Minutes of Council Meeting - 6 September 2018

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HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON Thursday, 6 September 2018 AT 11.00am

Present: Mayor Hazlehurst (Chair)

Councillors Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon, O’Keefe, Redstone, Schollum, Travers and Watkins.

IN ATTENDANCE: Acting Chief Executive (Mr N Taylor)

Group Manager: Asset Management (Mr C Thew)

Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)

Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)

Group Manager: Human Resources (Mrs B Bayliss)

Chief Financial Officer (Mr B Allan)

Group Manager: Community Facilities & Programmes (Mrs A Banks)

Capital Works and Development Manager ( Ms A Botha)

General Counsel (Mr S Smith)

Projects Adviser (Mrs A Hilton)

Strategy Manager (Mr L F Verhoeven)

Democratic Support Manager (Mrs J Evans)

Council Intern ( Mr W Tupaea)

1. Prayer

The Karakia was led by Councillor Barber.

Apologies

Councillor Dixon/Councillor Travers

That apologies for absence from Councillor Poulain be accepted.

CARRIED

Leave of Absence

Councillor Kerr/Councillor Lawson

That leave of absence be granted to Councillors as follows:

Councillor Barber 11 – 12 September 2018

Councillor Schollum 24 – 26 September 2018

Councillor Harvey 11 – 12, 26 – 27 September and 11 – 12 October;

Councillor O’Keefe 18 – 21 September 2018

CARRIED

3. Seal Register

Mayor Hazlehurst/Councillor Kerr

That the seal register lie on the table.

CARRIED

4. Conflicts of Interest

There were no declarations of conflicts of interest.

5. Confirmation of Minutes

There were no minutes to confirm at this meeting.

6. Additional Business Items

There were no additional business items.

7. Extraordinary Business Items

There were no extraordinary business items.

Recommendation to Exclude the Public from Items 9 and 10

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Mayor Hazlehurst/Councillor Heaps

THAT the public now be excluded from the following parts of the meeting, namely;

9 Hawke's Bay Opera House Precinct - Plaza Redevelopment

10 Hawke's Bay Opera House Precinct - Municipal Building Update and Options

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

9 Hawke's Bay Opera House Precinct - Plaza Redevelopment

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To protect negotiations yet to be be completed.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

10 Hawke's Bay Opera House Precinct - Municipal Building Update and Options

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To protect negotiations yet to be completed.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

________________________

The meeting closed at 1.10pm

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156