Agenda of Opera House & Arts Precinct Subcommittee Meeting

Hastings District Council

Civic Administration Building

Lyndon Road East, Hastings

Phone: (06) 871 5000

Fax: (06) 871 5100

WWW.hastingsdc.govt.nz

Open

A G E N D A

Opera House & Arts Precinct Subcommittee MEETING

Meeting Date:

Thursday, 22 November 2018

Time:

10.00am

Venue:

Landmarks Room

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

Subcommittee Members

Chair: Councillor Dixon

Mayor Hazlehurst

Councillors Harvey (Deputy Chair), Lyons and Schollum

(Quorum = 3)

Officer Responsible

Group Manager: Community Facilities & Programmes (Mrs A Banks)

Committee Secretary

Christine Hilton (Ext 5633)

Opera House & Arts Precinct Subcommittee

Fields of activity

The Opera House and Arts Precinct Subcommittee is responsible for assisting Council by providing an overview of the development of strategies, programmes and initiatives aimed at community engagement and fundraising with respect to the redevelopment of the Hawke’s Bay Opera House and development of an Arts precinct in Hastings.

Membership (5 Elected Members)

Chairman appointed by Council who is the Portfolio Leader for “Our Places”

Deputy Chairman appointed by the Council

3 Other Councillors

Quorum – 3 members

DELEGATED POWERS

General Delegations

1. Authority to facilitate and oversee Community engagement and fundraising activity in relation to matters within the fields of activity and within the financial framework established by the Community Development Committee.

2. Authority to make recommendations to the Community Development Committee where resolutions of the Council are required.

The Subcommittee reports to the Community Development Committee.

HASTINGS DISTRICT COUNCIL

Opera House & Arts Precinct Subcommittee MEETING

Thursday, 22 November 2018

VENUE:

Landmarks Room

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

10.00am

A G E N D A

1. Apologies

At the close of the agenda no apologies had been received.

At the close of the agenda no requests for leave of absence had been received.

2. Conflict of Interest

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting. If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Democratic Support Manager (preferably before the meeting).

It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.

3. Confirmation of Minutes

Minutes of the Opera House & Arts Precinct Subcommittee Meeting held Thursday 7 December 2017.

(Previously circulated)

4. Revised Terms of Reference - Opera House & Arts Precinct Subcommittee 5

5. General Update - Funding and Community Engagement 7

6. Additional Business Items

7. Extraordinary Business Items

File Ref: 18/1066

REPORT TO: Opera House & Arts Precinct Subcommittee

MEETING DATE: Thursday 22 November 2018

FROM: Group Manager: Community Facilities & Programmes

Alison Banks

SUBJECT: Revised Terms of Reference - Opera House & Arts Precinct Subcommittee

1.0 SUMMARY

1.1 The purpose of this report is to recommend to the Subcommittee that the Terms of Reference for the Opera House & Arts Precinct Subcommittee as adopted by Council on 24 May 2018 be received.

2.0 RECOMMENDATIONS AND REASONS

A) That the report of the Group Manager: Community Facilities & Programmes titled “Revised Terms of Reference - Opera House & Arts Precinct Subcommittee” dated 22/11/2018 be received.

B) That Council adopt the revised Terms of Reference for the Opera House & Arts Precinct Subcommittee.

C) That the Hastings District Council Committees and Rural Community Board Delegations Register be amended to include the amended Terms of Reference for the Opera House & Arts Precinct Subcommittee (CG-08-9-18-291).

Attachments:

Terms of Reference - Opera House & Arts Precinct Subcommittee

CG-08-9-18-295

File Ref: 18/1127

REPORT TO: Opera House & Arts Precinct Subcommittee

MEETING DATE: Thursday 22 November 2018

FROM: Group Manager: Community Facilities & Programmes

Alison Banks

SUBJECT: General Update - Funding and Community Engagement

1.0 INTRODUCTION

1.1. Officers will provide the Subcommittee with an update on the status of Funding and Community Engagement activities, including next steps and timelines.

1.2. A memo outlining direct engagement addressing community engagement and fundraising strategy is attached for discussion (Attachment 1).

2.0 RECOMMENDATION

That the report from the Group Manager: Community Facilities and Programmes titled “General Update – Funding and Community Engagement” be received.

Attachments:

Direct Engagement - Brown Bread

PRJ17-7-0351