HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Finance
and Risk Committee
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings
ON Tuesday, 13 November 2018 AT
1.00pm
and reconvened on thursday, 15 november
Present: Chair: Councillor Travers
Mayor Hazlehurst
Councillors
Barber, Dixon, Harvey, Heaps, Kerr (Deputy Chair), Lawson, Lyons, Nixon,
O’Keefe, Poulain, Redstone, Schollum (joining the meeting via an Audio
Visual link) and Watkins
IN ATTENDANCE: Acting Chief Executive (Mr N Taylor)
Chief Financial
Officer (Mr B Allan)
Financial
Controller (Mr A Wilson)
Manager Strategic
Finance (Mr B Chamberlain)
Group Manager:
Asset Management (Mr C Thew)
Group Manager:
Human Resources (Mrs B Bayliss)
Senior Advisor
Economic Policy and Evaluation (Mr B Murdoch)
Democratic
Support Manager (Mrs J Evans)
Committee
Secretary (Mrs C Hilton)
AS REQUIRED: Mr J Nichols (Chair of Risk and Audit Subcommittee)
Mr T Aitken (Chair of Horse of Year (Hawke’s Bay) Board)
Mr
R Graham (Chair) and Mr J Mackintosh (CE, Hawke’s Bay Regional Sports
Park Trust)
Mr
T Porter (Chair) and Mr S Ainslie (CE) Hawke’s Bay Airport Limited
1. Apologies
The Chair noted
that Councillor Schollum had joined the meeting via an Audio Visual link.
Under the Council’s current Standing Orders (Standing Orders 12.9 to 12.14), adopted
on 25 October 2018, a Councillor may take part in discussion, move or second a
recommendation and vote, but they do not count towards the quorum for a meeting.
2. Conflicts
of Interest
Councillor
Kerr:
·
Item 6 - Hawke's Bay Regional Sports Park Trust Annual Report To 30
June 2018
·
Item 10 – Hastings District Holdings Limited Equity
Councillor
Harvey:
·
Item 7 – Hawke’s Bay Airport Limited
- Annual Report for the year ended 30 June 2018
Councillor Lyons:
·
Item 12 – Hawke’s Bay Museums Trust
Annual Report for the year ended 30 June 2018
3. Confirmation
of Minutes
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Councillor Dixon/Councillor Watkins
That the
minutes of the Finance and Risk Committee Meeting held Tuesday
11 September 2018 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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Update from the Chair of the Risk and Audit
Subcommittee
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(Document 18/253)
The Chair of the Risk and Audit
Subcommittee, Mr J Nichols, gave a presentation (CG-14-71-00017)
and responded to questions from the committee.
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Councillor Nixon/Councillor Watkins
A) That
the report of the Chief Financial Officer titled “Update
from the Chair of the Risk and Audit Subcommittee” dated 13/11/2018
be received.
CARRIED
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Councillor Bayden joined the meeting at
1.14pm.
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5.
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Horse of the Year (Hawke's Bay) Limited Annual
Report for the year ended 31 May 2018
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(Document 18/978)
The Chair of the Board for the Horse
of the Year (Hawke’s Bay) Limited, Mr T Aitken, presented the annual report
and responded to questions from the committee.
The Council acknowledged the enormous
contribution that the former Chair, Cynthia Bowers, had made during her time
on the Board and the changes she had overseen.
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Councillor Lyons/Councillor Nixon
A) That the report
of the Manager Strategic Finance titled “Horse of the
Year (Hawke's Bay) Limited Annual Report for the year ended 31 May 2018”
dated 13/11/2018 be received.
B) That Council
receive the Horse of the Year (Hawke’s Bay) Limited 2017/18 Annual
Report.
C) That the Draft
2018/19 Statement of Intent for Horse of the Year (Hawke’s Bay) Limited
be received with any feedback passed on to the directors of Horse of the Year
(Hawke’s Bay) Limited for consideration.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good
local public services in a way that is most cost-effective for households and
business by:
i) supporting and attracting business,
building a resilient job rich district while also contributing to an
appealing visitor destination.
CARRIED
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6.
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Hawke's Bay Regional Sports Park Trust Annual
Report to 30 June 2018
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(Document 18/980)
Councillor Kerr had previously
declared a conflict of interest in regard to this item and took no part in
discussion or voting.
The Chair (Mr R Graham) and the Chief
Executive (Mr J Mackintosh) of the Hawke’s Bay Regional Sports Park
Trust, gave a power point presentation (CG-14-71-00020)
addressing the annual report and responded to questions from the committee.
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Councillor Dixon/Councillor Redstone
A) That the report of the Manager
Strategic Finance titled “Hawke's Bay Regional Sports Park Trust
Annual Report to 30 June 2018” dated 13/11/2018 be
received.
B) That the Hawke’s Bay
Regional Sports Park Trust Annual Report to 30 June 2018 be received.
CARRIED
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7.
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Hawke's Bay Airport Limited - Annual Report for the
year ended 30 June 2018
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(Document 18/983)
Councillor Kerr rejoined the meeting at this point.
Councillor
Harvey had previously declared a conflict of interest in regard to this item
and took no part in discussion or voting.
The Chair (Mr T Porter) and the Chief
Executive (Mr S Ainslie) of the Hawke’s Bay Airport Limited gave a
power point presentation (CG-14-71-00015) and also
showed a supporting video (CG-14-71-00014) addressing the annual report and
responded to questions from the committee.
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Councillor Kerr/Mayor Hazlehurst
A) That
the report of the Manager Strategic Finance
titled “Hawke's
Bay Airport Limited - Annual Report for the year ended 30 June 2018” dated 13/11/2018 be received.
B) That
the Hawke’s Bay Airport Annual Report for the year ended 30 June 2018
be received.
CARRIED
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With the
agreement of the meeting Item 14 was taken out of order.
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14.
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Local Government
Funding Agency - Annual General Meeting 2018
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(Document 18/1075)
Councillor Harvey rejoined the meeting at this point.
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Mayor Hazlehurst/Councillor O’Keefe
A) That
the report of the Manager Strategic Finance titled “Local
Government Funding Agency - Annual General Meeting 2018” dated 13/11/2018
be received.
B) That
Finance and Risk Committee recommends that the Council votes in favour of the
following proposals which require ordinary shareholders:
1. John Avery is re-appointed to the
Local Government Funding Agency’s board as an independent director;
2. Mike Timmer is re-appointed to the
Local Government Funding Agency’s board as a non-independent director;
3. Hamilton City Council is re-elected to
the Shareholders’ Council;
4. Tauranga City Council is re-elected to
the Shareholders’ Council;
5. Changes to the Local Government
Funding Agency’s foundation policies.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for access to cost-effective
financing.
CARRIED
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The
meeting adjourned at 2.48am
And
would reconvene on Thursday, 15 November at 1.30pm
HASTINGS DISTRICT COUNCIL
MINUTES
OF A RECONVENED MEETING OF THE Finance and Risk Committee HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon
Road East, Hastings ON
Tuesday, 13 November 2018
and reconvened on thursday, 15 november AT
1.30pm
Present: Chair: Councillor Travers
Mayor Hazlehurst
Councillors
Dixon, Harvey, Heaps, Kerr (Deputy Chair), Lawson, Lyons, Nixon, O’Keefe,
Poulain, Redstone, Schollum and Watkins
IN
ATTENDANCE: Acting Chief Executive (Mr N Taylor)
Chief Financial
Officer (Mr B Allan)
Manager Strategic
Finance (Mr B Chamberlain)
Group Manager:
Asset Management (Mr C Thew)
Group Manager:
Human Resources (Mrs B Bayliss)
Democratic
Support Manager (Mrs J Evans)
Committee
Secretary (Mrs C Hilton)
1. Apologies
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Mayor
Hazlehurst/Councillor Kerr
That an
apology for absence from Councillor Barber be accepted.
CARRIED
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8.
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Financial Quarterly Report for the three months
ended 30 September 2018
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(Document 18/976)
The Chief Financial Officer spoke to
a power point presentation (CG-14-71-00019) and responded to questions from
the committee, on behalf of the Financial Controller who had been unable to
attend this reconvened part of the meeting.
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Councillor Schollum/Councillor Lawson
A) That
the report of the Financial Controller titled “Financial Quarterly Report for
the three months ended 30 September 2018”
dated 13/11/2018 be received.
CARRIED
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9.
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Economic Outlook Update
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(Document 18/1073)
The Chief Financial Officer spoke to
a power point presentation (CG-14-71-00016) and
responded to questions from the committee.
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Councillor Lyons/Councillor Schollum
A) That
the report of the Senior Advisor Economic Policy and Evaluation titled
“Economic Outlook Update” dated 13/11/2018
be received.
CARRIED
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10.
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Hastings District Holdings Limited Equity
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(Document 18/975)
Councillor Kerr had previously declared
a conflict of interest in regard to this item and took no part in discussion
or voting.
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Mayor Hazlehurst/Councillor Lawson
A) That the report of the Manager
Strategic Finance titled “Hastings District Holdings Limited
Equity” dated 13/11/2018 be received.
B) That Hastings District Council approves the recommendation of the
Hastings District Holdings Limited’s Directors to return its equity.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities in a way that is most cost-effective
for households and business by making efficient use of surplus funds.
CARRIED
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11.
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HB LASS Limited Annual Report for the year ended 30
June 2018
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(Document 18/979)
Councillor Kerr rejoined the meeting at this point.
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Councillor Harvey/Councillor Nixon
A) That
the report of the Manager Strategic Finance titled “HB
LASS Limited Annual Report for the year ended 30 June 2018”
dated 13/11/2018 be received.
B) That the HB LASS Limited Annual Report for the year ended 30 June
2018 be received.
C) That
the Independent Chair of HB LASS Limited report to the Hastings District
Council on what has been investigated and achieved in the past year and what
opportunities are planned to be investigated and actioned in the future.
D) That the Council
undertakes a workshop by the end of February 2019 to determine the
opportunities that it considers are imperative and that it wishes to see
investigated and actioned in the future.
CARRIED
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12.
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Hawke's Bay Museums Trust Annual Report for the
year ended 30 June 2018
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(Document 18/981)
Councillor Lyons had previously
declared a conflict of interest in regard to this item and took no part in
discussion or voting.
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Councillor
O’Keefe/Councillor Watkins
A) That
the report of the Manager Strategic Finance
titled “Hawke's
Bay Museums Trust Annual Report for the year ended 30 June 2018” dated 13/11/2018 be received.
B) That the Hawke's Bay Museums Trust
Annual Report for the year ended 30 June 2018 be received.
CARRIED
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13.
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New Zealand Local Government Funding Agency Limited
- Annual Report for the year ended 30 June 2018
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(Document 18/982)
Councillor Lyons rejoined the meeting at this point.
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Councillor Watkins/Councillor Redstone
A) That
the report of the Manager Strategic Finance titled “New Zealand
Local Government Funding Agency Limited - Annual Report for the year ended 30
June 2018” dated 13/11/2018 be received.
B) That the New Zealand Local Government Funding
Agency Limited Annual Report for the 12 months ended 30 June 2017 be
received.
CARRIED
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15. Additional Business Items
There were no additional business items.
16. Extraordinary
Business Items
There were no extraordinary business items.
________________________
The meeting closed at 2.28pm
Confirmed:
Chairman:
Date:
Hastings District Council