Agenda of Hastings Youth Council Meeting

Hastings District Youth Council

Civic Administration Building

Lyndon Road East, Hastings

Phone: (06) 871 5000

Fax: (06) 871 5100

WWW.hastingsdc.govt.nz

Open

A G E N D A

Hastings District Youth Council MEETING

Meeting Date:

Wednesday, 4 July 2018

Time:

3.45pm

Venue:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

Committee Members

Chair: Ella Hoogerbrug, (Havelock North)

Councillor Dixon

Rytasha Sekhon, Pelerose Vaima’a, Kate Allen, Caroline Jones, Hena Dugh and Emilee Scarborough (HGHS); Cameron Young (Deputy Chair), Abigail Masengi and Hope McCleland (Karamu High); Matekairoa Butler (Flaxmere College); Gurjas Sekhon and Cairo Smith (St Johns College); Connor Molloy (Napier Boys); Oscar Malpas (HBHS); Xinyi Chen (Iona); Charlotte Frogley (Woodford); Kaikohe Hutana (Te Aute); Samantha Anderson (Sacred Heart); Max Sharp (EIT); and Eleanor Matich

Officer Responsible

Youth Co-ordinator – Ryan Gardiner (Extn 5029)

Secretary:

Christine Hilton (Extn 5633)

Hastings District Youth Council – Terms of Reference 2018

Fields of Activity

The Hastings District Youth Council is established to be advocating and implementing the voice of youth for the Hastings District.

Membership

Chairman

Deputy Chairperson

1 Councillor appointed by the Council

Maximum of 22 young people between the ages of 15-19 who live or go to school in the Hastings District.

Quorum – 13 members Majority rules, but in the event of a tie, the Chairperson has the casting vote.

Meeting Frequency

Monthly meetings on the first Wednesday of each month from 3:45 – 5.30pm during the school term or when required.

Meeting Protocols

There is no texting or using of cell phones during meetings. All phones must be on silent.

A Chair and Deputy Chair will be elected for 2018.

Members are not allowed to speak out of order or over the meeting Chairperson.

All members should treat each with respect and use appropriate language.

Issues Raised

Issues raised at Hastings Youth Council meetings can be brought to Council through the Youth Co-ordinator.

Reporting Requirements

Minutes will be distributed within 7 days of the Hastings District Youth Council meeting.

General Procedures

Apologies go to the Youth Co-ordinator, the Chair or the Deputy Chair.

Missing more than 2 meetings without notice will mean forfeiting your place on the Youth Council.

Delegated Powers

To make recommendations to the Council on issues affecting youth in the Hastings District.

HASTINGS DISTRICT COUNCIL

Hastings District Youth Council MEETING

Wednesday, 4 July 2018

VENUE:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

3.45pm

A G E N D A

1. Apologies

Apologies from Cameron Young and Eleanor Matich have been received.

At the close of the agenda no requests for leave of absence had been received.

2. Confirmation of Minutes

Minutes of the Hastings Youth Council Meeting held Wednesday 6 June 2018. 1

3. Facebook Page Update

4. General Business

5. Youth Council Annual Plan 7

6. Youth Mental Health – Hawke’s Bay 17

CG-14-33-00064 1

Hastings District Youth Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone: (06) 871 5000

Fax: (06) 871 5100

www.hastingsdc.govt.nz

OPEN

M I N U T E S

Hastings District Youth Council

Meeting Date:

Wednesday, 6 June 2018

Minutes of a Meeting of the Hastings District Youth Council held on

6 June 2018 at 3.45pm

Table of Contents

Item Page No.

1. Apologies 1

2. Confirmation of Minutes 1

3. Facebook page updates 1

5. Youth Council Annual Plan 2

4. General Business 2

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Hastings District Youth Council

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Wednesday, 6 June 2018 AT 3.45pm

Present: Chair: Ella Hoogerbrug, (Havelock North)

Kate Allen, Caroline Jones, Hena Dugh and Emilee Scarborough (HGHS); Cameron Young (Deputy Chair), Abigail Masengi and Hope McCleland (Karamu High); Gurjas Sekhon and Oscar Malpas (HBHS); Xinyi Chen (Iona); Charlotte Frogley (Woodford); Max Sharp (EIT); and Eleanor Matich

IN ATTENDANCE: Youth Co-ordinator (Ryan Gardiner)

Team Leader Youth Development (Paddy Steffert)

Committee Secretary (Annette Murdoch)

1. Apologies

Miss Dugh/ Miss Frogley

That apologies for absence from Councillor Dixon, Pelerose Vaima’a, Rytasha Sekhon, Samantha Anderson, Connor Molloy, Cairo Smith and Matekairoa Butler be accepted.

CARRIED

2. Confirmation of Minutes

Mr Sharp/ Miss Chen

That the minutes of the Hastings Youth Council Meeting held Wednesday 2 May 2018 be confirmed as a true and correct record and be adopted.

CARRIED

3. Facebook page updates

· Advertising on Facebook for the Youth Potential Awards would be beneficial.

· To post on Facebook when the university open days are being held – to advise Ella when dates are known.

Youth Council Annual Plan

(Document 18/478)

Work groups update – Charlotte Frogley tabled the Youth Council’s letter that will go out to businesses requesting financial assistance for grants to support youth trips, tuition, events and conferences.

A spreadsheet needs to be completed stating the amounts and how the money will be distributed. Money will be coded to the Youth Council budget. After discussion it was decided to keep the amounts open and it was up to the businesses to decide on what they were prepared to donate.

Harcourt’s Night Market being held next Thursday night – would be good to have a Youth stall present to advertise the Youth Grants and the work Youth Councillors do in the community. A small group of Youth Councillors to attend to meet and greet people.
Skate Park competition – it was agreed to run a Basketball Tournament rather than a skate park competition. New courts had been completed in Camberley and would be ideal for a tournament. To allocate the money from the skate park competition to a basketball tournament. Money raised from the tournament will go towards Youth Grants.
Paddy Steffert to facilitate with Ella to lead and Cameron, Kate, Gurjas, Max, Ellie and Emilee to assist. Basketball meeting to be held Wednesday 13 June at 3.45pm, Ryan to organise a room. Paddy to liaise with the basketball academy regarding partnership of the tournament. Possible date for the tournament was the Friday before or the first Saturday of the July holidays.
Colour Run – scheduled for 22 September 2018. Directions Youth Health Centre has been chosen as the charity for the colour run. Youth Council organising group to meet with Billy of Directions. Paddy advised to be clear on the details on how the money will be utilised by the charity and to check on the charitable status if the organisation.

Miss Scarborough/ Miss Masengi

That the report of the Youth Co-ordinator titled “Youth Council Annual Plan”

dated 6 June 2018 be received.

CARRIED

4. General Business

· To watch out for the Amazing Face Race details.

· Ryan advised that Zeal were going to run a free Event Management Course.

· Festival for the Future – potential funding for travel and accommodation for approximately 6 people to attend 27-29 July in Wellington. Convention is for aspiring leaders, Ryan to send members the link and to check on the eligibility of Youth Councillors attending, as there may be an age limit of 18 years and over.

· Youth Potential Awards 2018 flyers distributed at the meeting.

· Attending the July Youth Council meeting will be representatives from the Hawke’s Bay District Health Board to present on mental health.

· The business letter to be checked by Council’s Communications Team prior to being distributed.

________________________

The meeting closed at 4.50pm

Confirmed:

Chairman:

Date:

File Ref: 18/563

REPORT TO: Hastings District Youth Council

MEETING DATE: Wednesday 4 July 2018

FROM: Youth Co-ordinator

Ryan Gardiner

SUBJECT: Youth Mental Health – Hawke’s Bay

1.0 SUMMARY

1.1 Following discussion from a previous Youth Council meeting, it was decided that this meeting would be dedicated to conversation around Youth Mental Health in our region.

1.2 Representatives from the DHB and Directions have been invited to present to the Youth Council about their roles in the Mental Health area, and to also add a professional perspective to any discussion.

1.3 Caitlyn Jonasen has also been invited to be involved in this meeting. Caitlyn started a petition, which gained significant traction on Social Media, for a Youth Mental Health Unit in Hawke’s Bay. The petition can be viewed via the following link - https://www.change.org/p/hawkes-bay-district-health-board-youth-mental-health-unit-needed-urgently-in-hawkes-bay.

2.0 RECOMMENDATION

That the report of the Youth Co-ordinator titled “Youth Mental Health – Hawke’s Bay” dated 4 July 2018 be received.

Attachments:

There are no attachments for this report.