HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE HDC
- Māori Joint Committee
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Wednesday, 15 August 2018 AT 1.00pm
Present: Chair: Mr
Robin Hape
Mayor
Hazlehurst
Councillors
Travers, Barber, (Deputy Chair) Lawson and Poulain
Messrs
Ms Tracee Te Huia, Mrs Evelyn Ratima, Mr Ngaio Tiuka and Mr Shayne Walker
Kaumātua: Jerry Hapuku
ALSO
Present: Acting Chief Executive (Mr N Taylor)
Pou
Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage
– (Dr James Graham)
Pou
Ahurea Advisor: Relationships, Responsiveness and Heritage (Ms R Smith)
Group
Manager: Asset Management (Mr C Thew)
Group
Manager: Community Facilities & Programmes (Mrs A Banks)
Stormwater
Manager (Mr M Kneebone)
Projects
＆ Public Space Manager (Mr R Engelke)
Parks
Landscape ＆ Projects Officer (Mr B Leslie)
Team
Leader Strategy & Projects (Ms L Stettner)
Democratic
Support Manager (Mrs J Evans)
Committee
Secretary (Mrs C Hunt)
AS REQUIRED: Te Muri (Bronwyn) Whaanga (Item 5)
Marei
Apatu, Te Taiwhenua o Heretaunga
1. Apologies
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Ms Te Huia/Mayor
Hazlehurst
That
apologies for absence from Councillor O’Keefe and Te Rangihau Gilbert
be accepted.
CARRIED
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2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Travers/Councillor Barber
That the
minutes of the HDC - Māori Joint Committee Meeting held Wednesday
23 May 2018 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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Te Awa o Te Atua Reserve
(Document 18/703)
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Ms Whaanga spoke to
the meeting about the Te Awa o Te Atua which is a
reserve that can be found near Hastings southern expressway/Maraekakaho Rd
and holds the Renee Orchiston flax collection.
Renee Orchitson of Gisborne had started a
collection of harakeke in the 1950s.
The 50 harakeke were selected long ago
from natural strands and cultivated by Māori weavers for their special
leaf and fibre properties. There are varieties specially suited to making
kete, whāriki, piupiu and cloaks.
Local hapū and mana whenua are
responsible for the care and protection of the harakeke.
A weavers’ database has been set up
with up to 57 Kahungunu weavers registered. The database also includes a map
of the reserve and its harakeke species, which enables people to be directed
to harakeke that suited their purpose.
An invitation would be issued by Council
for Monday, 10 September 2018 to coincide with the beginning of Māori
Language week to attend a blessing and visit the Te Awa O Te Atua Reserve to
begin the maintenance project process. The overcrowded harakeke
would be bagged, tagged and moved to new areas and a management programme
will be implemented.
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Mrs Ratima/Mr Walker
A) That
the report of the Pou Ahurea Advisor: Responsiveness, Relationships
& Heritage titled “Te Awa o Te Atua Reserve”
dated 15/08/2018 be received.
B) That the Committee continues to support the development of Te Awa
o Te Atua Reserve.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities in a way to
ensure that the Reserve is preserved as a taonga of indigenous
mātauranga of great value to communities.
CARRIED
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5.
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Presentation of progress of Hastings Urban
Stormwater monitoring and activities
(Document 18/721)
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The Stormwater Manager, Mr Kneebone
displayed a powerpoint presentation (CG-14-14-00056) providing an overview of
work Council has completed in regard to urban stormwater management.
Action is required to address the source
of pollution in the Ruahāpia industrial catchment and to this end a
programme has been developed to identify possible sources of pollution
entering the stormwater network from individual industrial sites.
It was noted that every piece of work
should be considered by tangata whenua and the Cultural Health Index as early
as possible in the process.
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Kaumātua: Jerry Hapuku left the
meeting at 2.06pm.
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The Committee requested that a regular
update report on Stormwater be included on the Agendas to the HDC : Māori
Joint Committee.
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Mr Tiuka/Councillor Barber
A) That
the report of the Stormwater Manager titled “Presentation
of progress of Hastings Urban Stormwater monitoring and activities”
dated 15/08/2018 be received.
B) That
the Council and the HDC : Māori Joint Committee support the approach to
stormwater management as one method to improve the quality of stormwater
discharge from the urban district.
With
the reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good
quality local infrastructure in a way that is most cost-effective for
households and business by:
i) Providing
monitoring information to inform future investment and policy setting
processes.
CARRIED
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6.
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Waipatu and Bridge Pā Community Plan Update
(Document 18/697)
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The Team Leader Strategy and Projects,
Ms Stettner advised that in May 2018, Council
approved through the LTP submission process a request from Ngahiwi Tomoana
(on behalf of Waipatu Marae) for the development of a Community Plan for
Waipatu. The submission focussed on addressing the infrastructure needs
of the area including roading and water.
A working group made up of members from
Waipatu Marae and Ruahāpia Marae has been formed. Officers will be
working alongside this group to assist in the development of a draft Waipatu plan.
Wider community consultation was also planned to ensure that community
concerns were captured.
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Councillor Travers/Councillor Poulain
A) That the
report of the Pou Ahurea Advisor: Responsiveness, Relationships &
Heritage titled “Waipatu and Bridge Pā Community Plan
Update” dated 15/08/2018 be received.
CARRIED
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7.
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Review of Māori Participation in Council
Decision Making
(Document 18/691)
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The Democratic Support Manager, Mrs Evans
advised that the purpose of the report was as a result of a request from the
Committee to investigate Māori appointments as part of the new Committee
Structure.
There was discussion in regard to the
appointment of the HDC: Māori Joint Committee Chair attending full
Council meetings, including Public Excluded session, with speaking and voting
rights.
Mrs Evans advised that under Section 41,
of the Local Government Act 2002 only representatives elected under the Local
Electoral Act 2002 were entitled to vote at full Council meetings.
However, the legislation allowed for the appointment of non-elected
representatives with the appropriate skills, attributes and knowledge to Committees
and Subcommittees either with or without voting rights.
It was agreed that a Workshop would be
held on 13 September 2018 to enable the Committee to be provided with
information in regard to the delegations of the Standing Committees, the
skills and attributes required and further discussion on an appropriate level
of remuneration. This would enable members to determine their
availability and whether they wished to expand the selection to include Post
Settlement Representatives.
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Ms Te Huia/Mr Walker
A) That
the report of the Democratic Support Manager titled “Review
of Māori Participation in Council Decision Making” dated 15/08/2018
be received.
B) That the HDC: Māori Joint Committee recommend to Council that
one appointment (or alternate) be made
from the HDC: Māori Joint Committee to each standing committee with
full participation of speaking and voting rights and remuneration.
It is also recommended
by the HDC: Māori Joint Committee that the Chairperson of the HDC: Māori Joint Committee (or alternate) should be appointed to the full Council meetings,
including Public Excluded with speaking and voting rights.
C) That
a wananga/workshop be held on 13 September 2018 for the HDC : Māori
Joint Committee tangata whenua members to discuss statutory requirements and
the possible implementation of the recommendation into Council’s
committee Terms of Reference.
(Note:
Matters relating to remuneration, time commitment and the selection process
would be included in the workshop).
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for local
public services in a way that is most cost-effective for households and
business by improving Māori engagement in
the Council’s governance and decision-making processes.
CARRIED
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8.
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Māori Responsiveness Framework
(Document 18/704)
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The Pou Ahurea Matua - Principal Advisor:
Relationships, Responsiveness and Heritage, Dr Graham updated the Committee
on the ongoing development of the Māori Responsiveness Framework
developed in 2015 and achievements to date.
Dr Graham advised that Council’s
Information Technology Group (IT) had started the development of digitising
the Framework which was now available electronically utilising hyperlinks,
but with further development to occur in the ensuing weeks.
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Mayor Hazlehurst/Mr Walker
A) That
the report of the Pou Ahurea Matua - Principal Advisor: Relationships,
Responsiveness and Heritage titled “Māori Responsiveness Framework”
dated 15/08/2018 be received.
CARRIED
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9.
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Cultural Responsiveness Professional Learning &
Development and Te Reo Māori at Council
(Document 18/706)
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The Pou Ahurea Matua - Principal Advisor:
Relationships, Responsiveness and Heritage, Dr Graham updated the Committee about the cultural development programme at
Council to support Council to nurture its workforce to become more culturally
responsive to mana whenua, tāngata whenua and kaupapa Māori.
Approximately 60 staff have indicated a
desire to attend Te Reo and a 15 week course will be run commencing at the
end of August 2018.
Councillors will attend a Treaty of
Waitangi Workshop on 30 October 2018.
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Councillor Barber/Councillor Lawson
A) That
the report of the Pou Ahurea Matua - Principal Advisor: Relationships,
Responsiveness and Heritage titled “Cultural Responsiveness
Professional Learning & Development and Te Reo Māori at Council”
dated 15/08/2018 be received.
CARRIED
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10.
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Marae Development Fund Policy
(Document 18/730)
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The Pou Ahurea Matua - Principal Advisor:
Relationships, Responsiveness and Heritage, Dr Graham advised that with a
change of personnel at Council the Marae Development Fund changed in focus
from the process used in the Marae Whakaute Project.
The work for the Marae Whakaute Project
was now complete and the question was whether to continue at this higher
level or go back to the bidding process for funding.
During the Whakaute Project it was
identified that there was an increase in fire safety in Marae and a need for
sprinklers to be upgraded. This issue was identified Nationally and there
was potential to pursue this funding through Te Puna Kōkiri, Eastern and
Central and Council. The Fire and Safety Pilot project was created to
assist Marae and Te Puni Kōkiri, Council, New Zealand Heritage Trust,
New Zealand Fire and Emergency Services, Department of Internal Affairs had
all agreed to participate in the project.
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Shayne Walker left the meeting at
3.50pm.
Councillor Lawson left the meeting at
3.53pm.
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It was agreed that Dr Graham would have a
discussion with the Te Taiwhenua o Heretaunga in regard to working
together and that a more strategic conversation take place, set a target (kaupapa/initiative)
that can be aimed for. A fire report update report will also be
presented to the next meeting.
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Mayor Hazlehurst left the meeting at 4.00pm.
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The annual allocation for the Marae
Development of $75,000 resumed on 1 July 2017 following the completion of the
Whakaute Project.
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Councillor Barber/Mr Tiuka
A)
That the report of the Pou Ahurea Matua - Principal
Advisor: Relationships, Responsiveness and Heritage titled “Marae
Development Fund Policy” dated 15/08/2018 be
received.
CARRIED
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11. Additional Business Items
There were no additional business items.
12. Extraordinary
Business Items
There were no extraordinary business items.
________________________
The meeting closed at 4.00pm
Confirmed:
Chairman:
Date:
Hastings District Council