Temporary Road Closures
Subcommittee
A subcommittee of
the Works and Services Committee
Fields of
Activity
The Road Closure
Subcommittee is responsible for assisting Council by:
·
Reviewing,
considering submissions and deciding applications for temporary closure of
roads.
Membership
Chairman appointed by the Council (who
shall be an elected member)
Deputy Chairman appointed by the Council
(who shall be an elected member)
Transportation Manager
Environmental Manager Consents
Quorum – 2 members of whom one shall be the Chairman
or the Deputy Chairman.
DELEGATED POWERS
All the Council’s powers and
functions in respect to temporary prohibition of traffic under Section 342(1)(b)
and clause 11(e) of Schedule 10 of the Local Government Act 1974.
The Subcommittee reports to the Works and
Services Committee.
HASTINGS DISTRICT COUNCIL
Temporary Road Closures
Subcommittee MEETING
Thursday, 18 October 2018
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VENUE:
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Green Room
Ground Floor
Civic Administration Building
Lyndon Road East
Hastings
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TIME:
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8.45am
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A G E N D A
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1. Apologies
At the close of the agenda no
apologies had been received.
At the close of the agenda no
requests for leave of absence had been received.
2. Conflict
of Interest
Members need to be vigilant to
stand aside from decision-making when a conflict arises between their role as a
Member of the Council and any private or other external interest they might
have. This note is provided as a reminder to Members to scan the agenda
and assess their own private interests and identify where they may have a
pecuniary or other conflict of interest, or where there may be perceptions of
conflict of interest.
If a Member feels they do
have a conflict of interest, they should publicly declare that at the start of
the relevant item of business and withdraw from participating in the
meeting. If a Member thinks they may have a conflict of interest,
they can seek advice from the General Counsel or the Democratic Support Manager
(preferably before the meeting).
It is noted that while Members can
seek advice and discuss these matters, the final decision as to whether a
conflict exists rests with the member.
3. Confirmation
of Minutes
Minutes of the
Temporary Road Closures Subcommittee Meeting held Thursday 20 September 2018.
(Previously circulated)
4. Temporary Road
Closure - Tangoio Settlement Road - Sunday 28 October 2018 5
5. Additional
Business Items
6. Extraordinary
Business Items
REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Thursday 18
October 2018
FROM: Transportation Operations Engineer
Tim
Bateman
SUBJECT: Temporary
Road Closure - Tangoio Settlement Road - Sunday 28 October 2018
1.0 SUMMARY
1.1 The
purpose of this report is to obtain a decision from the Committee on the
following temporary road closure request:
1.2 The
Hawke’s Bay Car Club (HBCC) – Tangoio Settlement Road between
Waipatiki Road and SH2 (gravel section only). The road closure will be on
Sunday, 28 October 2018 between 9:00am and 5:00pm. The purpose of this road
closure is to hold a motorsport event.
1.3 This
request arises from the need to inform and gain Hastings District Council
(‘the Council’) approval in order to comply with the legal process
to temporarily close the above road.
1.4 The Council is required to give effect to the purpose of local
government as prescribed by Section 10 of the Local Government Act 2002. That purpose
is to meet the current and future needs of communities for good quality local
infrastructure, local public services, and performance of regulatory functions
in a way that is most cost–effective for households and businesses. Good
quality means infrastructure, services and performance that are efficient and
effective and appropriate to present and anticipated future circumstances.
1.5 The
objective of this decision relevant to the purpose of Local Government is to
provide for good quality local public services by allowing the proposed events
to take place in a controlled environment with the temporary road closure
provisions providing safety measures for residents and road users in the
particular areas while the activities are being undertaken.
1.6 This
report concludes by recommending the above temporary road closure be approved,
subject to conditions.
2.0 BACKGROUND
2.1 The
HBCC requires the temporary road closure of Tangoio Settlement Road
between Waipatiki Road and SH2 (gravel section only). This will be the first temporary closure of
this road during the 2018 calendar year. Tangoio Settlement Road has been
chosen specifically for its suitability to hold a motorsport event on.
2.2 The
temporary closure check list (Attachment 1) details the necessary items
that the organisers need to submit as part of their applications for the above
proposed road closure. GIS maps showing the area of the temporary road closure
is also attached – as Attachment 2: Tangoio Settlement Road.
3.0 CURRENT
SITUATION
3.1 The
temporary road closure will be managed in accordance with the New Zealand
Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
3.2 Detailed
Traffic Management Plans (TMP) have been submitted to the Hastings District
Council and the TMPs will be approved for implementation, subject to the
temporary road closure applications being approved.
4.0 OPTIONS
4.1 Option
A: Approve the temporary road closure detailed above.
4.2 Option
B: Do not approve the temporary road closure detailed above.
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 The
organisers of the above events have been in contact with affected
parties/residents. They advise that no issues have been raised regarding the
above temporary road closure.
Tangoio
Settlement Road – Motorsport Event:
5.2 The
temporary road closure of Tangoio Settlement Road (Sunday 28 October 2018) has
been posted on the Council website and formal public notification was published
in the Hawke’s Bay Today newspaper on: Saturday, 22 September 2018.
5.3 The
closing date was not formally published but a two week submissions period was
allowed for. This concluded at 4:00pm, Wednesday, 3 October 2018. No
submissions were received.
5.4 If
the above road closure is approved final formal public notification will be
published in the Hawke’s Bay Today newspaper on Saturday, 20 October
2018.
5.5 The
average daily traffic count for Tangoio Settlement Road is 30 vehicles per
day.
5.6 As
per the requirements of schedule 10, section 11 of the Local Government Act, Emergency
Services including NZ Police, St John Ambulance, Ministry of Transport (MoT),
New Zealand Transport Agency (NZTA) and the Fire Service have been informed and
will be allowed emergency access at all times during the temporary road
closure. Council has not received any submissions from MoT, NZTA or the NZ
Police.
6.0 HEALTH
AND SAFETY
6.1 As
per the requirements of the Health and Safety at Work Act 2015, the applicant
is required to include a Health and Safety Plan with their temporary road
closure application. Additionally, conditions drawing the applicant’s
attention to their obligations, including compliance with the Health and Safety
Plan, have been provided in the recommendations.
7.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
7.1 The
above temporary road closure will be undertaken in accordance with The Local
Government Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11. The council may, subject to such conditions as it thinks
fit (including the imposition of a reasonable bond), and after consultation
with the Police and the Ministry of Transport, close any road or part of a road
to all traffic or any specified type of traffic (including pedestrian
traffic).”
“(e) For a period or periods not exceeding in the
aggregate 31 days in any year for any exhibition, fair, show, market, concert,
film-making, race or other sporting event, or public function:
Provided that no
road may be closed for any purpose specified in paragraph (e) of this clause if
that closure would, in the opinion of the council, be likely to impede traffic
unreasonably.”
8.0 PREFERRED
OPTION/S AND REASONS
8.1 Option
A is the preferred option. It recommends the Committee approve the
temporary road closure detailed above, subject to conditions that will ensure
public safety is maintained.
8.2 Given
that there are no submissions in opposition to the closure and that subject to
the recommended conditions the activities can proceed and be undertaken in a
safe and controlled environment, the risks associated with this closure can
then be minimised and safely managed to Council’s satisfaction.
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9.0 RECOMMENDATIONS AND
REASONS
A) That
the report of the Transportation Operations Engineer titled “Temporary
Road Closure - Tangoio Settlement Road - Sunday 28 October 2018”
dated 18/10/2018 be received.
B) That,
there being no submissions received, the Council approve the temporary road
closure of:
Tangoio
Settlement Road between Waipatiki Road and SH2
(gravel section only). The road closure will be on Sunday, 28 October 2018
between 9:00am and 5:00pm.
C) The
Council approve the above temporary road closure subject to the following
conditions to be complied with to the satisfaction of the Group Manager:
Asset Management:
1. These events are conducted in accordance with
the New Zealand Transport Agency Code of Practice Temporary Traffic
Management (CoPTTM).
2. The Traffic Management Plans including
provision for appropriate signage are approved by the Traffic Management
Coordinator acting under delegated authority.
3. The Traffic Management Plans must be complied
with including any specific conditions.
4. The Event Holder shall have in place approved
Public Liability Insurance for the period of the event. A copy of the
relevant Public Liability Insurance policy shall be supplied to the Council
prior to the event taking place.
5. That the cost of all advertising is met by
the event organisers.
6. Emergency Services are contacted regarding
the holding of these events with details of the date, locations and time
frames.
7. As per the Traffic Management Plan provisions
- all emergency services will be accommodated and access provided through the
sites as required.
8. (i) The
applicants are responsible under the Health and Safety at Work Act 2015 for
all health and safety risks associated with these activities and must take
reasonably practicable steps to ensure the safety of all persons during this
temporary road closure.
(ii) And, the applicants have in place at all times,
appropriate Health and Safety measures (to prevent harm to any persons),
including (but not limited to) any measures provided for in the submitted
Health and Safety Plan including any conditions attached in the plans.
9. The Hawke’s Bay Car Club event shall be
conducted in accordance with the requirements of the Motorsport New Zealand
Motor Sport Manual, National Sporting Code and Appendices.
With the reasons for this decision
being that the objective of the decision will contribute to the good quality
local infrastructure by:
i) That
the use of the above listed street/roads for these short periods of time will
not unreasonably impede traffic.
ii) Allowing
the above temporary road closure the organisers can undertake their events in
a safe and controlled environment with all risks minimised and managed.
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Attachments:
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1
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Checklist for HBCC Temporary Road Closure
Application for Sunday, 28 October 2018
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CG-14-16-00290
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2
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Map for HBCC Temporary Road Closure Application for
Sunday, 28 October 2018
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CG-14-16-00291
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Hastings District
Council
