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M I N U T E S
Risk and Audit Subcommittee
Meeting Date: |
Monday, 3 September 2018 |
Minutes of a Meeting of the Risk and Audit Subcommittee held on
Monday, 3 September 2018 at 10.00am
Table of Contents
Item Page No.
4. 2018 Annual Report Update and Interim Audit
5. 2018-28 Long Term Plan Audit Report
6. Treasury Activity and Funding
8. Health and Safety Risk Management Update
9. Enterprise Risk Management Update
10. General Update Report and Status of Actions
12. Extraordinary Business Items
HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE Risk and Audit Subcommittee
HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Monday, 3 September 2018 AT 10.00am
Present: |
Mr J Nichols (Chair) Mayor Hazlehurst Deputy Mayor Kerr (Deputy Chair) Councillors Nixon and Travers |
IN ATTENDANCE: |
Acting Chief Executive: (Mr N Taylor) Chief Financial Officer (Mr B Allan) Manager, Strategic Finance (Mr B Chamberlain) Financial Controller (Mr A Wilson) Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron) Group Manager: Asset Management (Mr C Thew) Group Manager: Human Resources (Mrs B Bayliss) Health and Safety Manager (Ms J Kuzman) Risk and Corporate Services Manager (Mr R Smith) Risk Assurance Advisor (Mr D Ferguson) Democratic Support Manager (Mrs J Evans) Committee Secretary (Mrs C Hilton) |
ALSO PRESENT: Mr S Lucy, Audit Director, Audit New Zealand
1. Apologies
There were no apologies.
2. Conflicts of Interest
There were no declarations of conflicts of interest.
3. Confirmation of Minutes
6. |
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(Document 18/549) |
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Councillor Nixon/Councillor Kerr That the report of the Manager Strategic Finance titled “Treasury Activity and Funding” dated 3/09/2018 be received. |
8. |
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(Document 18/749) |
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Councillor Nixon/Councillor Kerr That the report of the Health and Safety Manager titled “Health and Safety Risk Management Update” dated 3/09/2018 be received. |
9. |
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(Document 18/776) The draft amended Enterprise Risk Management and Framework document would be circulated to the Risk and Audit Subcommittee members and be addressed at a workshop. Mayor Hazlehurst withdrew from the meeting at approximately 11.45am and rejoined the meeting at 12.05pm.
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A) That the report of the Risk and Corporate Services Manager titled “Enterprise Risk Management Update”, with minor amendments, dated 3/09/2018 be received. B) That the Risk and Audit Subcommittee recommend to Council that the updated Enterprise Risk Management Policy and Framework document, noted in “A)” above, be subsequently adopted following a council workshop. With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure, local public services and performance of regulatory functions in a way that is most cost-effective for households and business by: i) Providing a robust framework that promotes effective and efficient management of risks in core business processes. |
10. |
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(Document 18/814) |
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A) That the report of the Manager Strategic Finance titled “General Update Report and Status of Actions” dated 3/09/2018 be received.
B) That the Risk and Audit Subcommittee recommend to the Chief Executive that a status of actions report be included on each council committee agenda and that officers investigate how best to address this request. |
11. Additional Business Items
There were no additional business items.
12. Extraordinary Business Items
There were no extraordinary business items.
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The meeting closed at 12.20pm
Confirmed:
Chairman:
Date: