to the surface of these roads and roadside
infrastructure occur as a result of them being used for a rally event. In
previous years this process has worked well with minimal to no damage incurred.
7.0 PREFERRED
OPTION/S AND REASONS
7.1 Officers
present the following three options to the Committee for discussion.
7.2 Option
A: Approve the temporary road closures detailed above after considering the
three submissions.
7.3 Option
B: Do not approve the temporary road closures detailed above. This may
impact on the holding of the event.
7.4 Option
C: Approve only some of the temporary road closure detailed above. This may
mean that the only temporary closures approved would be those of the roads that
did not receive any submissions against their closure, being:
a. Taihape Road
b. Ohiti Road
c. Crownthorpe Settlement Road
d. Puketitiri Road
e. Glengarry Road
f. Tuki Tuki Road
g. Kahuranaki Road
h. Okaihau Road
i. Maraetotara Road
j. Raukawa Road
k. Whakapirau Road; and
l. Te Aute Road
7.5 The
roads that were subject to a submission opposing its closure might be refused
approval to be temporarily closed, being Matapiro Road, Middle Road and Apley
Road.
8.0 PREFERRED
OPTION/S AND REASONS
8.1 Option
A is the recommended option. It recommends the Committee approve the
temporary road closures detailed above, subject to conditions that will ensure
public safety is maintained.
8.2 Given
that there are no submissions opposing the closures for roads listed above (a
through to l) and the objection for the Matapiro Road closure has been
mitigated and that the objector from Middle Road failed to respond and that the
objector from Apley Road declined to progress the objection, subject to the
recommended conditions the activity can proceed and be undertaken in a safe and
controlled environment, the risks associated with this closure can then be
minimised and safely managed to Council’s satisfaction.
|
9.0 RECOMMENDATIONS AND
REASONS
A) That
the report of the Transportation Operations Engineer titled
“Targa Rally – Temporary Road Closures - Taihape Road, Ohiti
Road, Matapiro Road, Crownthorpe Settlement Road, Apley Road, Puketitiri
Road, Glengarry Road, Tuki Tuki Road, Kahuranaki Road, Middle Road, Okaihau
Road, Maraetotara Road, Raukawa Road, Whakapirau Road and Te Aute Road.
Friday 18 May 2018 to Sunday 20 May 2018” dated 19/04/2018 be received.
B) That,
given the objections/complaints received have either been mitigated or not
advanced, the Council approve the following temporary road closures:
Friday,
18 May 2018 Road Closure Time – 12:25pm – 6:25pm
(Stage 6)
(NOTE the start time refers to the start in the Rangitiki District)
1. Taihape Road - from Kuripapango Bridge to River Road /
Glenross Road
Saturday,
19 May 2018 Road Closure Time – 7:15am – 2:15pm (Stages 7&9)
2. Ohiti Road - from Taihape Road to Matapiro Road
3. Matapiro Road - from Ohiti Road to Crownthorpe Settlement
Road
4. Crownthorpe Settlement Road - from Matapiro Road to Taihape Road
Saturday, 19 May 2018 Road Closure Time – 8:45am – 12:45pm
(Stage 8)
5. Apley Road – from Dartmoor Road to Puketitiri Road
6. Puketitiri Road – from Apley Road to Glengarry Road
7. Glengarry Road – from Puketitiri Road to SH5
Saturday, 19 May 2018 Road Closure Time – 12:45pm –
4:45pm (Stage 10)
8. Tuki Tuki Road – from Moore Road to Waimarama Road
Saturday,
19 May 2018 Road Closure Time – 1:10pm – 5:10pm (Stage 11)
9. Kahuranaki Road – from Rochfort Road to Hastings
District Council Boundary (continuing on CHBDC to Elsthorpe)
Saturday,
19 May 2018 Road Closure Time – 2:20pm – 6:20pm (Stage 12)
10. Middle Road – from Hastings District Council Boundary to
Endsleigh Road
Sunday,
20 May 2018 Road Closure Time – 7:25pm – 11:25pm (Stage 13)
11. Okaihau Road – from Waimarama Road to Maraetotara Road
12. Maraetotara Road – from Okaihau Road to Waimarama Road
Sunday, 20 May 2018 Road
Closure Time – 7:55pm – 11:55pm (Stage 14)
13. Kahuranaki Road – from Rochfort Road to Hastings
District Council Boundary (continuing on CHBDC to Elsthorpe)
Sunday, 20 May 2018 Road Closure Time – 2:15pm –
11:55pm (Stage 19)
14. Raukawa Road – from Hastings District Council
Boundary (Argyll Road) to Whakapirau Road
15. Whakapirau Road – from Raukawa Road to SH50
Friday, 18 May 2018 from 12 noon through to Sunday, 20 May 2018
opening at 9:00pm (Parc Ferme)
16. Te Aute Road – From the Pod Roundabout to Porter Drive
C) Standard Conditions
That the
Council approve the temporary road closures from B) subject to the following
conditions to be complied with to the satisfaction of the Group Manager:
Asset Management:
1. This
event is conducted in accordance with the New Zealand Transport Agency Code
of Practice Temporary Traffic Management (CoPTTM).
2. The
supplied Traffic Management Plan containing appropriate signage is approved.
3. A copy
of the relevant liability insurance policy is received.
4. That
Club Targa Incorporated enter into the formal road bond scheme with Council
for a sum of no less than $10,000.00 and make available a representative to
attend both the pre and post network inspections.
5. That
the cost of all advertising is met by the event organiser.
6. Emergency
Services are contacted regarding the holding of this event.
(Note): As per the Traffic
Management Plan provisions – all emergency services will be
accommodated and access provided through the sites as required.
7. The
applicant is advised that the Council does not accept any liability for
damage of any kind caused to any person, vehicle, property or business that
occurs within or outside the road corridor arising from the closure of the
road corridor and any activities within it.
8. The
Club Targa Incorporated event shall be conducted in accordance with the
requirements of the Motor Sport New Zealand Motor Sport Manual, National
Sporting Code and Appendices.
With the reasons for this decision
being that the objective of the decision will contribute to the good quality
infrastructure by:
i) That the use of the above listed street/roads for these short
periods of time will not unreasonably impede traffic.
ii) Allowing
the above temporary road closures the organiser can undertake their event in
a safe and controlled environment with all risks minimised and managed.
|
Attachments:
|
1
|
Checklist - Targa Rally - 12 May 2018
|
TR-8-18-9374
|
|
|
2
|
Map - Targa Rally - Taihape Road - 12 May 2018
|
TR-8-18-9375
|
|
|
3
|
Map - Targa Rally - Crownthorpe Settlement Road - 12
May 2018
|
TR-8-18-9378
|
|
|
4
|
Map - Targa Rally - Glengarry Road - 12 May 2018
|
TR-8-18-9376
|
|
|
5
|
Map - Targa Rally - Tuki Tuki Road - 12 May 2018
|
TR-8-18-9381
|
|
|
6
|
Map - Targa Rally - Maraetotara Road - 12 May 2018
|
TR-8-18-9382
|
|
|
7
|
Map - Targa Rally - Kahuranaki Road - 12 May 2018
|
TR-8-18-9379
|
|
|
8
|
Map - Targa Rally - Middle Road - 12 May 2018
|
TR-8-18-9377
|
|
|
9
|
Map - Targa Rally - Raukawa Road - 12 May 2018
|
TR-8-18-9380
|
|
|
10
|
Map - Targa Rally - Te Aute Road - 12 May 2018
|
TR-8-18-9383
|
|
REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Thursday 19
April 2018
FROM: Transportation Operations Engineer
Tim
Bateman
SUBJECT: Air
NZ International Marathon - Temporary Road Closures - Ormond Road, Evenden
Road, Raupare Road, Trotter Road, Evans Road, Twyford Road, Curtis Road, and
Hill Road - 12 May 2018
1.0 SUMMARY
1.1 The
purpose of this report is to obtain a decision from the Committee on:
1.2 The
Air New Zealand International Marathon – 12 May 2018
The road closures
will be between 8:00am until 3:30pm, Saturday, 12 May 2018 on the following
roads:
1. Ormond Road - from
end of road (river end) to Evenden Road
2. Evenden Road - from
Ormond Road to Raupare Road
3. Raupare Road - from
Evenden Road to Trotter Road
4. Trotter Road - from
Raupare Road to Evans Road
5. Evans Road - from
Trotter Road to Twyford Road
6. Twyford Road - from
Evans Road to Curtis Road
7. Curtis Road - the
entire
length
8. Hill Road - the
entire length
1.3 These
requests arise from a need to inform and gain Hastings District Council
(‘the Council’) approval in order to comply with legal process to
temporarily close the above roads.
1.4 The Council is required to give effect to the purpose of local
government as prescribed by Section 10 of the Local Government Act 2002. That
purpose is to meet the current and future needs of communities for good quality
local infrastructure, local public services, and performance of regulatory
functions in a way that is most cost–effective for households and
businesses. Good quality means infrastructure, services and performance that
are efficient and effective and appropriate to present and anticipated future
circumstances.
1.5 The
objective of this decision relevant to the purpose of Local Government is to
allow for the proposed events to take place in a controlled environment with
the temporary road closure provisions providing safety measures for residents
and road users in the particular area while the activity is being undertaken.
1.6 This
report concludes by recommending that, subject to conditions, the above
temporary road closures be approved.
2.0 BACKGROUND
2.1 The
above event is being held by the following organisation: The Air New Zealand
International Marathon where they are seeking approval to close the
following roads within the Hastings District:
1. Ormond Road - from
end of road (river end) to Evenden Road
2. Evenden Road - from
Ormond Road to Raupare Road
3. Raupare Road - from
Evenden Road to Trotter Road
4. Trotter Road - from
Raupare Road to Evans Road
5. Evans Road - from
Trotter Road to Twyford Road
6. Twyford Road - from
Evans Road to Curtis Road
7. Curtis Road - the
entire
length
8. Hill Road - the
entire length
2.2 This
will be the first instance of these sections of road being temporarily closed
during the 2018 calendar year. The above roads have been specifically chosen
for their suitability for holding this particular
event. The roads are in close proximity to local vineyards and also the
limestone pathways which the event is largely being held on.
2.3 The
temporary closure check list (Attachment 1) details the necessary items
that the organiser need to submit as part of their application for the above
proposed road closures. GIS maps showing the area of the temporary road
closures are also attached – as Attachment 2: Ormond Road, Evenden
Road, Raupare Road, Trotter Road, Evans Road, Twyford Road, Curtis Road and
Hill Road.
2.4 At
the time of writing this report Officers are not aware of any road works that
will affect or impact the above temporary road closures.
3.0 CURRENT
SITUATION
3.1 The
temporary road closures will be managed in accordance with the New Zealand
Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
3.2 A
detailed Traffic Management Plan is to be submitted to the Hastings District
Council and the Plan will be approved for implementation subject to the
temporary road closure application being approved.
4.0 OPTIONS
4.1 Option
A: Approve the temporary road closures detailed above.
4.2 Option
B: Do not approve the temporary road closures detailed above.
4.3 Option
C: Approve only one, two, three, four, five, six or seven of the eight
temporary road closures detailed above.
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 Organisers
of the above event have been in contact with affected parties/residents and
there are no issues regarding the above temporary road closures.
5.2 The
Air New Zealand International Marathon organisers have been in contact with
affected residents and have advised them, in a letter, of contact details if
they (the residents) wish to object to the temporary road closures of the above
detailed temporary road closures. The Air New Zealand International Marathon
organisers have also supplied completed Resident Visiting forms to
Council.
5.3 The
temporary closure of the above roads has been posted on the Council website and
formal public notification was published in the Hawke’s Bay Today
newspaper on Saturday, 17 March 2018, with the period for submissions
closing at 4:00pm, Thursday, 29 March 2018.
5.4 No
submissions have been received by the closing date of Thursday, 29 March
2018.
5.5 Due
to the type of event (a marathon) whereby only runners / walkers will be using
the closed sections of road no road bond is required.
5.6 If
the above temporary road closures are approved final formal notification will
be published in the Hawke’s Bay Today newspaper on Saturday 21 April
2018.
5.7 The
average daily traffic counts for the temporary road closures are listed in the
table below:
|
Ormond Road
|
from Evenden Road to the end of the road
(river end) - 220 vehicles per day
|
|
Evenden Road
|
from Ormond Road to Raupare Road - 700
vehicles per day
|
|
Raupare Road
|
from Evenden Road to Trotter Road - 413
vehicles per day
|
|
Trotter Road
|
from Raupare Road to Evans Road - 208
vehicles per day
|
|
Evans Road
|
from Trotter Road to Twyford Road - 200
vehicles per day
|
|
Twyford Road
|
from Evans Road to Curtis Road - 600
vehicles per day
|
|
Curtis Road
|
the entire length - 10 vehicles per day
|
|
Hill Road
|
the entire length - 260 vehicles per day
|
5.8 As
per the requirements of schedule 10, section 11, Emergency Services including
Police, St John Ambulance, Ministry of Transport (MoT), New Zealand Transport
Agency (NZTA) and the Fire Service have been informed and will be allowed
emergency access at all times during the temporary road closures. Council has
not received any submissions from either MoT, NZTA or the NZ Police.
6.0 HEALTH
AND SAFETY
6.1 As
per the requirements of the Health and Safety at Work Act 2015, the applicant
is required to include a Health and Safety Plan with their temporary road
closure application. Additionally, conditions drawing the applicant’s
attention to their obligations have been provided in the
recommendations.
7.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
7.1 The
above temporary road closure will be undertaken in accordance with The Local
Government Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11. The council may, subject to such conditions as it thinks
fit (including the imposition of a reasonable bond), and after consultation
with the Police and the Ministry of Transport, close any road or part of a road
to all traffic or any specified type of traffic (including pedestrian
traffic).”
“(e) For a period or periods not exceeding in the
aggregate 31 days in any year for any exhibition, fair, show, market, concert,
film-making, race or other sporting event, or public function:
Provided that no
road may be closed for any purpose specified in paragraph (e) of this clause if
that closure would, in the opinion of the council, be likely to impede traffic
unreasonably.”
8.0 PREFERRED
OPTION/S AND REASONS
8.1 Option
A is the preferred option. It recommends the Committee approve the
temporary road closures detailed above, subject to conditions that will ensure
public safety is maintained.
8.2 Given
that there are no submissions in opposition to the closures and that subject to
the recommended conditions the activity can proceed and be undertaken in a safe
and controlled environment, the risks associated with this closure can then be
minimised and safely managed to Council’s satisfaction.
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9.0 RECOMMENDATIONS AND
REASONS
A) That the report of the Transportation
Operations Engineer titled “Air NZ International Marathon -
Temporary Road Closures - Ormond Road, Evenden Road, Raupare Road, Trotter
Road, Evans Road, Twyford Road, Curtis Road, and Hill Road - 12 May 2018”
dated 19/04/2018 be received.
B) That, there being
no submissions received, the temporary Road Closures Subcommittee approves
the following temporary road closures:
1. Ormond
Road - from end of road
(river end) to Evenden Road
2. Evenden
Road - from Ormond Road to Raupare
Road
3. Raupare
Road - from Evenden Road to Trotter
Road
4. Trotter
Road - from
Raupare Road to Evans Road
5. Evans
Road - from
Trotter Road to Twyford Road
6. Twyford
Road - from Evans Road to Curtis
Road
7. Curtis
Road - the
entire length
8. Hill
Road - the
entire length
C) The Council approve the following temporary road closures subject
to the conditions to be complied with to the satisfaction of the Group
Manager: Asset Management:
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D) This event is
conducted in accordance with the New Zealand Transport Agency Code of
Practice Temporary Traffic Management (CoPTTM).
E) The Traffic
Management Plan including provision for appropriate signage are approved by
the Traffic Management Coordinator acting under delegated authority.
F) The Traffic
Management Plan must be complied with including any specific conditions.
G) A separate copy of
the relevant liability insurance policy is received.
H) That the cost of
all advertising is met by the event organiser.
I) Emergency
Services are contacted regarding the holding of this event with details of
the dates, locations and time frames.
J) As per the
Traffic Management Plan provisions – all emergency services will be
accommodated and access provided through the sites as required.
K) The applicant is
responsible under the Health and Safety at Work Act 2015 for all health and
safety risks associated with this activity and must take reasonably
practicable steps to ensure the safety of all persons during this temporary
road closure.
L) The applicant has
in place at all times, appropriate Health and Safety measures (to prevent
harm to any persons), including (but not limited to) any measures provided
for in the submitted Health and Safety Plan including any conditions
attached.
With the reasons for this decision
being that the objective of the decision will contribute to the good quality
local infrastructure by:
· That the use of
the above listed street/roads for these short periods of time will not
unreasonably impede traffic.
· Allowing the
above temporary road closures the organiser can undertake their event in a
safe and controlled environment with all risks minimised and managed.
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Attachments:
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1
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Air New Zealand International Marathon 12 May 2018
Overview Spreadsheet Checklist
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TR-8-18-9372
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2
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Air New Zealand International Marathon 12 May 2018
Overview Plan Map
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TR-8-18-9373
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Hastings District
Council
