REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Thursday 23
August 2018
FROM: Transportation Operations Engineer
Tim
Bateman
SUBJECT: Temporary
Road Closures - Annual Blossom Parade - 15 September 2018, Thompson Road
(Twyford) - 22 September 2018
1.0 SUMMARY
1.1 The
purpose of this report is to obtain a decision from the Committee on the
following proposed temporary road closures:
Creative Hastings – Saturday, 15 September 2018 for the Annual Blossom Parade to
be held on the following Streets:
Parade Set-up Area
6:00am – 3:00pm
Russell St South from Eastbourne St East to Lyndon Road East
Lyndon Road East from Russell St South to Hastings St South
Warren St South
from Lyndon Road East to the entrance to the Library car park
Parade Route
7:00am – 1:00pm
Heretaunga St West from Nelson St South to Market St South
Heretaunga St East from Russell St North to Hastings St South
10:00am – 1:00pm
Eastbourne St
West from Market St South to Russell St South
Hastings St
South from Lyndon Road East to Heretaunga St East
Queen St West
from Russell St North to Nelson St South
Nelson St South
from Queen St West to Heretaunga St West
Market St South
from Heretaunga St West to Eastbourne St West
10:00am – 3:00pm
Karamu Road North from Heretaunga St East to Eastbourne St East
Eastbourne St East from Russell St to Warren St South
1.2 USO
Group – Saturday, 22 September 2018 for the 10 Hour Cycle Relay
– Hawke’s Bay to be held on Thompson
Road between Twyford Road and Jarvis Road. The road
closure will be between 7:00am and 5:00pm, Saturday, 22 September 2018. The
purpose of this road closure is to provide a safe space for supporter gazebos
and the start / finish of the relay.
1.3 These
requests arise from the need to inform and gain Hastings District Council
(‘the Council’) approval in order to comply with the legal process
to temporarily close the above roads.
1.4 The Council is required to give effect to the purpose of local
government as prescribed by Section 10 of the Local Government Act 2002. That
purpose is to meet the current and future needs of communities for good quality
local infrastructure, local public services, and performance of regulatory
functions in a way that is most cost–effective for households and
businesses. Good quality means infrastructure, services and performance that
are efficient and effective and appropriate to present and anticipated future
circumstances.
1.5 The
objective of this decision relevant to the purpose of Local Government is to
provide for good quality local public services by allowing the proposed events
to take place in a controlled environment with the temporary road closure
provisions providing safety measures for residents and road users in the
particular areas while the activities are being undertaken.
1.6 This
report concludes by recommending the above temporary road closures be approved,
subject to conditions.
2.0 BACKGROUND
2.1 The
above events are being undertaken by:
2.2 Creative
Hastings - Annual Blossom Parade temporary road closures detailed above.
All the above roads will be temporarily closed for the first time this calendar
year apart from the following:
· Russell St South – from Eastbourne
St East to Lyndon Road East. This will be the second temporary road closure of
this road during this calendar year.
· Eastbourne St East – from Warren
St South to Russell St South. This will be the second temporary road
closure of this road during this calendar year.
2.3 The
purpose of the above temporary road closures is to hold the Annual Blossom
Parade. The above sections of the Hastings Central
Business District to be closed have been chosen specifically
for their suitability for holding the annual Blossom Parade.
2.4 The organisers of this event have been in contact with Go Bus (who
have their main bus stop in Eastbourne St) with details of this event. Go Bus
will need to put a separate temporary bus stop in place outside of the
temporary road closure area (which includes Eastbourne St). Signage will also
need to be placed at the Eastbourne St bus stop advising patrons of the
location of the new temporary bus stop.
2.5 USO
Group – 10 Hour Cycle Relay requiring the temporary
road closure of Thompson Road between Twyford
Road and Jarvis Road. This will be the first temporary
closure of this road during the 2018 calendar year. Thompson Road has been
chosen specifically for its suitability for holding
this particular event. The purpose of this road closure
is to provide a safe space for supporter gazebos and the start / finish of the
relay.
2.6 The
temporary closure check list (Attachment 1 and 3) details the necessary
items that the organisers need to submit as part of their applications for the
above proposed road closures. GIS maps showing the area of the temporary road
closures are also attached – as Attachment 2: Thompson Road and
Attachment 4: Blossom Parade Route.
3.0 CURRENT
SITUATION
3.1 The
temporary road closures will be managed in accordance with the New Zealand
Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
3.2 Detailed
Traffic Management Plans are to be submitted to the Hastings District Council
and the Plans will be approved for implementation, subject to the temporary
road closure applications being approved.
4.0 OPTIONS
4.1 Option
A: Approve the temporary road closures detailed above.
4.2 Option
B: Do not approve the temporary road closures detailed above.
4.3 Option
C: Approve only the temporary road closures for the Blossom Parade and do
not approve the temporary road closure of Thompson Road.
4.4 Option
D: Approve only the temporary road closures for Thompson Road and do not
approve the Blossom Parade.
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 The
organisers of the above events has been in contact with affected parties /
residents. They advise that no issues have been raised regarding the above
temporary road closures.
5.2 The
temporary road closures for the Blossom Parade have been posted on the Council
website and formal public notification was published in the Hawke’s Bay
Today newspaper on: Saturday, 21 July 2018.
5.3 The
closing date for submissions was 4:00pm, Saturday, 4 August 2018. No
submissions were received.
5.4 If
the road closures are approved, final formal public notification will be
published in the Hawke’s Bay Today newspaper on Saturday, 25 August 2018.
5.5 The
average daily traffic count for the roads used as part of the Blossom Parade
are:
|
Parade Set-up Area
|
Traffic Count
|
|
Russell St South – from Eastbourne St East to Lyndon Rd East
|
340
|
|
Lyndon Road East – from Russell St South to Hastings St
South
|
1480
|
|
Warren St South - from Lyndon Road East to the entrance to the Library car park
|
1300
|
|
|
|
|
Parade Route
|
|
|
Heretaunga St West from Nelson St South to Market St
South
|
5452
|
|
Heretaunga St East from Russell St North to Hastings St
South
|
5089
|
|
Eastbourne St West from Market St South to Russell St
South
|
9197
|
|
Hastings St South from Lyndon Road East to Heretaunga St
East
|
5046
|
|
Russell St North from Heretaunga St East to Queen St
West
|
2899
|
|
Queen St West from Russell St North to Nelson St
South
|
6142
|
|
Nelson St North from Queen St West to Heretaunga St West
|
9836
|
|
Market St South from Heretaunga St West to Eastbourne St
West
|
3500
|
|
Karamu Road South from Heretaunga St East to Eastbourne
St East
|
4000
|
|
Eastbourne St East from Russell St to Warren St South
|
5922
|
5.6 The
temporary road closure for Thompson Road has been posted on the Council website
and formal public notification was published in the Hawke’s Bay Today
newspaper on: Saturday, 28 July 2018.
5.7 The
closing date for submissions was 4:00pm, Saturday, 11 August 2018. No
submissions were received.
5.8 If
the road closure is approved, final formal public notification will be
published in the Hawke’s Bay Today newspaper on Saturday, 25 August 2018.
5.9 The
average daily traffic count for Thompson Road is 550 vehicles.
5.10 As
per the requirements of schedule 10, section 11 of the Local Government Act,
Emergency Services including NZ Police, St John Ambulance, Ministry of
Transport (MoT), New Zealand Transport Agency (NZTA) and the Fire Service have
been informed and will be allowed emergency access at all times during the
temporary road closure. Council has not received any submissions from MoT, NZTA
or the NZ Police.
6.0 HEALTH
AND SAFETY
6.1 As
per the requirements of the Health and Safety at Work Act 2015, the applicant
is required to include a Health and Safety Plan with their temporary road
closure application. Additionally, conditions drawing the applicant’s
attention to their obligations, including compliance with the Health and Safety
Plan, have been provided in the recommendations.
7.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
7.1 The
above temporary road closure will be undertaken in accordance with The Local
Government Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11. The council may, subject to such conditions as it thinks
fit (including the imposition of a reasonable bond), and after consultation
with the Police and the Ministry of Transport, close any road or part of a road
to all traffic or any specified type of traffic (including pedestrian
traffic).”
“(e) For a period or periods not exceeding in the
aggregate 31 days in any year for any exhibition, fair, show, market, concert,
film-making, race or other sporting event, or public function:
Provided that no
road may be closed for any purpose specified in paragraph (e) of this clause if
that closure would, in the opinion of the council, be likely to impede traffic
unreasonably.”
8.0 PREFERRED
OPTION/S AND REASONS
8.1 Option
A is the preferred option. It recommends the Committee approve the
temporary road closures detailed above, subject to conditions that will ensure
public safety is maintained.
8.2 Given
that there are no submissions in opposition to the closures and that subject to
the recommended conditions the activities can proceed and be undertaken in a
safe and controlled environment, the risks associated with these closures can
then be minimised and safely managed to Council’s satisfaction.
|
9.0 RECOMMENDATIONS AND
REASONS
A) That
the report of the Transportation Operations Engineer titled “Temporary
Road Closures - Annual Blossom Parade - 15 September 2018, Thompson Road
(Twyford) - 22 September 2018 ” dated 23/08/2018
be received.
B) That,
there being no submissions received, the Council approve the temporary road
closures for the annual Blossom Parade.
Parade
Set-up Area
6:00am
– 3:00pm
Russell St
South from Eastbourne St East to Lyndon Road East
Lyndon Road
East from Russell St South to Hastings St South
Warren St
South from Lyndon Road East to the entrance to the Library car park
Parade
Route
7:00am
– 1:00pm
Heretaunga St
West from Nelson St South to Market St South
Heretaunga St
East from Russell St North to Hastings St South
10:00am
– 1:00pm
Eastbourne St
West from Market St South to Russell St South
Hastings St
South from Lyndon Road East to Heretaunga St East
Queen St West
from Russell St North to Nelson St South
Nelson St
South from Queen St West to Heretaunga St West
Market St
South from Heretaunga St West to Eastbourne St West
10:00am – 3:00pm
Karamu Road North from Heretaunga St East to Eastbourne St East
Eastbourne St East from Russell St to Warren St South
C) That,
there being no submissions received, the Council approve the temporary road
closure of Thompson Road between Twyford Road
and Jarvis Road. The road closure will be between 7:00am and 5:00pm,
Saturday, 22 September 2018.
D) The
Council approve the above temporary road closures subject to the following
conditions to be complied with to the satisfaction of the Group Manager:
Asset Management:
1. These
events are conducted in accordance with the New Zealand Transport Agency Code
of Practice Temporary Traffic Management (CoPTTM).
2. The
Traffic Management Plans including provision for appropriate signage are
approved by the Traffic Management Coordinator acting under delegated
authority.
3. The
Traffic Management Plans must be complied with including any specific
conditions.
4. Copies
of the relevant liability insurance policies are received.
5. That
the cost of all advertising is met by the event organisers.
6. Emergency
Services are contacted regarding the holding of these events with details of
the date, locations and time frames.
7. As per
the Traffic Management Plan provisions - all emergency services will be
accommodated and access provided through the sites as required.
8. (i) The
applicant is responsible under the Health and Safety at Work Act 2015 for all
health and safety risks associated with this activity and must take
reasonably practicable steps to ensure the safety of all persons during this
temporary road closure.
(ii) And,
the applicant has in place at all times, appropriate Health and Safety
measures (to prevent harm to any persons), including (but not limited to) any
measures provided for in the submitted Health and Safety Plan including any
conditions attached.
With the reasons for this decision
being that the objective of the decision will contribute to the good quality
local infrastructure by:
i) That
the use of the above listed St/roads for these short periods of time will not
unreasonably impede traffic.
ii) Allowing
the above temporary road closures the organisers can undertake their events
in a safe and controlled environment with all risks minimised and managed.
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Attachments:
|
1
|
Checklist for USO 10hr Cycle Relay Road Closure -
Saturday 22 September 2018
|
TR-8-18-9464
|
|
|
2
|
Overview Plan Map of USO 10 hour Cycle Relay Race
Road Closure - Saturday 22 September 2018
|
TR-8-18-9465
|
|
|
3
|
Checklist for Blossom Parade Road Closures -
Saturday 15 September 2018
|
TR-8-18-9463
|
|
|
4
|
Overview Plan Map of Blossom Parade Road Closures -
Saturday 15 September 2018
|
TR-8-18-9462
|
|
Hastings District
Council
