COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Works and Services Committee

 

 

 

Meeting Date:

Tuesday, 28 August 2018

 


CG-14-5-00069                                                                           1

Minutes of a Meeting of the Works and Services Committee held on

Tuesday, 28 August 2018 at 1.00pm

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

4.         Adoption of Draft Raureka Parks Management Plan for Consultation Purposes  2

5.         Request to apply to funding organisations to contribute towards additional playground equipment at Flaxmere Park  2

6.         Asset Management Group Project and Activities Update  3

7.         Additional Business Items  3

8.         Extraordinary Business Items  3

 

 


CG-14-5-00069                                                                           1

 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE Works and Services Committee

HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Tuesday, 28 August 2018 AT 1.00pm

 

 

Present:                          Chair: Councillor Watkins – present for part of meeting

Mayor Hazlehurst

Councillors Barber, Dixon, Harvey, Heaps (Deputy Chair) – assumed the Chair for part of meeting, Kerr, Lawson, Lyons, Nixon, O’Keefe, Poulain, Redstone, Schollum (joining the meeting via Skype) and Travers

 

IN ATTENDANCE:             Acting Chief Executive (Mr N Taylor)

Group Manager: Asset Management (Mr C Thew)

Chief Financial Officer (Mr B Allan)

3 Waters Manager (Mr B Chapman)

Transportation Manager (Mr J Pannu)

Director: Major Capital Projects Delivery (Mr G Hansen)

Waste & Data Services Manager (Mr M Jarvis)

Parks & Property Services Manager (Mr C Hosford)

Parks Asset Planner (Ms J Leaf)

Parks Planning & Development Manager (Mrs R Stuart)

Democratic Support Manager (Mrs J Evans)

Committee Secretary (Mrs C Hilton)

 

 

1.         Apologies   

 

There were no apologies for absence. 

 

The Chair noted that Councillor Schollum had joined the meeting via Skype – under the Council’s current Standing Orders, adopted on 26 January 2017, Councillor Schollum could take part in discussion on items at this meeting, but could not move or second, or vote in regard to any resolutions.

 

 

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

 

 

3.         Confirmation of Minutes

 

Councillor Dixon/Councillor Travers

That the minutes of the Works and Services Committee Meeting held Tuesday 12 June 2018 be confirmed as a true and correct record and be adopted.

CARRIED   

 

 

4.

Adoption of Draft Raureka Parks Management Plan for Consultation Purposes

 

(Document 18/716)

The Parks Asset Planner, Ms J Leaf, spoke to her report and gave a power point presentation (PRJ18-32-0020).

 

 

Mayor Hazlehurst/Councillor Redstone

A)        That the report of the Parks Asset Planner titled Adoption of Draft Raureka Parks Management Plan for Consultation Purposes dated 28/08/2018 be received.

B)        That the Draft Raureka Parks Management Plan, (Attachment 2) of the report in “A)” above, with any amendments identified, be adopted for consultation purposes and that officers be instructed to commence the consultation process as required by the Reserves Act 1977.

C)        That Council seek to expand its funding to progress the Raureka Parks.

With the reasons for this decision being that the objective of the decision will contribute to good quality local infrastructure in a way that is most cost-effective for households and business by:

i)          The preparation of Reserve Management Plans to identify Council’s intention with regard to the provision, development and protection of the Raureka Parks for the community and future generations to enjoy.

CARRIED   

 

 

5.

Request to apply to funding organisations to contribute towards additional playground equipment at Flaxmere Park

 

(Document 18/766)

The Parks Planning & Development Manager, Mrs R Stuart, spoke to her report and gave a power point presentation (PRJ18-20-0009).

 

Councillor O'Keefe/Councillor Travers

A)           That the report of the Parks Planning and Development Manager titled Request to apply to funding organisations to contribute towards additional playground equipment at Flaxmere Park dated 28/08/2018 be received.

B)          That a request be made to the Trust House Foundation for funding for the amount of up to $100,000 for contribution to playground equipment and a cycle track for Flaxmere Park.

C)          That a request be made to the First Light Community Foundation for funding for the amount of up to $30,000 for contribution to playground equipment for the Flaxmere Park Playground.

D)          That a request be made to the Eastern and Central Community Trust for funding for the amount of up to $30,000 for contribution to playground equipment for the Flaxmere Park Playground.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for local public services in a way that is most cost-effective for households and business by:

i)       The provision of high amenity multi-use recreation asset that meets the needs of the community.

CARRIED   

 

 

6.

Asset Management Group Project and Activities Update

 

(Document 18/752)

The Group Manager: Asset Management, Mr C Thew, spoke to the agenda report and gave a power point presentation (ADM-01-6-1-18-614).

Councillor Schollum left the meeting (via Skype) at 2.50pm.

Councillor Watkins (Chair) left the meeting at 2.50pm.  Councillor Heaps (Deputy Chair) assumed the Chair for the remainder of the meeting.

Councillor Kerr left the meeting at 3.10pm.

 

 

Councillor Dixon/Councillor Redstone

A)        That the report of the Group Manager: Asset Management titled Asset Management Group Project and Activities Update dated 28/08/2018 be received.

CARRIED   

 

7.         Additional Business Items

            There were no additional business items.

 

8.         Extraordinary Business Items

            There were no extraordinary business items.

   

  

________________________

 

The meeting closed at 3.23pm

 

Confirmed:

 

 

 

Chairman:

Date: