Civic Administration Building
Phone: (06) 871 5000
Fax: (06) 871 5100
WWW.hastingsdc.govt.nz
A G E N D A
Hastings District Youth Council MEETING
Meeting Date: |
Wednesday, 4 July 2018 |
Time: |
3.45pm |
Venue: |
Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings |
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Chair: Ella Hoogerbrug, (Havelock North) Councillor Dixon Rytasha Sekhon, Pelerose Vaima’a, Kate Allen, Caroline Jones, Hena Dugh and Emilee Scarborough (HGHS); Cameron Young (Deputy Chair), Abigail Masengi and Hope McCleland (Karamu High); Matekairoa Butler (Flaxmere College); Gurjas Sekhon and Cairo Smith (St Johns College); Connor Molloy (Napier Boys); Oscar Malpas (HBHS); Xinyi Chen (Iona); Charlotte Frogley (Woodford); Kaikohe Hutana (Te Aute); Samantha Anderson (Sacred Heart); Max Sharp (EIT); and Eleanor Matich
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Officer Responsible |
Youth Co-ordinator – Ryan Gardiner (Extn 5029) |
Secretary: |
Christine Hilton (Extn 5633) |
Hastings District Youth Council – Terms of Reference 2018
Fields of Activity
The Hastings District Youth Council is established to be advocating and implementing the voice of youth for the Hastings District.
Membership
Chairman
Deputy Chairperson
1 Councillor appointed by the Council
Maximum of 22 young people between the ages of 15-19 who live or go to school in the Hastings District.
Quorum – 13 members Majority rules, but in the event of a tie, the Chairperson has the casting vote.
Meeting Frequency
Monthly meetings on the first Wednesday of each month from 3:45 – 5.30pm during the school term or when required.
Meeting Protocols
There is no texting or using of cell phones during meetings. All phones must be on silent.
A Chair and Deputy Chair will be elected for 2018.
Members are not allowed to speak out of order or over the meeting Chairperson.
All members should treat each with respect and use appropriate language.
Issues Raised
Issues raised at Hastings Youth Council meetings can be brought to Council through the Youth Co-ordinator.
Reporting Requirements
Minutes will be distributed within 7 days of the Hastings District Youth Council meeting.
General Procedures
Apologies go to the Youth Co-ordinator, the Chair or the Deputy Chair.
Missing more than 2 meetings without notice will mean forfeiting your place on the Youth Council.
Delegated Powers
To make recommendations to the Council on issues affecting youth in the Hastings District.
HASTINGS DISTRICT COUNCIL
Hastings District Youth Council MEETING
Wednesday, 4 July 2018
VENUE: |
Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings |
TIME: |
3.45pm |
A G E N D A
|
1. Apologies
Apologies from Cameron Young and Eleanor Matich have been received.
At the close of the agenda no requests for leave of absence had been received.
2. Confirmation of Minutes
Minutes of the Hastings Youth Council Meeting held Wednesday 6 June 2018. 1
3. Facebook Page Update
4. General Business
5. Youth Council Annual Plan 7
6. Youth Mental Health – Hawke’s Bay 17
CG-14-33-00064 1
Hastings District Youth Council
Civic Administration Building
Lyndon Road East, Hastings 4156
Phone: (06) 871 5000
Fax: (06) 871 5100
www.hastingsdc.govt.nz
OPEN
M I N U T E S
Hastings District Youth Council
Meeting Date: |
Wednesday, 6 June 2018 |
Minutes of a Meeting of the Hastings District Youth Council held on
6 June 2018 at 3.45pm
Table of Contents
Item Page No.
1. Apologies
2. Confirmation of Minutes
3. Facebook page updates
5. Youth Council Annual Plan
4. General Business
HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE Hastings District Youth Council
HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Wednesday, 6 June 2018 AT 3.45pm
Present: Chair: Ella Hoogerbrug, (Havelock North)
Kate Allen, Caroline Jones, Hena Dugh and Emilee Scarborough (HGHS); Cameron Young (Deputy Chair), Abigail Masengi and Hope McCleland (Karamu High); Gurjas Sekhon and Oscar Malpas (HBHS); Xinyi Chen (Iona); Charlotte Frogley (Woodford); Max Sharp (EIT); and Eleanor Matich
IN ATTENDANCE: Youth Co-ordinator (Ryan Gardiner)
Team Leader Youth Development (Paddy Steffert)
Committee Secretary (Annette Murdoch)
1. Apologies
|
Miss Dugh/ Miss Frogley That apologies for absence from Councillor Dixon, Pelerose Vaima’a, Rytasha Sekhon, Samantha Anderson, Connor Molloy, Cairo Smith and Matekairoa Butler be accepted. CARRIED |
2. Confirmation of Minutes
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Mr Sharp/ Miss Chen That the minutes of the Hastings Youth Council Meeting held Wednesday 2 May 2018 be confirmed as a true and correct record and be adopted. CARRIED |
3. Facebook page updates
· Advertising on Facebook for the Youth Potential Awards would be beneficial.
· To post on Facebook when the university open days are being held – to advise Ella when dates are known.
5. |
Youth Council Annual Plan (Document 18/478)
A spreadsheet needs to be completed stating the amounts and how the money will be distributed. Money will be coded to the Youth Council budget. After discussion it was decided to keep the amounts open and it was up to the businesses to decide on what they were prepared to donate.
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Miss Scarborough/ Miss Masengi That the report of the Youth Co-ordinator titled “Youth Council Annual Plan” dated 6 June 2018 be received.
CARRIED |
4. General Business
· To watch out for the Amazing Face Race details.
· Ryan advised that Zeal were going to run a free Event Management Course.
· Festival for the Future – potential funding for travel and accommodation for approximately 6 people to attend 27-29 July in Wellington. Convention is for aspiring leaders, Ryan to send members the link and to check on the eligibility of Youth Councillors attending, as there may be an age limit of 18 years and over.
· Youth Potential Awards 2018 flyers distributed at the meeting.
· Attending the July Youth Council meeting will be representatives from the Hawke’s Bay District Health Board to present on mental health.
· The business letter to be checked by Council’s Communications Team prior to being distributed.
________________________
The meeting closed at 4.50pm
Confirmed:
Chairman:
Date:
File Ref: 18/562 |
|
REPORT TO: Hastings District Youth Council
MEETING DATE: Wednesday 4 July 2018
FROM: Youth Co-ordinator
Ryan Gardiner
SUBJECT: Youth Council Annual Plan
1.0 SUMMARY
1.1 The purpose of this report is to provide an update on the Youth Council Annual Plan 2018.
1.2 Any updates from project leads or working group will be reported to the Youth Council.
That the report of the Youth Co-ordinator titled “Youth Council Annual Plan” dated 4 July 2018 be received. |
Community Groups, Programmes, Funding or Events - Youth - Youth Council - Hastings District Youth Council Annual Plan 2018 (draft) |
COP-09-02-18-892 |
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Community Groups, Programmes, Funding or Events - Youth - Youth Council - Hastings District Youth Council Annual Plan 2018 (draft) |
Attachment 1 |
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REPORT TO: Hastings District Youth Council
MEETING DATE: Wednesday 4 July 2018
FROM: Youth Co-ordinator
Ryan Gardiner
SUBJECT: Youth Mental Health – Hawke’s Bay
1.0 SUMMARY
1.1 Following discussion from a previous Youth Council meeting, it was decided that this meeting would be dedicated to conversation around Youth Mental Health in our region.
1.2 Representatives from the DHB and Directions have been invited to present to the Youth Council about their roles in the Mental Health area, and to also add a professional perspective to any discussion.
1.3 Caitlyn Jonasen has also been invited to be involved in this meeting. Caitlyn started a petition, which gained significant traction on Social Media, for a Youth Mental Health Unit in Hawke’s Bay. The petition can be viewed via the following link - https://www.change.org/p/hawkes-bay-district-health-board-youth-mental-health-unit-needed-urgently-in-hawkes-bay.
That the report of the Youth Co-ordinator titled “Youth Mental Health – Hawke’s Bay” dated 4 July 2018 be received. |
There are no attachments for this report.