Minutes of Community Development Committee Meeting

CG-14-73-00036 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Community Development Committee

HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Tuesday, 6 November 2018 AT 1.00pm

Present: Chair: Councillor Dixon

Mayor Hazlehurst

Councillors Harvey (Deputy Chair), Heaps, Lawson, Lyons, Kerr, O’Keefe, Poulain, Redstone, Schollum, Travers and Watkins

IN ATTENDANCE: Acting Chief Executive (Mr N Taylor)

Group Manager: Economic Growth and Organisational Improvement (Mr C Cameron)

Strategic Projects Manager (Mr R Oosterkamp)

Project Manager – Strategic (Mr S Faulknor)

Economic Development Manager (Mr L Neville)

Chief Financial Officer (Mr B Allan)

Group Manager: Asset Management (Mr C Thew)

Group Manager: Community Facilities & Programmes (Mrs A Banks)

Manager, Emergency Readiness & Response and Libraries (Ms P Murdoch)

Manager Strategic Projects & Partnerships (Mr R Oosterkamp)

Economic Development Manager (Mr L Neville)

Social & Youth Development Manager (Ms D Elers)

Youth Development Co-ordinator (Ms A Hughes)

Community Connector (Mr J Tuakana)

Committee Secretary (Mrs C Hunt)

AS REQUIRED: Ella Hoogerbrug, Chair of Hastings District Youth Council

1. Apologies

Councillor Heaps/Councillor Watkins

That an apology for absence from Councillor Nixon be accepted.

CARRIED

Leave of Absence had previously been granted to Councillor Barber.

2. Conflicts of Interest

Councillors Harvey and Schollum declared a conflict of interest in Item 8 - Business Improvement District - Consultation Results.

3. Confirmation of Minutes

Councillor Watkins/Councillor Lawson

That the minutes of the Community Development Committee Meeting held Tuesday 18 September 2018 be confirmed as a true and correct record and be adopted.

CARRIED

Youth Councils Vision for Youth Focused Spaces in the CBD

(Document 18/1048)

Ella Hoogerbrug, Chair of the Hastings District Youth Council displayed three slides (CG-14-73-00034) providing an overview of the three key themes that were identified by young people with the CBD (Energy, Wellbeing and Connection).

Councillor Heaps/Mayor Hazlehurst

A) That the report of the Social & Youth Development Manager and Youth Development Coordinator titled “Youth Councils Vision for Youth Focused Spaces in the CBD” dated 6/11/2018 be received.

CARRIED

Splash Planet Website

(Document 18/1053)

The Marketing and Communications Advisor, Mr Kelsey displayed two television commercials (CFM-36-03-5-18-1 and CFM-36-03-5-18-2) that had been produced to advertise Splash Planet.

The Business Applications Analyst Ms Datt demonstrated the updated website for Splash Planet (https://www.splashplanet.co.nz/).

Councillor Kerr/Councillor Redstone

A) That the report of the Splash Planet Manager titled “Splash Planet Website” dated 6/11/2018 be received.

CARRIED

Update on Archives

(Document 18/851)

Councillor Kerr/Councillor Travers

A) That the report of the Manager, Emergency Readiness & Response and Libraries titled “Update on Archives ” dated 6/11/2018 be received.

B) That officers participate in the Hawke’s Bay Museum Trust review working group and report back to Council on future options.

C) That the Manager, Emergency Readiness & Response and Libraries initiate a stocktake of resources held in the community archives.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for local public services in a way that is most cost-effective for households and business by:

i) Creating a strong district identity;

ii) Development of community infrastructure for recreational, arts and cultural opportunity;

iii) Effective working relationships with mana whenua.

CARRIED

General Update Report and Status of Actions

(Document 18/925)

Councillor Lyons/Councillor Lawson

That the report of the Manager Strategic Projects & Partnerships titled “General Update Report and Status of Actions” dated 6/11/2018 be received.

CARRIED

Business Improvement District - Consultation Results

(Document 18/908)

Councillors Harvey and Schollum having previously declared a conflict of interest in Item 8 withdrew from the meeting table.

The Manager Strategic Projects & Partnerships, Mr Oosterkamp displayed a powerpoint presentation (CG-14-1-01048) providing an overview of consultation results on the Business Improvement Districts Draft Policy Framework.

Councillor Lyons/Councillor Travers

A) That the report of the Manager Strategic Projects & Partnerships titled “Business Improvement District - Consultation Results” dated 6/11/2018 be received.

B) That in light of the survey findings at 68% support from Ratepayers/Property Owners and 69% from Stakeholder – Businesses/Tenants within the prescribed catchment area, the Business Improvement District Model and initiate implementation for the Hastings Central Marketing Area be adopted.

i) Achieving the outcomes for a vibrant and productive Hastings City Centre

CARRIED

Councillors Harvey and Schollum rejoined the meeting table.

Update on the redevelopment of Flaxmere Community Centre, Flaxmere Library and Flaxmere Aquatics Centre

(Document 18/1051)

Councillor Travers/Mayor Hazlehurst

A) That the report of the Community Connector titled “Update on the redevelopment of Flaxmere Community Centre, Flaxmere Library and Flaxmere Aquatics Centre” dated 6/11/2018 be received.

CARRIED

10. Additional Business Items

There were no additional business items.

11. Extraordinary Business Items

There were no extraordinary business items.

________________________

The meeting closed at 2.05pm

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156