Hastings District
Council
Civic Administration Building
Lyndon Road East, Hastings
Phone: (06) 871
5000
Fax:
(06) 871 5100
WWW.hastingsdc.govt.nz
A G E N D A
International Advisory Group MEETING
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Meeting Date:
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Wednesday,
12 September 2018
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Time:
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3.00pm
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Venue:
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Landmarks
Room
Ground Floor
Civic
Administration Building
Lyndon Road
East
Hastings
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Members
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Chair: Councillor Travers
Ex
Officio: Mayor Hazlehurst
Councillors
Dixon and Watkins
Mr H Lade (NZ China Friendship Society); Mr Daya Dayatilake
and Mrs Rizwaana Latiff (Multicultural Association Hawke’s Bay); Mrs J
Too (Hawke’s Bay Chinese Association); Max Sharp (Youth Council
Representative); and Mrs S Padfield (Education Link Group)
(Quorum=5 including 2 Councillors)
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Officer
Responsible:
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Economic Development Manager (Mr L
Neville)
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Secretary
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Christine Hilton (Ext 5633)
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International Advisory Group Delegations
Fields of Activity
The Hastings District International
Advisory Group is established to advise the Council on the development of
education, scientific research, migration and cultural relationships with
cities within China and the rest of the world, and develop relationships with
ethnic communities in Hawke’s Bay through the knowledge and experience
gained from our Sister City relationship with Guilin.
Membership (10)
·
Chairman
– a Councillor appointed by the Council
·
Hastings
District Mayor
·
2 other
Councillor members appointed by the Council
·
1 representative
of the Hawke’s Bay Branch of the New Zealand China Friendship Society
·
1
representative of the Hawke’s Bay Chinese Association
·
2
representatives of the Multicultural Association Hawke’s Bay
·
1
representative of the Education Link Group
·
1
representative of the Hastings District Youth Council
·
Up to 2
other members may be co-opted at any time
Quorum
– 5 members including not less than two Councillor members.
Delegated Powers
1. To promote and oversee sister
city activity between Guilin and Hastings District such as delegation visits
and cultural exchanges.
2. To support the development of
relationships between Hastings District or Hawke’s Bay based educational
establishments with those in China and the rest of the world.
3. To report its work and
progress to the Social Development and Culture Committee.
Meetings
Meetings will be held a minimum of 3 times
a year. These are to be advertised as public meetings, and will be fully
serviced by Democratic Support.
HASTINGS DISTRICT COUNCIL
International Advisory Group MEETING
Wednesday, 12 September 2018
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VENUE:
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Landmarks Room
Ground Floor
Civic Administration Building
Lyndon Road East
Hastings
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TIME:
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3.00pm
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A G E N D A
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1. Apologies
At the close of the agenda an
apology for lateness had been received from Mayor Hazlehurst.
At the close of the agenda no
requests for leave of absence had been received.
2. Conflict
of Interest
Members need to be vigilant to
stand aside from decision-making when a conflict arises between their role as a
Member of the Council and any private or other external interest they might
have.
3. Consideration
of General Business Items
4. Confirmation
of Minutes
Minutes of the International
Advisory Group held Wednesday 16 May 2018. 1
5. Report on trip to
China by Hawke's Bay Youth Orchestra in April 2018 7
6. Councillor Watkins
- NZ Guilin Fellowship Association Inc and Update on the Amazing China Face
Race 2018 21
7. NZ Guilin
Fellowship Association AGM and dinner on 29 September 2018 and Kaifeng Student
Visit to Hawke's Bay 23
8. Mayor Sandra
Hazlehurst - Report on 2018 Asians in the Bay Awards 25
9. Sue Padfield -
Update on the International Student Exchange with Guilin Zhongshan Middle
School 27
Please Note: There
will be informal discussion on two matters following the meeting :
1)
Wenhua
Yang, Regional Manager, Learning Hawke’s Bay – giving a short
briefing on Learning HB activities this year and to be introduced to IAG
members and activities in the Hastings district.
2)
The
future of the Guilin Forum.
Hastings District
Council
Civic Administration Building
Lyndon Road East, Hastings 4156
Phone:
(06) 871 5000
Fax: (06) 871 5100
www.hastingsdc.govt.nz
M I N U T E S
International Advisory Group
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Meeting
Date:
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Wednesday, 16 May 2018
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Minutes
of a Meeting of the International Advisory Group
held on
Wednesday,
16 May 2018 at 3.00pm
Table of Contents
Item Page No.
1. Apologies 1
2. Conflict
of Interest 1
3. Consideration
of General Business Items 1
4. Confirmation
of Minutes 1
5. Lantern
Festival Event Sponsorship Proposal 1
6. Amazing
China Face Race 2018 2
7. Diversity
Strategy 3
3. General
Business…Continued 3
HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE International
Advisory Group
HELD
IN THE Landmarks
Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Wednesday, 16 May 2018 AT 3.00pm
Present: Chair: Councillor Travers
Councillors Dixon
and Watkins
Mrs
J Too (Hawke’s Bay Chinese Association); Mrs Rizwaana Latiff
(Multicultural Association), Mrs S Padfield (Education Link Group) and Max
Sharp (Youth Council Representative)
.
IN ATTENDANCE: Economic Development Manager (Mr L Neville)
Economic
Development Project Officer (Mr S Jackman)
Team
Leader Strategy & Projects (Ms L Stettner)
Committee Secretary (Mrs C Hilton)
1. Apologies
There
were no apologies.
2. Conflict
of Interest
There were no
declarations of conflicts of interest.
3. Consideration
of General Business Items
This item was
addressed later in the meeting.
4. Confirmation
of Minutes
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Councillor
Watkins/Councillor Dixon
That the
minutes of the International Advisory Group held Wednesday 11
October 2017 be confirmed as a true and correct record and be adopted.
CARRIED
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5.
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Lantern Festival
Event Sponsorship Proposal
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(Document
18/274)
Discussion
took place regarding the Lantern Festival Event and the sponsorship proposal
of $7,000 requested for the 2019 event. It was felt that this event
should be improved on and “grown” each year and suggestions
included extending the event outside the existing confines into part of the
wider park area – e.g. around the duck lake.
2019 would
be the tenth anniversary of this event, which should be celebrated. It
was suggested that Council be approached and asked if it would consider
supporting the 2019 event by providing extra funding.
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Councillor
Dixon/Mrs Too
A) That the report of the Economic Development Manager titled
“Lantern Festival Event Sponsorship Proposal” dated 16 May 2018
be received.
B) That $7,000 from the International Advisory Group budget be used
for sponsorship support for the 2019 Lantern Festival Event.
C) That an approach be made to Council seeking additional funding for
the tenth anniversary of the Lantern Festival Event.
CARRIED
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6.
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Amazing China Face
Race 2018
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(Document 18/346)
This event now came under the framework
of the International Advisory Group (IAG). The IAG was being asked to
make a financial contribution of $3,000 to assist in topping up the
sponsorship amount for the Amazing China Face Race 2018, which would launch
on 7 June 2018.
Cr Watkins had successfully run the event
in 2006, 2008, 2015 and was now working on the 2018 event. The event
had now been registered as a trademark with the Trademark Offices in Wellington.
Costs had been $14,267 and $12,000 had been raised to date in sponsorship
leaving approximately a $3,000 shortfall.
The China Culture Centre was part of this
year’s event and involved in the sponsorship and there would be
television coverage on China TV. This would be a great opportunity to
promote HB schools. Cr Watkins and Jenny Too would discuss whether this
event could be tied in with Chinese Language Week.
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Councillor Dixon/Max Sharp
A) That
the report of the Economic Development Project Officer titled “Amazing
China Face Race 2018” dated 16/05/2018 be
received.
B) That the International Advisory Group adopt and incorporate the
2018 Amazing China Face Race within their activity.
C) That the International Advisory Group make a financial contribution
to the running of the 2018 event in the sum of $3,000.00 from their allocated
budget.
CARRIED
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7.
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Diversity Strategy
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(Document 18/347)
The Diversity Strategy celebrated the
benefits of the multiculturalism and diversity in Hastings and the Council
wanted everyone to be able to access services and events and to participate
fully in the community. A Working Group was proposed to develop aspects
of the strategy in a way that Council can support them and in turn
provide an umbrella to co-ordinate a range of events.
Cr Travers and Ms Stettner had initially
discussed the proposal and the importance of obtaining information on the
makeup of the Hastings community which had significantly changed in the past
five years. The census data was due to be released which would provide
an updated picture of the ethnic groups in the Hastings District. Other
avenues could also be explored such as local health providers and
churches.
NZ Immigration had issued a
“Welcoming Communities” Document involving five pilot
councils. A copy of the document would be circulated to the IAG
members. There was a lot of enthusiasm within the IAG for this project
and Ms Stettner would keep the Group updated.
The IAG supported Mrs Rizwaana Latiff, Mrs Jenny Too and Councillor Watkins being
nominated as members of the Diversity Strategy Working Group. The
following additional names were also suggested for consideration by Ms
Stettner: Hena Dugh and Abigail Masengi (both Youth Council members).
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Councillor Watkins/Mrs Latiff
A) That the
report of the Team Leader Strategy & Projects titled “Diversity
Strategy” dated 16/05/2018 be received.
B) That the International Advisory Group nominate the following
members to form part of the Diversity Strategy Working Group:
·
Mrs Rizwaana Latiff
·
Mrs Jenny Too
·
Councillor Kevin Watkins
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for good quality local public
services in a way that is most cost-effective for households and business by
developing a Strategy that enables Council to better engage with and
understand the needs of different cultural communities in Hastings.
CARRIED
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3.
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GENERAL BUSINESS…Continued…
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Education Link Group
Sue Padfield gave an update on
the activities of the Education Link Group. Two students were proposed
for an upcoming student exchange – Holly Barclay and Niamh
Edwards. It was hoped that a teacher exchange would take place in July
for a week, with the teachers also bringing students with them who would stay
here for a month.
Special permission had been
granted by the Ministry of Education to enable Chinese exchange students to
obtain free education in NZ.
Multicultural Association Hawke’s Bay
Rizwaana Latiff advised that
the Chair of the NZ Federation of Multicultural Societies will be attending
an event on Monday, 21 May in the Landmarks Room and all IAG members are
invited to attend.
Asians in the Bay event -
Rizwaana Latiff reported that it had been hoped to hold this year’s
event in the Opera House but it won’t be ready. Possible
alternate venues were discussed.
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Councillor
Travers/Mrs Too
That
$2,000 be granted to the Multicultural Association Hawke’s Bay, from
the International Advisory Group budget, to support the Asians in the Bay
2018 event.
CARRIED
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________________________
The meeting closed at 3.50pm
Confirmed:
Chairman:
Date:
REPORT TO: International
Advisory Group
MEETING DATE: Wednesday 12
September 2018
FROM: Economic Development Manager
Lee
Neville
SUBJECT: Report
on trip to China by Hawke's Bay Youth Orchestra in April 2018
1.0 SUMMARY
1.1 The
purpose of this report is to advise that a power point presentation (Council Records Document CG-14-40-00012) was made by Charlotte van Asch and Sharon
Jenkinson to the Education Link Group meeting on 3 May
2018 regarding the visit to China by the Hawke’s Bay Youth Orchestra
(17-27 April 2018). This visit to China by the orchestra was a return
visit after the Childrens’ Palace had come to Hastings in 2017.
1.2 A more
detailed report on this trip will be presented to the International Advisory
Group meeting on 12 September and a copy of the presentation is attached to
this report (CG-14-10-00024).
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2.0 RECOMMENDATIONS AND
REASONS
That the report of the Economic Development Manager
titled “Report on trip to China by Hawke's Bay Youth Orchestra
in April 2018” dated 12/09/2018 be received.
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Attachments:
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1
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Detailed report Young Musicians' China Trip from C
van Asch for International Advisory Group meeting on 12 September 2018 -
originally shown at 3 May Education Link Group meeting
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CG-14-10-00024
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Detailed report Young Musicians' China
Trip from C van Asch for International Advisory Group meeting on 12 September
2018 - originally shown at 3 May Education Link Group meeting
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Attachment 1
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REPORT TO: International
Advisory Group
MEETING DATE: Wednesday 12
September 2018
FROM: Economic Development Manager
Lee
Neville
SUBJECT: Councillor
Watkins - NZ Guilin Fellowship Association Inc and Update on the Amazing China
Face Race 2018
1.0 INTRODUCTION
1.1 An update report from Councillor Kevin
Watkins, regarding the NZ Guilin Fellowship Association Inc and the Amazing
China Face Race 2018, will be circulated at the meeting.
1.2 Councillor
Watkins will also speak about his visit to Hengshui High School during his
recent trip to China on 29 July 2018.
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2.0 RECOMMENDATION
That the
report titled “Councillor Watkins – NZ Guilin Fellowship
Association Inc and Update on the Amazing China Face Race 2018” be
received.
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Attachments:
There are no
attachments for this report.
REPORT TO: International
Advisory Group
MEETING DATE: Wednesday 12
September 2018
FROM: Economic Development Manager
Lee
Neville
SUBJECT: NZ
Guilin Fellowship Association AGM and dinner on 29 September 2018 and Kaifeng
Student Visit to Hawke's Bay
1.0 INTRODUCTION
1.1 This is a covering report to advise that the NZ China Friendship
Society has requested that the following two matters be included on the agenda
for the International Advisory Group’s meeting on 12 September
2018.
1.2 The first item is to advise that the NZ Guilin Fellowship
Association is holding its AGM and dinner plus entertainment in Hastings on
Saturday, 29 September 2018 from 7pm to 9pm. Once further
information is at hand it will be distributed to the IAG members.
1.3 The second item is an update on the Kaifeng student visit to
Hawke’s Bay - a brief written report will be circulated at the IAG
meeting on 12 September.
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2.0 RECOMMENDATION
That the
report titled “NZ Guilin Fellowship Association AGM and dinner on 29
September 2018 and Kaifeng Student Visit to Hawke's Bay” be received.
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Attachments:
There are no
attachments for this report.
REPORT TO: International
Advisory Group
MEETING DATE: Wednesday 12
September 2018
FROM: Mayor
Sandra
Hazlehurst
SUBJECT: Mayor
Sandra Hazlehurst - Report on 2018 Asians in the Bay Awards
1.0 SUMMARY
1.1 The purpose of this report is to update the group about the Asians
in the Bay Awards held on Monday 7 August 2018.
1.2 The annual awards were held at the Havelock North Function Centre,
with Hastings Mayor Sandra Hazlehurst attending as a guest speaker.
1.3 Other
attendees included Napier Mayor Bill Dalton, Tukituki MP Lawrence Yule,
Parliamentary Under-Secretary for Ethnic Communities and Labour MP Michael
Wood, Police Inspector Rakesh Naidoo from the Human Rights Commission and other
Councilors.
1.4 The
awards are given to outstanding Asian students, cultural groups and businesses
in Hawke’s Bay.
1.5 The
2018 winners of the Asians in the Bay Awards were:
Best
Asian Restaurant – Rasoi Indian Restaurant from Napier
Best
Asian Business – Farmhouse Limited from Havelock North
Best
Asian Secondary Student – Abigail Masengi from Karamu High School
Best
Asian Community Group – Indian Mums Group from Hastings
Best
Asian Tertiary Student – Prabhjot Kaur from EIT’s nursing school.
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2.0 RECOMMENDATIONS
AND REASONS
A) That
the report titled “Mayor Sandra Hazlehurst - Report on 2018
Asians in the Bay Awards” dated 12/09/2018 be
received.
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Attachments:
There are no
attachments for this report.
REPORT TO: International
Advisory Group
MEETING DATE: Wednesday 12
September 2018
FROM: Economic Development Manager
Lee
Neville
SUBJECT: Sue
Padfield - Update on the International Student Exchange with Guilin Zhongshan
Middle School
1.0 INTRODUCTION
1.1 Sue
Padfield has been invited to present an update report to the International
Advisory Group at its meeting on 12 September 2018, regarding the international
student exchange with Guilin Zhongshan Middle School.
1.2 This
has been a year of personel changes in Hastings Girls, Hastings Council, and
Zhongshan Middle School. There have been some communication difficulties with
Guilin also. Unfortunately we could not organise a teacher exchange this
year. Perhaps we can get one next year.
1.3 He Xin has been most
helpful and we now have very good communication with our Sister School
resulting in the arrival of two students for 4 weeks. We have two excellent
home stay families one from Hastings Girls and one from Havelock High.
1.4 I met with both
families several times prior to the student arrivals on 26 August and they
report that the students are fitting in well with their families. The timing
has not been ideal as our schools had exams for the first week and alternative
activities had to be arranged. Both students are children of English teachers
in Guilin and our host parents are also teachers. Havelock High is also
teaching Mandarin and both of our girls are learning some which will be useful
for the return visit.
1.5 It is my hope that the
Council can find some funding to assist our students for the return visit as
our host parents have really worked hard to make this visit a success. I
would point out that Ed. Link has not had any funding for 3 years.
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2.0 RECOMMENDATION
That the
report titled “Sue Padfield - Update on the International Student
Exchange with Guilin Zhongshan Middle School” be received,
|
Attachments:
There are no
attachments for this report.