Minutes of Works and Services Committee Meeting

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HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Works and Services Committee

HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Tuesday, 20 November 2018 AT 1.05pm

Present: Chair: Councillor Watkins

Mayor Hazlehurst

Councillors Barber, Dixon, Harvey, Heaps (Deputy Chair), Kerr, Lyons, Nixon, O’Keefe, Poulain, Redstone, Schollum and Travers

IN ATTENDANCE: Acting Chief Executive (Mr N Taylor)

Group Manager: Asset Management (Mr C Thew)

Chief Financial Officer (Mr B Allan)

Parks and Property Services Manager (Mr C Hosford)

Parks Planning and Development Manager (Ms R Stuart)

Strategic Transport Engineer (Mr E Phillips)

Business Analyst (Mr C Thorsen)

Water Services Manager (Mr B Chapman)

Director: Major Capital Projects Delivery (Mr G Hansen)

Waste and Data Services Manager (Mr M Jarvis)

Transportation Engineer (Mr J Pannu)

Democratic Support Manager (Mrs J Evans)

Committee Secretary (Mrs C Hunt)

1. Apologies

Councillor Kerr/Councillor Watkins

That apologies for lateness from Mayor Hazlehurst, Councillors Poulain and Nixon be accepted.

CARRIED

Leave of Absence had previously been granted to Councillor Lawson.

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes

Councillor Dixon/Councillor Heaps

That the minutes of the Works and Services Committee Meeting held Tuesday 28 August 2018 be confirmed as a true and correct record and be adopted.

CARRIED

4.	Adoption of Draft Cornwall Park Management Plan for Consultation Purposes (Document 18/714)
Mayor Hazlehurst, Councillors Poulain and Nixon joined the meeting at 1.10pm.
	The Parks Planning and Development Manager, Ms Stuart displayed a powerpoint presentation (CFM-17-8-10-18-45) providing an overview of the concept plan and proposed new capital improvements and works.
	Councillor Schollum/Councillor Redstone A) That the report of the Parks Planning and Development Manager titled “Adoption of Draft Cornwall Park Management Plan for Consultation Purposes” dated 20/11/2018 be received. B) That the Draft Cornwall Park Management Plan (CFM-17-8-10-18-44) be adopted for consultation purposes and that officers be instructed to commence the consultation process as required by the Reserves Act 1977, subject to the amendment of Policy 5.12.2 to include fundraising. C) That the Friends of Cornwall Park be encouraged to support a fundraising campaign to contribute to the implementation of the Cornwall Park Reserve Management Plan. With the reasons for this decision being that the objective of the decision will contribute to good quality local infrastructure in a way that is most cost-effective for households and business by: i) The preparation of Reserve Management Plans to identify Council’s intention with regard to the provision, development and protection of Cornwall Park for the community and future generations to enjoy. CARRIED

Footpaths Local Share Options

(Document 18/1026)

Mayor Hazlehurst left the meeting at 1.20pm and rejoined the meeting at 1.25pm.

Councillor Kerr/Councillor Redstone

A) That the report titled “Footpaths Local Share Options” dated 20/11/2018 be received.

B) That Option 2: To fully fund the local share of the iWay (15 year programme) and carry out additional Minor Safety work, with the remainder added to the transportation reserve, be adopted.

With the reasons for this decision being that this will contribute to meeting the current and future needs of our community for good quality local infrastructure, encourage modal shift, and reduce death and injury on our roads.

CARRIED

6.	Asset Management Activities Update (Document 18/1109)
Councillor Harvey left the meeting at 2.30pm and rejoined the meeting at 2.38pm.
	The Group Manager: Asset Management, Mr Thew, together with appropriate Asset Management officers, displayed a powerpoint presentation (ADM-01-6-1-18-648) providing an overview of progress with projects managed by the Asset Management group and other activities during the 2017/18 financial year.
	Councillor Rod/Councillor Travers A) That the report of the Group Manager: Asset Management titled “Asset Management Activities Update” dated 20/11/2018 be received. CARRIED

7. Additional Business Items

There were no additional business items.

8. Extraordinary Business Items

There were no extraordinary business items.

________________________

The meeting closed at 2.55pm

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156