COAT-ARM Hastings District Council


Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100













Tenders Subcommittee




Meeting Date:

Thursday, 19 April 2018


CG-14-17-00157                                                                         1

Minutes of a Meeting of the Tenders Subcommittee

held on 19 April 2018 at 9.00am


Table of Contents


Item                                                                                    Page No.


1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

4.         CON2018011  Urban Minor Safety Programme 2017/18  1

5.         Additional Business Items  2

6.         Extraordinary Business Items  2



CG-14-17-00157                                                                         1




MINUTES OF A MEETING OF THE Tenders Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Thursday, 19 April 2018 AT 9.00am



Present:                          Councillor Travers (Chair)

Councillors Lyons, Nixon and Watkins (Deputy Chair).

Chief Executive, Mr R McLeod


ALSO Present:              Group Manager: Economic Growth & Organisation Improvement (Mr C Cameron)

                                               Acting Traffic Engineer (Ms K Horridge)

                                               Committee Secretary (Mrs C Hunt)


AS REQUIRED:                  Project Manager – Stantec NZ (Mr D Bensemann)



1.         Apologies


Mr McLeod/Councillor Watkins

That apologies for absence from Councillor Redstone and Group Manager: Asset Management be accepted.



2.         Conflicts of Interest

There were no declarations of conflicts of interest.


3.         Confirmation of Minutes


Councillor Lyons/Councillor Nixon

That the minutes of the Tenders Subcommittee Meeting held Thursday 5 April 2018 be confirmed as a true and correct record and be adopted.





CON2018011  Urban Minor Safety Programme 2017/18

(Document 18/325)



Councillor Nixon/Mr McLeod


A)       That the report of the Acting Traffic Engineer titled “CON2018011  Urban Minor Safety Programme 2017/18 ” dated 19/04/2018 be received.


B)      That the tender from Russell Roads Ltd for Contract No. 2018011 – Urban Minor Safety Programme 2017/18 be accepted.


C)      That the Maraekakaho Road and Karamu Road sites, with a combined value of $31,110.00 (excl. GST), be removed from the scope of works of Contract CON2018011 – Urban Minor Safety Programme 2017-18 and that the Group Manager: Asset Management be delegated authority to add these two projects (Maraekakaho Road and Karamu Road) should budget become available within the current financial year.


D)      That delegated authority be given to the Wastewater Asset Manager to further negotiate the scope and price of the sewer works.


E)       That Contract CON2018011 – Urban Minor Safety Programme 2017-18, as amended by the removal of the Maraekakaho Rd and Karamu Rd sites and the negotiated rate for item 401.1 Supply and lay 150mm diameter Polyvinyl chloride (PVCU) sewer main, be awarded to Russell Roads Limited at the negotiated price of $743,547.75 (excl. GST) including a contingency sum of $75,000.




5.         Additional Business Items

            There were no additional business items.


6.         Extraordinary Business Items

            There were no extraordinary business items.




The meeting closed at 9.20am