Agenda of Council Meeting

File Ref: 18/560

REPORT TO: Council

MEETING DATE: Thursday 12 July 2018

FROM: Financial Policy Advisor

Ashley Humphrey

SUBJECT: Resolution to set the Rates for the 2018/19 Financial Year

1.0 SUMMARY

1.1 The purpose of this report is to obtain a decision from the Council adopting the Rates Resolution to set the rates for the 2018/19 Financial Year commencing 01 July.

1.2 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.3 This report concludes by recommending that the Council set the rates as detailed, adopt the differential categories and the payment due and penalty dates set out in the recommendation. All rates are shown as inclusive of Goods and Services Tax of 15%.

2.0 BACKGROUND

2.1 Council adopted the 2018-28 Long Term Plan, which identified the Council’s budgetary requirements, at its meeting on 28 June 2018.

2.2 It now needs to assess and set the rates described in its Rating Policy and Funding Impact Statement in order to collect the revenue needed for the 2018/19 Financial Year commencing 01 July.

3.0 CURRENT SITUATION

3.1 To enable the rates to be levied on properties for 2018/19 the Council needs to pass the resolution to set the rates for the 2018/19 Financial Year. This is a very important procedural matter following the consultation which occurred during the 2018-28 Long Term Plan process.

3.2 The rates have been calculated to ensure that the correct revenue is collected to meet the budget.

4.0 OPTIONS

4.1 The attached resolutions enable the collection of Council’s rate funding requirement based on the budget and policies adopted in the 2018-28 Long Term Plan. This is the only option that allows Council to collect rates to fund the expenditure requirements.

5.0 SIGNIFICANCE AND ENGAGEMENT

5.1 While the striking of the rates is a significant decision, no consultation is required as the resolution is a procedural matter to implement policies and the budgeted requirements that have already been consulted on via the 2018/19 Long Term Plan adopted under the Local Government Act 2002.

6.0 RECOMMENDATIONS AND REASONS

A) That the report of the Financial Policy Advisor titled “Resolution to set the Rates for the 2018/19 Financial Year” dated 12/07/2018 be received.

B) That pursuant to the Local Government (Rating) Act 2002, the Hastings District Council makes the rates on rating units in the District for the financial year commencing on 1 July 2018 and ending on 30 June 2019 and adopts the due dates and penalty dates for the 2018/19 financial year, as follows:

INTRODUCTION

Hastings District Council has adopted its 2018-28 Long Term Plan. This has identified the Council’s budget requirement, and set out the rating policy and funding impact statement. The Council hereby sets the rates described below to collect its identified revenue needs for 2018/19 commencing 01 July 2018. All rates are inclusive of Goods and Services Tax.

GENERAL RATES

A general rate set and assessed in accordance with Section 13 of the Local Government (Rating) Act 2002, on the land value of all rateable land within the district on a differential basis as set out below:

UNIFORM ANNUAL GENERAL CHARGE

A uniform annual general charge set and assessed in accordance with Section 15 of the Local Government (Rating) Act 2002, of $223 on each separately used or inhabited part of a rating unit within the district.

TARGETED RATES

All differential categories of targeted rates areas are as defined in the Funding Impact Statement for 2018/19. For the purposes of the Havelock North Promotion, Hastings City Marketing, Hastings CBD Targeted Rate, Havelock North CBD Targeted Rate, and Security Patrols (Hastings and Havelock North), a commercial rating unit is one that fits the description as set out under DRA1 CBD Commercial and DRA1 Other Commercial in Part B of the Funding Impact Statement for 2018/19.

COMMUNITY SERVICES & RESOURCE MANAGEMENT RATE

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on a differential basis, on each separately used or inhabited part of a rating unit as follows:

HAVELOCK NORTH PROMOTION

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on the land value of any commercial rating unit located within Havelock North as defined on Council Map “Havelock North Promotion Rate”, of 0.1563 cents per dollar of land value.

SWIMMING POOL SAFETY

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, as a fixed amount on every rating unit where a swimming pool (within the meaning of the Fencing of Swimming Pools Act 1987) is located, of $58 per rating unit.

HAVELOCK NORTH PARKING

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on a differential basis, on each separately used or inhabited rating unit located within Havelock North as defined on Council Map “Havelock North Parking”, as follows:

HASTINGS CITY MARKETING

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on the land value of any commercial rating units located within Hastings as defined on Council Map “Hastings City Marketing Rate”, of 0.2599 cents per dollar of land value.

HASTINGS CBD TARGETED RATE

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on the land value of any commercial rating unit located within Hastings as defined on the Council Map “Hastings CBD”, of 0.1448 cents per dollar of land value.

HAVELOCK NORTH CBD TARGETED RATE

SECURITY PATROLS

Targeted rates set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on the land value of any commercial rating unit located within each respective Council Map defined “Hastings Security Patrol Area” and “Havelock North Security Patrol Area”, as follows:

Hastings Security Patrol Area - 0.1049 cents per dollar of land value.

Havelock North Security Patrol Area - 0.0635 cents per dollar of land value.

SEWAGE DISPOSAL

A differential targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, based on the provision or availability to the land of the service. The rate is set as an amount per separately used or inhabited part of a rating unit.

A differential targeted rate for all non-residential rating units classified as “connected”, based on the use to which the land is put. The rate is an amount for each water closet or urinal after the first.

The rates apply to connected or serviceable rating units in all areas excluding those in the Waipatiki scheme area.

The rates for the 2018/19 year are:

Where connected, in the case of non-residential use, the differential charge for each water closet or urinal after the first is as follows:

WAIPATIKI SEWAGE DISPOSAL

This rate applies only to connected or serviceable rating units in the Waipatiki scheme area.

The rates for the 2018/19 year are:

Where connected, in the case of non-residential use, the differential charge is set for each water closet or urinal after the first as follows:

WASTEWATER TREATMENT

A differential targeted rate for non-residential rating units classified as “connected”, based on the use to which the land is put. The rate is an amount for each water closet or urinal after the first.

The rates apply to connected or serviceable rating units in all areas excluding those in the Waipatiki scheme area.

The rates for the 2018/19 year are:

Where connected, in the case of non-residential use, the differential charge is set for each water closet or urinal after the first as follows:

WATER SUPPLY

Targeted rates set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on each separately used or inhabited part of a rating unit and based on the provision or availability to the land of the service, on a differential basis as follows:

WATER BY METER

A targeted rate set and assessed in accordance with Section 19 of the Local Government (Rating) Act 2002, on the volume of water supplied as extraordinary water supply, as defined in Hastings District Council Water Services Policy Manual (this includes but is not limited to residential properties over 1,500m2 containing a single dwelling, lifestyle lots, trade premises, industrial and horticultural properties) of $0.62 per cubic metre of water supplied over and above the typical household consumption as defined in the Hastings District Council Water Services Policy Manual.

RECYCLING

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on each separately used or inhabited part of a rating unit and based on the provision or availability to the land of the service provided in the serviced area, of $43 per separately used or inhabited part of the rating unit.

REFUSE

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on each separately used or inhabited part of a rating unit, differentiated based on the use to which the land is put.

Residential rating units currently receive a weekly collection. Commercial rating units located within Hastings as defined on Council Map “Hastings CBD Refuse”, and located within Havelock North as defined on Council Map “Havelock North CBD Refuse” currently receive a twice weekly collection.

The rate for 2018/19 is:

WAIMARAMA REFUSE

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on each separately used or inhabited part of a rating unit located within Waimarama as defined on Council Map “Waimarama Refuse Collection”, and based on the provision or availability to the land of the service provided, of $80 per separately used or inhabited part of the rating unit.

CAPITAL COST OF SUPPLY EXTENSIONS

Targeted rates set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002, on each separately used or inhabited part of a rating unit, and based on the provision or availability to the land of the service provided, to fund the capital cost of the extension to the water supply and sewerage networks in each of the following locations, as follows:

Whirinaki Water Supply:

$270 per separately used or inhabited part of a rating unit (over 4 instalments) for those rating units where the ratepayer elected for a 25 year targeted rate option and elected not to pay a lump sum option at the time of scheme inception.

Waipatiki Sewage Disposal:

$1,312 per separately used or inhabited part of a rating unit (over 4 instalments) for those rating units where the ratepayer elected for a 10 year targeted rate option and elected not to pay a lump sum option at the time of scheme inception.

Te Mata Sewer Extension Sewage Disposal (Commercial Connections)

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002 on any commercial rating unit located on Te Mata Road as defined on Council Map “Te Mata Sewer”, and based on the extent of provision of any service, of the following amounts per rating unit (over 4 instalments) (Inclusive of GST and Interest):

Te Mata Estate $12,992

The Cheese Company $9,224

Black Barn $8,015

WAIMARAMA SEA WALL

A targeted rate set and assessed in accordance with Section 16 of the Local Government (Rating) Act 2002 on a differential basis, on each separately used or inhabited part of a rating unit within each individual zone defined on Council Map “Waimarama Sea Wall Zone” of the following amounts per separately used or inhabited part of the rating unit:

Zone 1 shall pay 67% of the cost to be funded, whilst Zone 2 shall pay 23% of the cost and Zone 3 10% of the cost, based on the extent of the provision of service.

Zone 1

$270

Zone 2

$187

Zone 3

$70

DUE DATES AND PENALTY DATES

Due Dates for Payment and Penalty Dates (for Rates other than Water by Meter Rates):

The Council sets the following due dates for payment of rates (other than Water by Meter) and authorises the addition of penalties to rates not paid on or by the due date, as follows:

Rates will be assessed by quarterly instalments over the whole of the district on the due dates below:

Instalment	Due Date	Penalty Date
1	17 August 2018	22 August 2018
2	16 November 2018	21 November 2018
3	15 February 2019	20 February 2019
4	17 May 2019	22 May 2019

A penalty of 10% will be added to any portion of rates (except for Water by Meter) assessed in the current year which remains unpaid after the relevant instalment due date, on the respective penalty date above.

Arrears Penalties on Unpaid Rates from Previous Years

Any portion of rates assessed in previous years (including previously applied penalties) which remains unpaid on 19 July 2018 will have a further 10% added. The penalty will be added on 20 July 2018.

A further additional penalty of 10% will be added to any portion of rates assessed in previous years which remains unpaid on 20 January 2019. The penalty will be added on 21 January 2019.

Due Dates for Payment and Penalty Dates (for Water by Meter Rates):

For those properties that have a metered water supply, invoices will be issued either three-monthly or six-monthly.

Three Monthly Invoicing:

Instalment	Invoicing Due Date	Penalty Date
1	23 October 2018	24 October 2018
2	21 January 2019	22 January 2019
3	22April 2019	23April 2019
4	22 July 2019	23 July 2019

Six Monthly Invoicing:

Instalment	Invoicing Due Date	Penalty Date
1	21 January 2019	23 January 2019
2	22 July 2019	23 July 2019

A penalty of 10% will be added to any portion of water supplied by meter, assessed in the current year, which remains unpaid after the relevant instalment due date, on the respective penalty date above.

Arrears Penalties on Unpaid Water by Meter Rates from Previous Years

Any portion of Water by Meter rates assessed in previous years (including previously applied penalties) which remains unpaid on 20 July 2018 will have a further 10% added. The penalty will be added on 23 July 2018.

A further additional penalty of 10% will be added to any portion of rates assessed in previous years which remains unpaid on 23 January 2019. The penalty will be added on 24 January 2019.

With the reasons for this decision being:

The Council is required to collect funds from rates on properties to undertake the functions outlined in the 2018-28 Long Term Plan.

Attachments:

There are no attachments for this report.

File Ref: 18/589

REPORT TO: Council

MEETING DATE: Thursday 12 July 2018

FROM: Bridge Engineer

Anu Ileperuma

SUBJECT: Approval to amend Averys Bridge restriction

1.0 SUMMARY

1.1 The purpose of this report is to obtain a decision from the Council to amend set speed/mass limits pursuant to Heavy Motor Vehicle Regulation 1974 and Hastings District Council’s consolidated bylaw, section (5.5.1 a) on Averys Bridge.

1.2 This issue arises from the need to amend speed/mass restrictions set on Avery’s Bridge.

1.3 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.4 The objective of this decision relevant to the purpose of Local Government is to provide current and future communities with safe and good quality local infrastructure that are efficient, effective and appropriate for present and future circumstances.

1.5 This report concludes by recommending that pursuant to Hastings District Council’s consolidated bylaw, section (5.5.1 a) and Heavy Motor Vehicle Regulations 1974, that Council amend set speed/mass limits of Avery’s bridge as described in the recommendation, that the Acting Chief Executive to be delegated authority to publish the amendment as per Heavy Motor Vehicle Regulation 1974, Section 11 (10).

2.0 BACKGROUND

2.1 Vehicle Dimension and Mass (VDAM) Rule had been updated and came into effect on 1 February 2017 which consisted of increasing the gross mass limit (total weight carried) of a vehicle from 44 tonnes to 45 or 46 tonnes (Class 1).

2.2 Following screening of all of the bridges in Hastings District Council’s network, 26 bridges were found to be under capacity and at the Works and Services Committee held on the 21 November 2017 these bridges were restricted by either speed and/or mass.

2.3 The restrictions were physically sign posted and were enforceable from the 1 December 2017.

2.4 Averys Bridge was restricted to 90% class 1, 4500kg axles at 10km/hr.

3.0 CURRENT SITUATION

3.1 Avery’s bridge is a single lane, single span, and 3.9 meters wide bridge located at Ohurakura Road.

3.2 This road serves a large catchment of forestry and farm land and this bridge is the only restriction along the route.

3.3 There were requests from forestry industry to accelerate the investigation works on the bridge due to a large block of forest coming in to harvest season at the end of the road.

3.4 The investigation works to upgrade the bridge are underway with a view to commence physical works coming spring/summer.

3.5 However, an interim measure to alleviate pressure for the forestry industry have been investigated.

3.6 The interim measure consists of allowing vehicles to track along the beams of the bridge to avoid vehicles tracking over the weaker points (near the kerb).

3.7 This is done through traffic management where cones are placed next to the kerb (the weaker part) on the bridge deck narrowing the width of the bridge to 3.1 meters, hence forcing the traffic to only track through the centre of the bridge at very low speeds.

3.8 This will allow the bridge restriction to increase to 44000kgs, at 10km/hr without any axle restrictions.

4.0 OPTIONS

4.1 Option 1: Do nothing. Keep the existing bridge restriction.

4.2 Option 2: Amend the existing bridge restriction.

5.0 SIGNIFICANCE AND ENGAGEMENT

5.1 As reported at the 21 November 2017 Works and Services Committee report, there were meetings held with key stakeholders who represented heavy transport industry, farmers, forestry, fruit growers and stock.

5.2 The issue was discussed during rural community meetings held in October 2017, Long Term Plan (LTP) workshop with the Councillors in August 2017 and with Rural Community Board in September 2017.

5.3 Further consultation occurred during LTP discussions where most submissions received were in support of the bridge strengthening programme.

5.4 This bridge only affects forestry and the farmers at the end of the road and they have been consulted.

6.0 ASSESSMENT OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)

6.1 Option 1: Do nothing. Keep the existing bridge restriction

6.1.1 Advantages:

· No sign amendment costs

6.1.2 Disadvantages:

· Restrictive to the road users

· Increases transport costs to farmers/forestry industry

6.2 Option 2: Amend the existing bridge restriction

6.2.1 Advantages:

· Provide appropriate (best possible, under circumstances) access to land areas until the strengthening works is undertaken

· Reduce transport costs to farmers/forestry industry

6.2.2 Disadvantages:

· Need to amend signage (costs)

6.3 It should be noted that with both options, compliance is hard to achieve as these are rural unmonitored areas. However a physical barrier such as cones that allow enough width for traversing will keep the traffic travelling along the beams of the bridge at a slower speed.

7.0 PREFERRED OPTION/S AND REASONS

7.1 Preferred option is Option 2 which is to amend the existing bridge restriction.

7.2 The reasons are that it will benefit the community at Ohurakura to continue their operations and not cause further hindrance while the strengthening works are being completed.

8.0 RECOMMENDATIONS AND REASONS

A) That the report of the Bridge Engineer titled “Approval to amend Averys Bridge restriction” dated 12/07/2018 be received.

B) Pursuant to Hastings District Council’s consolidated bylaw, section (5.5.1 a) and Heavy Motor Vehicle Regulations 1974, that Council amend set speed/mass limits to:

Bridge ID	Bridge Name	Road Name	Gross Limit	Axle Limit	Speed Restriction
127	Averys	Ohurakura Road	44000kg	-	10km/hr

C) That the Acting Chief Executive to be delegated authority to publish the amendment as per Heavy Motor Vehicle Regulation 1974, Section 11 (10).

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for performance of regulatory functions in a way that is most cost-effective for households and business by:

i) Providing safe and good quality local infrastructure that are efficient, effective and appropriate for present and future circumstances.

Attachments:

There are no attachments for this report.

Committee	Date	Time	Venue
Te Tira Toitū te Whenua District Plan Culture Values Subcommittee	15 August 2018	9.00am	Council Chamber

Hastings District Council

Lyndon Road East, Hastings