Agenda of Works and Services Committee Meeting

File Ref: 18/716

REPORT TO: Works and Services Committee

MEETING DATE: Tuesday 28 August 2018

FROM: Parks Asset Planner

Jennifer Leaf

SUBJECT: Adoption of Draft Raureka Parks Management Plan for Consultation Purposes

1.0 SUMMARY

1.1 The purpose of this report is to request the Committee to adopt the Draft Raureka Parks Management Plan for public consultation purposes.

1.2 This requirement comes from the obligation of the Hastings District Council, as an administering body under the Reserves Act 1977, to prepare Reserve Management Plans for the reserves under its management.

1.3 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure in a way that is most cost–effective for households and businesses. Good quality means infrastructure that is efficient and effective and appropriate to present and anticipated future circumstances.

1.4 The objective of this decision relevant to the purpose of Local Government is the delivery of good quality local infrastructure that creates places and spaces for recreation and arts and culture for the benefit of the whole community.

1.5 This report concludes by recommending that the Draft Raureka Parks Management Plan be adopted for public consultation.

2.0 BACKGROUND

2.1 As an administering body under the Reserves Act 1977, the Hastings District Council is required to prepare Reserve Management Plans for the reserves under its management. The Plans identify issues, objectives and policies for the use, development, management and protection of the reserves within the District. Further, they seek to balance the protection of the natural resources on them, against the recreational needs of the community.

2.2 The Reserves Act requires a set process to be followed in the preparation of a Reserve Management Plan. Council has adopted the following process based on these requirements.

· Notification of intention to prepare Reserve Management Plan

· Receive comments from public for inclusion in Draft Plan

· Prepare Draft Plan

· Workshop with Council to consider Draft Plan

· Council adopts Draft Plan for consultation purposes

· Public notification of Draft Plan (60 day submission process)

· Hearing of submissions and make any required amendments

· Obtain Minister of Conservation approval

· Adopt Final Reserve Management Plan

· Monitor and review Plan as required.

2.3 The workshop for the Raureka Parks Management Plan was held on 7 August 2018, with all feedback now incorporated into the Plan for consultation purposes.

2.4 The Works and Services Committee has authority to exercise all Council’s powers in matters affecting reserves including the adoption of Draft Reserve Management Plans for consultation.

3.0 CURRENT SITUATION

3.1 The Raureka Parks Management Plan covers the following three parks: (1) Whenua Takoha Reserve; (2) Ebbett Park; and (3) St. Leonards Park. A description of each of these parks is provided below.

Whenua Takoha Reserve

3.2 Whenua Takoha Reserve is one of Hastings’ newest parks and was built on a site previously owned by Housing New Zealand. It is held in fee simple title, administered and managed by Council, but not held subject to the Reserves Act.

3.3 This small 1600m² site is located in Cobham Street and surrounded by residential properties. There is a small playground on the park.

Ebbett Park

3.4 Ebbett Park is a 3.4ha community park, located north of the Hawkes Bay Racecourse. It is held in fee simple title, administered and managed by Council, but not held subject to the Reserves Act.

3.5 The park is almost entirely bordered by residential housing with four road frontages: the main entrance on Gordon Road, a service entrance on Southland Road, and two access points on Oliphant Road. The park has a small playground and is a favourite local dog walking space. Girl Guiding have a building in the central section and the old tennis courts at the northwest end is utilised by Raureka Community Trust with tennis activity supported by members of the former Westend Tennis Club.

St Leonards Park

3.6 St Leonards Park is a 4.9ha sport and recreation park, situated on the edge of the commercial area of Stortford Lodge. It is held in fee simple title, administered and managed by Council, but not held subject to the Reserves Act.

3.7 The sportsfields and small playground neighbour the Hastings Saleyards and is bordered by Southampton Street and Francis Hicks Street. Two buildings at the northwest entrance off of Francis Hicks Street are home to the Western Rangers Football Club and the Hawke’s Bay Woodturners Guild.

3.8 Various research into the use and facilities within these three parks has been carried out as part of the preparation of this Draft Plan, including a Safety Audit and Crime Prevention through Environmental Design (CPTED) Assessment

3.3 Public notice was given on 21 April 2018 under Section 41 of the Reserves Act 1977 of Council’s intention to prepare the Raureka Parks Management Plan, along with an invitation to send written comments, attend an Open Day at the Parks on 26 May 2018 or complete an online Community User survey. A letter was also sent to over 3000 residents within a 500m radius of the parks, inviting their input. Notification was also given on the Council website and Facebook page. The closing date for written submissions was 22 June 2018.

3.4 The survey process generated a total of 96 responses, which can be summarised as follows:

Whenua Takoha Reserve

3.5 A total of 20 surveys were completed relating to Whenua Takoha Reserve. This park is well loved and looked after by the local community. The users are happy with the park, but the submissions identified a lack of picnic tables and seating, lack of youth orientated activities, lack of shade and a desire for a formal BBQ and shelter area.

Ebbett Park

3.6 A total of 30 surveys were completed relating to Ebbett Park. These submissions identified the need for more picnic tables and seating but also concerns regarding their personal security. CPTED confirmed the poor passive surveillance in the park. The other areas of focus were the quality of the playground, its popularity for off-lead dog walking, and the use of the West End Tennis and Girl Guiding Hut.

St Leonards Park

3.7 A total of 32 surveys were completed relating to St Leonards Park. These submissions identified the poor condition and play value of the playground, lack of public toilet and seating areas, lack of youth facilities and poor accessibility.

4.0 OPTIONS

4.1 There are two options available:

· Option 1 Adopt the Draft Raureka Parks Management Plan for public consultation purposes (with any amendments identified);

· Option 2 Do not adopt the Draft Raureka Parks Management Plan for public consultation purposes at this time.

5.0 SIGNIFICANCE AND ENGAGEMENT

5.1 The adoption of the Reserve Management Plans for consultation purposes will not trigger any of Council’s significance thresholds.

5.2 Consultation with interested and affected parties, user groups and the general public has been wide.

5.3 While these reserves are not currently held subject to the provisions of the Reserves Act, the preparation of these plans have followed this legislative process.

5.4 Once this Draft Plan is adopted by this Committee for consultation purposes, a further formal consultation process will activate which will enable the community to make further written submissions, which will be heard by the Reserve Management Plan Sub-Committee.

5.5 Once submissions are heard and their financial implications ascertained, Council will respond to the submissions and consider its ability to fund any additional requests.

5.6 As identified in Section 3.0, consultation has been thorough and wide, with 96 individual survey responses received, and feedback from a separate community open day held.

5.7 A Workshop was held on 7 August with Councillors to discuss the submissions that have been received, and the main issues and options, and concept plans that were proposed to be included in the Draft Plan.

6.0 ASSESSMENT OF OPTIONS (Including Financial Implications)

6.1 Reserve Management Plans contain policies which will regulate how a reserve is managed. They identify key actions required in the management and development of reserves. As such they are fundamental planning tools to ensure that any work carried out on public reserves is undertaken in a planned and coordinated manner to achieve the best environmental and economic outcome.

6.2 Without Reserve Management Plans, any work undertaken on them will continue to be carried out in an ad hoc manner, without taking into account the key objectives of the public or budget and environmental considerations.

6.3 The Draft Raureka Parks Management Plan included in Attachment 1 has taken into account all the identified issues from research and consultation and feedback from the Council workshop.

6.4 The main features of the Concept Plans for each of the parks are:

Whenua Takoha Reserve

6.5 The proposed vision for Whenua Takoha Reserve is: ‘Whenua Takoha Reserve is the local park for getting together, community buildings, play and informal sport’.

6.6 The Plan proposes to:

· Increase seating and tables

· Provide BBQ and Shelter

· Provide drinking fountain

· Provide a half basketball court and youth seating area

Ebbett Park

6.7 The proposed vision for Ebbett Park is: ‘Ebbett Park remains true to the desires of the benefactors while meeting the needs of current and future users for a safe, attractive parkland that balances active with passive leisure use’.

6.8 The Plan proposes to:

· Extend dog off-lead hours

· Relocate renewed playground and add fence

· Construct new carpark and public toilet in the park adjacent to the Girl Guide Hut

· Increase seating and picnic tables

· Increase central corridor lighting

· Address use of buildings and lease agreements

· Work with local community on gateway/artwork

· Consider the future of the western end of Ebbett Park

St Leonards Park

6.9 The proposed vision for St Leonards Park is: ‘St Leonards Park is an active and safe urban park where the community can come together to enjoy sport and a range of physical activity’.

6.10 The Plan proposes to:

· Upgrade playground to Key Urban Playground

· Capture farm theme of Saleyards and interpretative history boards

· Construct new carpark and public toilet in the park off Southampton Street

· Increase seating and picnic tables

· Provide concrete pathway to link Francis Hicks and Southampton Street.

6.11 There is currently $955,000 funding included in the Long Term Plan over the first 8 years. The proposed Concept Plans include the following actions and associated capital costs, with the financial implications identified in Table 1 below.

Table 1: Proposed Budget & Financial Implications

Action	Cost	TOTAL COST	AVAILABLE FUNDS	DEFICIT
RMP Preparation	10,000.00
Whenua Takoha Reserve
BBQ	20,000.00
Shelter	10,000.00
Water Fountain	5,000.00
Additional Furniture	11,000.00
Half-Court Basketball	30,000.00
Trees	1,000.00
Total	77,000.00
Ebbett Park
Road and Carpark	122,875.00
Concrete and footpaths	50,600.00
Improved Lighting	3,750.00
Renew Playground	110,000.00
Furniture	19,500.00
Public Toilet	160,000.00
Water Fountain	5,000.00
Dog bag dispenser	1,000.00
Historical interpretive signage	1,500.00
Enhance landscape plantings	10,500.00
Petanque Court	4,000.00
Total	488,725.00
St Leonards Park
Road and Carpark	155,725.00
Concrete and footpaths	82,525.00
Furniture	17,250.00
Tree and Planting	14,000.00
Upgrade Playground	318,000.00
Historical interpretive signage	1,500.00
Public Toilet	160,000.00
Water Fountain	5,000.00
Perimeter Fitness Trail	53,000.00
Lighting	15,000.00
Road and Carpark	155,725.00
Concrete and footpaths	82,525.00
Total	822,000.00
TOTAL COST		1,397,725.00
Playground Renewal			115,000.00
Playground Upgrade			50,000.00
Long Term Plan			955,000.00
TOTAL FUNDS			1,120,000.00
TOTAL DEFICIT				277,725.00

6.12 This identifies a deficit of $420,500.00.

7.0 PREFERRED OPTION/S AND REASONS

7.1 The preferred option is that the Draft Raureka Parks Management Plan be adopted for public consultation.

7.2 If this option is supported, the following process will be implemented by Officers:

(a) Public notification of the Draft Raureka Parks Management Plan available for inspection and comment (60 days from date of notice) in HB Today and on My Voice My Choice

(b) Personally advise all individuals and organisations who have been involved in the initial planning stages that the Draft Plan is available for inspection and comment

(d) Draft Plans and submission forms made available in the Hastings Libraries and on the Council website

7.3 If Officers notify the availability of the Draft Plan on 1 September 2018, the deadline for submissions will be end of October 2018, with hearings scheduled for mid-November 2018. It is then the intention for Council to be presented with a final plan for adoption at its 13 December 2018 Council meeting.

As discussed earlier in the report, there are currently adequate funds identified in the Long Term Plan for the identified works on the proposed Concept and Action Plans. The public consultation process will identify the public opinion on the proposed actions, and provide Council with the ability to amend the plan accordingly during the hearing process if required.

8.0 RECOMMENDATIONS AND REASONS

A) That the report of the Parks Asset Planner titled “Adoption of Draft Raureka Parks Management Plan for Consultation Purposes” dated 28/08/2018 be received.

B) That the Draft Raureka Parks Management Plan (Attachment 2) be adopted for consultation purposes and that officers be instructed to commence the consultation process as required by the Reserves Act 1977.

With the reasons for this decision being that the objective of the decision will contribute to good quality local infrastructure in a way that is most cost-effective for households and business by:

i) The preparation of Reserve Management Plans to identify Council’s intention with regard to the provision, development and protection of the Raureka Parks for the community and future generations to enjoy.

Attachments:

Draft Raureka Reserve Management Plan

PRJ18-32-0019

Separate Doc

File Ref: 18/752

REPORT TO: Works and Services Committee

MEETING DATE: Tuesday 28 August 2018

FROM: Group Manager: Asset Management

Craig Thew

SUBJECT: Asset Management Group Project and Activities Update

1.0 SUMMARY

1.1 The purpose of this report is to update the Committee on progress with projects managed by the Asset Management Group and other activities, as well as strategies the Group has been working on during the 2017/2018 financial year. Financial details are reported as part of the separate quarterly financial report to the Finance and Monitoring Committee ultimately in the Annual Report.

1.2 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.3 This report concludes by recommending that the report of the Group Manager, Asset Management be received.

2.0 UPDATE ON KEY PROJECTS

2.1 A Schedule of Contracts let is attached as Attachment 1 and Attachment 2.

2.2 The Asset Management Projects Status Report is attached as Attachment 3.

2.3 A more detailed record of Major Projects that are being delivered across Council is included in a separate report that forms part of this Committee’s agenda

3.0 WASTE AND DATA

Objective 1 – A Community That Wastes Less:

3.1 The Joint Waste Futures Project Steering Committee has heard and considered the submissions made on the draft Joint Waste Management and Minimisation Plan and is recommending the adoption of the updated plan to both Hastings District Council and Napier City Council. The full plan will be presented to Council for adoption at the meeting on 30 August 2018. A total of 6165 submissions were received during the consultation period.

Health and Safety

3.2 No serious harm incidents were reported. A few minor incidents have occurred at the Henderson Road Transfer Station, staff have provided basic first aid as required. One person sought medical attention following the incident. No follow up action is required although signage at the site is being reviewed. In light of recent falls into the pit (recorded in the previous report) a meeting between council H&S officers and members of the waste team was held on 25 July to review the overall performance of the safety ramp since its installation.

Quality/Compliance Measures and Improvements

3.3 Officers aim to meet all consent conditions associated with HDC waste disposal sites. HBRC have completed audits of Omarunui as well as the closed landfills at Blackbridge and Roys Hill.

Operating Performance

3.4 Omarunui Landfill: Revenue (excluding levy and ETS) at the landfill as at 30^th June 2018 was $1,639,616 more than expected (against budget) due to final revenue for forest harvest that was unbudgeted in 2017/18 ($474,451) as we as higher than budgeted tonnes over the weigh bridge.

3.5 In financial terms the overall net surplus from operations of $3,266,186 is $1,644,483 favourable to budget.

3.6 Henderson Road Refuse Transfer Station: revenue is $78,164 above budget. Operational savings at Henderson Road are $117,540 ahead of budget. Therefore the overall surplus is currently $195,704 year to date.

Value for Money

3.7 Recent benchmarking work was completed during the review of landfill charges for the Omarunui Landfill for the 2018/19 year. The information shows that the landfill remains cost competitive to these publically available rates:

Omarunui (2018/19 rate)	$110.40
Taupo	$120.00
Marlborough	$115.50
Wellington	$121.80
Silverstream	$120.00
New Plymouth	$122.10
Central Hawke’s Bay	$147.00
Rotorua	$153.00
Wairoa	$185.00

(Prices include the Waste Levy, ETS and GST are correct as at November 2017)

Regional and National Issues

3.8 The New Zealand recycling market is currently facing difficult times, created by China’s policy decision to stop importing plastic and paper/cardboard for recycling as they have sufficient supply within the Chinese market to meet their demands. Local Hawke’s Bay contractors are currently experiencing difficulties in selling plastics collected for recycling. Officers are in discussions with these businesses to explore all possible options. The Hawke’s Bay is fortunate to have a local paper/cardboard recycling company that has capacity to continue taking our material for recycling.

3.9 The Havelock North recycling facility at Martin Place is frequently subject to material being left on site (illegal dumping, rubbish and material not deposited into the bins). This has required additional clean ups and servicing with increased costs. Signs were installed in June which had limited impact. A live CCTV camera is to be installed to deter further activity on this site. This camera will be monitored by the CCTV operator 24/7 and letters will be issued to any persons leaving material on the site inappropriately.

Waste Minimisation

3.10 The key focus for the waste minimisation team this quarter has been on the draft joint Waste Management and Minimisation Plan consultation and hearings.

Waste Levy Funds

3.11 All data returns have been submitted to the Ministry for the Environment and payments received to date, totalling $300,777.95, for this financial year

4.0 WATER – WASTEWATER SERVICES

Objective 1 – Healthy Drinking Water and Sanitary Services

4.1 Water supplies across the district are operating effectively with operational and monitoring improvements ongoing. Chlorination has been in place across all supplies since March 2018 with all supplies with the exception of Te Awanga maintaining the minimum 0.2mg/L FAC residual across the network.

4.2 Small Community Water Supplies - Work is progressing well with the small community water supplies project. A decision has been made to aggregate all small supplies, being Esk/ Whirinaki, Clive, Whakatu, Haumoana/ Te Awanga, Waimarama and Waipatiki, into one project for delivery. This provides opportunities to maximise buying privileges and economies of scale in purchasing treatment equipment, while still dealing with issues and delivering works on a site by site basis. The work is programmed for delivery by the end of the 2019/2020 financial year, with a priority established for each site, with Haumoana/ Te Awanga the first site to be progressed. A common approach to design and modular components that will be common to all sites is proposed. Negotiations are well advanced with water treatment specialists Lutra to design, manage and deliver this project.

4.3 Hastings Urban Water Supplies - With the recent poor interest in the community involvement in this section of the major capital works delivery programme, work has progressed on defining possible sites and options, with emphasis on the current Eastbourne and Frimley water supply sites being favoured. Work is currently being undertaken to confirm treatment options, reservoir storage volumes and site requirements, while a scope of works is being developed to more accurately determine the state of existing assets, particularly existing bores, and the role they will play in the final design process. It is proposed to reconsider a more focussed community engagement approach on a site by site basis as this project proceeds. A more detailed plan and programme is being finalised for this section of work.

4.4 This is due to Te Awanga’s distance from the Haumoana source water and the effects of iron and manganese on chlorine levels. Although we do not meet the 0.2mg/L target there are sufficient chloramines (chlorine compounds) at levels that provide a disinfection residual to help protect the supply.

4.5 The operations team are continuing to actively manage and monitor the chlorine levels in both the Haumaona and Te Awanga water supply. Regular flushing of watermains is helping to reduce the build-up of iron and manganese precipitates that react with the chlorine and we continue to monitor taste and odour complaints and respond as necessary.

4.6 The investigation into backflow prevention has included reviewing our current knowledge and data on the testing, surveys and installation of devices within our reticulation networks. A detailed programme is being developed to identify priorities and risks and to ensure this high risk item is adequately resourced and funded.

4.7 Reservoir improvement projects are being programmed following the detailed inspections of each facility. The extent of works (predominantly cleaning) may require some reservoirs to be taken offline during lower demand periods or, as in the case of Waimarama where structural repairs are required, temporary provisions put in place while works are carried out.

4.8 Installation of over 100 dedicated sampling stations for water quality monitoring have been installed across all water supplies. These new sampling facilities have been designed to provide a high degree of protection and minimise the potential for external environmental factors to affect the quality of our water samples.

4.9 The annual survey information for the 2017 (1/07/16 to 30/06/17) year has been compiled and submitted to the MoH for DWSNZ compliance assessment. The survey includes results of water quality samples taken across all of our water supplies and includes evidence in regard to S.69 of the Health (Drinking Water) Amendment Act 2007 which covers source protection, catchment management, supply outages, investigation of complaints and the maintenance of records.

4.10 The Wilson Road WTP new bore and U.V treatment installation project is in the commissioning phase and is intended to be operational at the end of August. This plant upgrade is the second supply to have treatment installed (Brookvale being the first) and is part of the Drinking Water Strategy to ensure all supplies are compliant with the Drinking Water Standards.

4.11 The updated Water Safety Plans for Waimarama and Haumoana/Te Awanga have been approved by the Drinking Water Inspectorate. The updated plans for Whakatu and Clive have been submitted and are currently being assessed.

4.12 Inspections of key infrastructure, as per the inspection program in Infrastructure Data, continue with monthly reporting.

Completed inspections
June	243
July	287

4.13 The wastewater reticulation system continues to operate well with routine operations and maintenance activities being undertaken by City Care. There have been no major issues over the last quarter apart from minor blockages and the temporary loss of service in some low lying areas during the heavy rain event in June.

4.14 The wastewater treatment plant continues to operate within in its consent conditions. The heavy rain event has highlighted some BTF operational issues at maximum flows. Investigations are underway to assess the BTF system to identify any mitigation options that may be necessary.

4.15 The following works are underway at the wastewater treatment plant:

· Improvements to the milliscreen dewatering equipment is progressing well with the installation of the new Nogerath dewatering unit.

· The domestic screen replacement with a Centre-Flo band screen is underway.

· The PLC control system upgrade is underway and progressing well.

4.16 The major Wastewater renewals works for 2018/19 include:

· WWTP manifold renewal - this project is at procurement stage

· Park Road rising main – this project is at detailed design stage with Phase 1 scheduled for construction in 2018/19

· Roading related renewals in Alexandra Rd/Hastings Street - this project is at investigation and design stage and scheduled for construction in 2018/19.

· Trunk Sewer renewals - this project is at design stage with construction scheduled for the fourth quarter 2018/19

· Minor pump station renewals and improvements

Objective 2 – Sustainable Use of Land and Water Resources

4.17 The district experienced a significant amount of rain on the 11^th & 12^th of June, with approximately 200mm of rain over the two days. Minor localised flooding occurred due mainly to blocked sumps and house connections, along with a small number of streets that were inundated. Further investigations are underway to look at options to reduce the effects of flooding.

4.18 Tonkin & Taylor are continuing to assess options for enhancement of Lowes Pit, in conjunction with assessments of high risk sites in the Lowes Pit catchment. This work will identify options to improve stormwater quality and improvements to the receiving environment.

4.19 All industrial properties that discharge stormwater into Lowes Pit are being assessed by an environmental scientist to identify any potential sources of pollutants that may enter the stormwater system discharging into Lowes Pit. This risk assessment will identify high risk sites and Council will work closely with these properties to improve their on-site stormwater management and reduce the risk of contaminant release.

4.20 The approach of identifying the source of pollutants from individual sites is also being developed to assess the Ruahapia Industrial catchment.

4.21 Routine monitoring and sampling at the East Clive WWTP is being undertaken as required by the wastewater consent.

4.22 Trade waste activities continue to be monitored and the annual Trade Waste User meeting was held in April.

Objective 3 – Infrastructure Supporting Economic Growth

4.23 The following construction projects are underway:

· Lyndhurst Stage 2 – construction of bulk water services has been completed to the end of Lyndhurst Rd. A variation to the existing Fulton Hogan contract has been issued allowing Fulton Hogan to continue the installation of water, wastewater and stormwater services through the residential development to Arbuckle Rd. Design is underway for the extension of services to Ikanui Road.

· Railway Road Stormwater Improvements - the contract is substantially complete with only a small section of road surfacing and road marking yet to complete.

· Omahu Industrial Water and Wastewater – the installation of bulk water and wastewater services are continuing along the length of the industrial zone.

4.24 Growth planning continues for the following new residential areas:

· Iona/Middle and Breadalbane Avenue – planning and design of services.

· Brookvale Road – structure plan development and servicing assessments

· Howard Street – design of internal roading and bulk water services.

4.25 Waipatu/Ruahapia community/hapu planning – options for servicing new developments and existing community.

Objective 4 – Resilience to Hazards and Shocks

4.26 Hazard and resilience planning is ongoing as part of capital works design considerations.

4.27 The 3Waters Team is working with the Roading Team on a regional infrastructure Lifelines project. A criticality assessment is underway where assets of regional and local significance will be mapped, tagged critical and fed into the wider lifelines project. The asset groups included are pipelines, pump stations and treatment facilities. This will assist emergency response management and prioritisation.

4.28 The Risk Management Section of the Asset Management Plan has recently been revised and updated to ensure that the AMPs incorporate the work that has come out of the water crisis and aligns with Council’s overarching risk framework.

4.29 Emergency response/ Hazard Sheets have recently been developed and posted at key locations at the Wastewater treatment Plant.

Health and Safety

4.30 H&S assessments recently undertaken include:

· Chemical management assessment undertaken at WWTP and key water supply sites.

4.31 Monthly H&S meetings are held at the WWTP and toolbox meetings and specific task hazard assessments form part of daily activities at the plant.

4.32 There have been no major H&S incidents during the last quarter.

4.33 H&S assessments recently undertaken include:

· Noise level assessment

4.34 Hydrogen sulphide levels assessments in the reticulation (ongoing)

Risks

4.35 Development of the 3W Risk Management Framework is being progressed.

4.36 Risk and hazard plans are developed and implemented as part of all construction projects.

Quality/Compliance Measures and Improvements

4.37 Stormwater annual compliance reports were submitted to HBRC at the end of July 2018, covering the activities related to consent compliance.

4.38 A number of stormwater compliance reports have been received from HBRC and some technical non-compliances have been identified. These non-compliance items are related to outstanding maintenance at the detention dams in Havelock North and Te Awanga. Additional contractors have been engaged to complete the outstanding maintenance items.

4.39 Further technical non-compliances have been identified in the three recently issued Omahu Road stormwater consents. These relate to insufficient samples being collected in the previous twelve months. Extra resources are being identified to carry out the additional sampling requirements.

4.40 The wastewater treatment plant continues to operate within consent conditions and routine quarterly sampling has been undertaken.

4.41 The Annual compliance report is being prepared for submission to HBRC by 1 September 2018.

4.42 Results from drinking water samples taken for the period have all been within compliant levels:

Table 1. Drinking water compliance status for Sources/Water treatment Plants in the Hastings District (1 April 2018 - 31 June 2018)

Sources and Water Treatment Plants	Population	Samples/qtr (DWSNZ)	Samples taken	E.coli transgressions	Comment
TP00116 - G00076_U_Frimley Bore 1_RoutineUn_F	>10000	91	170	0	Complies
TP00116 - G02199_U_Frimley Bore 2_RoutineUn_F	>10000	91	170	0	Complies
TP01278 - G00782_U_Portsmouth Bore_RoutineUn_F	>10000	76 (daily when bore is running)	76	0	Complies
TP00115 - G02194_U_Eastbourne Bore 1_RoutineUn_F	>10000	91	184	0	Complies
TP00115 - G02195_U_Eastbourne Bore 2_RoutineUn_F
TP00115 - G02196_U_Eastbourne Bore 3_RoutineUn_F
TP00115 - G02197_U_Eastbourne Bore 4_RoutineUn_F
TP00115 - G02198_U_Eastbourne Bore 5_RoutineUn_F
TP00118_U_Brookvale WTP post treatment_RoutineChl_F	>10000	90 (daily when bore is running)	90	0	Complies
TP00117 - G00077_U_Wilson Road Bore_RoutineUn_F	>10000	41 (daily when bore is running)	41	0	Complies
TP00113 - G0007201_R_Haumoana Bore 2_RoutineUn_F	1900	26	181	0	Complies
TP00113 - G0007202_R_Haumoana Bore 3_RoutineUn_F	1900	26	181	0	Complies
TP01118 - G00663_R_Ferry Rd Bore_RoutineUn_F	198	3	14	0	Complies
TP01119 - G00664_R_Tuckers Lane Bore_RoutineUn_F	362	3	13	0	Complies
TP01315 - G00801_R_Whakatu Bore_RoutineUn_F	337	3	13	0	Complies
TP02990 - G01907_R_Parkhill Bore_RoutineUn_F	80	13	91	0	Complies
TP01913_R_Waipatu Bore Bennett Road_RoutineChl_F	30	13	15	0	Complies
TP01312_R_Waipatiki Beach Post Treatment_RoutineChl_F	12	13	16	0	Complies
TP01313_R_Post Treatment Omahu_RoutineChl_F	126	13	17	0	Complies
TP01914_R_Whirinaki Post treatment_RoutineChl_F	750	26	38	0	Complies
TP03025_R_Esk Post treatment_RoutineChl_F	50	13	28	0	Complies
TP00114_R_Waimarama Post Treatment_RoutineChl_F	2000	26	27	0	Complies

Table 2. Drinking water compliance status for Reticulation zones in the Hastings District (1 April 2018 - 31 June 2018)

Reticulation zones	Population	Samples/qtr (DWSNZ)	Samples taken	E.coli transgressions	Comment
HAS001BP	300	3	7	0	Complies
HAS001EA	16668	22	36	0	Complies
HAS001FL	12171	19	29	0	Complies
HAS001HN	15370	22	34	0	Complies
HAS001PA	200	3	6	0	Complies
HAS001WE	20055	25	44	0	Complies
HAU002	1900	13	23	0	Complies
CLI00AL	198	3	13	0	Complies
CLI001VA	362	3	13	0	Complies
WHA029	337	3	13	0	Complies
PAR005	80	3	14	0	Complies
WAI135	30	3	16	0	Complies
WAI087	12	3	11	0	Complies
OMA008	126	3	12	0	Complies
WHI007WH	750	13	24	0	Complies
WHI007ES	50	3	21	0	Complies
WAI007	2000	13	25	0	Complies

Operating Performance

4.43 For the 2017/18 year Council received 7,437 requests for services, a reduction of 1249 from 2016/17 at the height of the water crises. The number of service requests remains elevated from pre-2016 levels and this is consistent with the ongoing repairs and maintenance work across the water supply network.

4.44 The split between utilities is as follows:

Utility	100.0%
Stormwater	8.3%
Wastewater	20.4%
Drinking Water	71.3%

4.45 The top 5 complaints / requests for service are dominated by Drinking Water:

Count	Service Request type
1,149	WTLEK (leaking Water Toby)
988	WCLEK (Leaking connection - other)
621	WTLOC (Locate water toby)
537	WLEAK (Inspect water leak misc)
492	WTFLT (Faulty water toby)

4.46 The top 5 complaints for stormwater were:

Count	Service Request type
123	RMISC (Storm miscellaneous)
112	RSBLK (Blocked sump)
63	RCNEW (Request for new stm connection)
61	RCINV (Investigate problem connection)
61	ROFLD (General Surface Flooding)

4.47 The top 5 complaints for Wastewater were:

Count	Service Request type
283	SCBLK (Blocked sewer connection)
206	SMISC (Sewer miscellaneous)
144	SPBLK (Blocked sewer pipe/main)
79	SCINS (Inspect sewer connection)
65	SCNEW (Request for new swr connection)

4.48 Council employs a range of webmaps to monitor emerging trends across a range of metrics. The example below being water leaks in the last 90 days:

Value for Money

4.49 Co-ordinated renewals planning across the 3 Waters, Transportation and Parks groups is in the final stages with works beginning on a multi-year co-ordinated advanced investigations and planning report.

4.50 Wastewater programme / projects planning for the LTP has focussed on optimising renewals programmes to ensure ratepayers obtain ‘value for money’ for their wastewater rates charges.

4.51 The trade waste charges have not been increased for several years. There are proposed increases as part of the LTP. It is likely that annual inflation adjustments will be made thereafter.

4.52 New water meter and targeted rate charges were applied from 1 July. These increases are driven by the increased operational costs in the water supply area and the significant new projects that are planned to deliver safe water to all of our communities.

Regional and National Issues

4.53 The TANK working group is finalising the proposed rule changes for adoption into the HBRC Regional Plan. One of the main objectives of this process is to improve the quality stormwater runoff and enhancement of the natural receiving environment.

4.54 The plan change will also incorporate HDC’s Source Protection Zones for the Hastings and Flaxmere bore supplies. The SPZ’s are a crucial tool in identifying the land and activities that could impact on drinking water quality and includes objectives and rules that have been promulgated through the Joint Working Group and Regional Drinking Water Joint Working Committee.

4.55 Council officers are also involved in working groups that are providing advice to the MoH on drinking water matters as part of the Drinking Water Standards review.

4.56 The Government 3Waters Review is underway.

5.0 TRANSPORTATION

5.1 Refer Attachment 4

6.0 PARKS

Objective 1 – Safe Multi-Functional Urban Centres

6.1 One of the parks planning team primary focus is in co-leading the interim review of the CBD Urban design Strategy. The review is being carried out by respected urban designer Kobus Menz of the Urbanism+ consultancy. Workshops and consultation were held on 13^th – 14^th August. This review is particularly timely given the sizeable forward works programme included in the LTP for projects in the Hastings CBD.

6.2 The delivery of projects included in the Hastings CBD Vibrancy plan and CBD works programme have been put on temporary hold until the Strategy review is complete. This will ensure planned actions are synchronised and integrated as a total package and avoid any potential wasteful expenditure.

Objective 2 – Places and Spaces for Fun and Recreation

6.3 Construction work has now commenced on the upgrading of the playgrounds at Hugh Little and Sunderland Drive Parks. These playground upgrades are programmed for completion by late September 2018.

6.4 The Kirkpatrick Park playground upgrade is now complete and features a new BBQ, its associated shelter, a basketball court and picnic tables.

6.5 The upgraded changing rooms at Bill Mathewson Park is now complete. Progress was regrettably slower than hoped due to construction complications, and we are grateful for the Tamatea Rugby Club’s patience. The new public toilet is also complete and together, a notable improvement to facilities on the park has been achieved.

6.6 As a result of the earlier community engagement with the Flaxmere community on park improvements, procurement of some of the selected play pieces is underway with the intention of having some enhancements in place before Christmas.

6.7 Following public consultation and a Council workshop, the Draft Cornwall and Raureka Parks Reserve Management Plans are taking shape and will be returned to Council for approval to go out to final public submission, prior to adoption.

6.8 Officers have also putting the final touches on a master plan for Essex Crescent Reserve in Whakatu. This plan will seek to integrate a variety of projects including, playground renewal, a drinking fountain, a bus shelter, landscaping and a future toilet facility. Officers have met with David Trubridge to seek to advance designs for the proposed bus shelter. Engineering detailing has been commissioned in order to price the artistic bus shelter.

6.9 Planting and revegetation work continues at a number of parks and open spaces aimed at making the District a more attractive place to live, work and visit. These include the planting of approximately 15,000 shrubs in projects at Waipatiki Reserves, Waimarama Reserves, the Whakatu arterial road peanut roundabout, Tainui Reserve, urban garden beds and Duart House Reserve.

6.10 Winter tree planting is also in full swing with approximately 220 trees being planting in parks and streets.

Objective 3 – Places and Spaces for Arts, Culture and Learning

6.11 Work on the refurbishment of the Hastings CBD’s Nikau Vessel artwork is progressing well, although the reinstatement of the piece is being delayed to ensure any future new road layout design considerations are not impacted by returning the artwork to its original position.

6.12 Officers are currently working the Havelock North Business Association on identifying locations around the Village centre for potential new artworks. The HNBA is keen to run fundraising to roll out more public art in the Village.

Objective 4 – Appealing Visitor Destination

6.13 Graffiti offending has reduced by approximately 50% compared to the same time period last year and has added to the downtrend in graffiti incidents over the last 3 years.

6.14 The incidents of graffiti decreased by approximately 32% over the last quarter compared to the same time last year. The overall trend for the last 3 years continues to show a reduction across the District.

Objective 5 – Fostering Recreational Participation

6.15 A significant number of Council supported events have occurred across the parks open spaces. The table below highlight the more significant ones (June 18 to August 18):

Date	Event	Park
June 2018	Matariki Festival	Flaxmere Park
June 2018	HB Rippa Rugby Tournament	Ron Giorgi Park
July 2018	Haunted Nightmare Container Attraction	Windsor Park
July 2018	Eb Sparrow Concert	Haumoana Hall
July-Aug 2018	Weber Bros Circus	Havelock North Village Green
August 2018	East Coast Secondary School Road Race	Frimley Park

6.16 Officers are currently working with codes on the upcoming summer sports programme due to start in October on multiple sport grounds. These include Softball, Cricket, Touch and Summer Football.

6.17 Councillors are likely to be aware of the damage to the Havelock North Village Green, caused by the recent Webers Bros Circus. Work on rehabilitation of the turf was delayed due to wet weather and commenced on August 20^th. While the full cost of repair is passed on to the circus owners, officers are reviewing the type of activities that are seeking to use our grass reserves and looking to apply some performance criteria in order to avoid similar park space damage in the future.

6.18 Not only is the park damaged but it is also temporarily no longer usable to the community, as it takes time to repair the damage. Officers have met with the organisers of the next three events to appraise them of the situation and work through scenarios to ensure their events are a success. One event has been relocated to a new venue and regular communications continue with the Speigeltent and Holly Hospice event organisers to advise them of progress. Officers also met with St Columba’s Church representatives over their concerns of carpark. Their very real concerns of over use of the carpark by the circus are noted and taken on board.

6.19 It is quite apparent that during the winter months the risk to turf damage is higher than the drier months and this is exacerbated when heavy equipment and trucks are required. Our desire to be enabling comes with risks to our parks, especially in the wetter months. Officers will report back to Council on recommended user guidelines to help avoid similar adverse impacts in the future.

Objective 6 – Buildings and Spaces That Enhance District Identity

6.20 With the reserve planning work currently underway, arborist reports have been sought in relation to the significant tree stock in Cornwall and the Raureka Parks. Many of these trees are significant and are key features in making these parks special places for the Hastings community. As caretakers of these resources it is important that we manage the tree assets so that future generations can also enjoy them. By assessing their health now we can proactively care for the trees and provide for future succession.

Health and Safety

6.21 Playground assessments – All Council playgrounds are inspected weekly for defects and repairs.

6.22 Project and event safety observations and plans have begun tracking upwards with new project commitments associated with the beginning of the new financial year.

Risks

6.23 The key risks to parks in the winter months revolve around that of inclement wet weather. Apart from the damage at the Havelock North Village Green, there have been no weekend sport cancellations. Special attention continues to be shown to watercourses and culverts in high profile areas to ensure public safety and assets are protected.

6.24 Regional and National Issues

6.25 Council has successfully applied to the Regional Freedom Camping fund and received a grant of $190,000 to assist in the upgrade of the Haumoana Domain camping area near the river mouth. The funding will see additional hard seal access and carparking installed to service campervans and day visitors. The plans are being rapidly developed as work needs to be completed by December 2018. This grant has the potential to add real value to the planned upgrades of the Domain to deliver an enhanced greenspace. Council funds in the current year for a replacement toilet block in the Domain will also help in enhancing this seaside destination.

6.26 Matariki Tu Rakau – Remembrance Tree Planting. A new Government initiative has been set up that offers funding for tree planting programme to recognise the men and women served New Zealand, particularly in the armed forces. Initial ideas include Te Mata Park, the Hastings and Havelock North cemeteries, Tainui Reserve and Maraekakaho monument area. Officers will be following up on applications over the coming months.

7.0 QUALITY MANAGEMENT SYSTEM

OBJECTIVE – TO PROVIDE OPPORTUNITIES FOR IMPROVEMENT TO OUR QUALITY MANAGEMENT SYSTEM

7.1 During the period 1 April to 30 June 2018, 5 Continuous improvement opportunities were identified and recorded in the Asset management Quality system.

7.2 Work on creating a new NZS3910 Contract Management Manual has been undertaken with the new manual set to be released in a workshop with the team in August along with a new suite of templates to help stream line our internal contract management processes.

8.0 RECOMMENDATIONS AND REASONS

A) That the report of the Group Manager: Asset Management titled “Asset Management Group Project and Activities Update” dated 28/08/2018 be received.

Attachments: