Agenda of Hastings Youth Council Meeting

Hastings District Youth Council

Civic Administration Building

Lyndon Road East, Hastings

Phone: (06) 871 5000

Fax: (06) 871 5100

WWW.hastingsdc.govt.nz

Open

A G E N D A

Hastings District Youth Council MEETING

Meeting Date:

Wednesday, 7 November 2018

Time:

3.45pm

Venue:

Landmarks Room

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

Committee Members

Chair: Ella Hoogerbrug, (Havelock North)

Councillor Dixon

Rytasha Sekhon, Pelerose Vaima’a, Kate Allen, Caroline Jones, Hena Dugh and Emilee Scarborough (HGHS); Cameron Young (Deputy Chair), Abigail Masengi and Hope McCleland (Karamu High); Matekairoa Butler (Flaxmere College); Gurjas Sekhon and Cairo Smith (St Johns College); Connor Molloy (Napier Boys); Oscar Malpas (HBHS); Xinyi Chen (Iona); Charlotte Frogley (Woodford); Kaikohe Hutana (Te Aute); Samantha Anderson (Sacred Heart); Max Sharp (EIT); and Eleanor Matich

Officer Responsible

Youth Coordinator – Angela Hughes (Extn 5404)

Secretary:

Christine Hilton (Extn 5633)

Hastings District Youth Council – Terms of Reference 2018

Fields of Activity

The Hastings District Youth Council is established to be advocating and implementing the voice of youth for the Hastings District.

Membership

Chairman

Deputy Chairperson

1 Councillor appointed by the Council

Maximum of 22 young people between the ages of 15-19 who live or go to school in the Hastings District.

Quorum – 13 members Majority rules, but in the event of a tie, the Chairperson has the casting vote.

Meeting Frequency

Monthly meetings on the first Wednesday of each month from 3:45 – 5.30pm during the school term or when required.

Meeting Protocols

There is no texting or using of cell phones during meetings. All phones must be on silent.

A Chair and Deputy Chair will be elected for 2018.

Members are not allowed to speak out of order or over the meeting Chairperson.

All members should treat each with respect and use appropriate language.

Issues Raised

Issues raised at Hastings Youth Council meetings can be brought to Council through the Youth Co-ordinator.

Reporting Requirements

Minutes will be distributed within 7 days of the Hastings District Youth Council meeting.

General Procedures

Apologies go to the Youth Co-ordinator, the Chair or the Deputy Chair.

Missing more than 2 meetings without notice will mean forfeiting your place on the Youth Council.

Delegated Powers

To make recommendations to the Council on issues affecting youth in the Hastings District.

CG-14-33-00071 1

Hastings District Youth Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone: (06) 871 5000

Fax: (06) 871 5100

www.hastingsdc.govt.nz

OPEN

M I N U T E S

Hastings District Youth Council

Meeting Date:

Wednesday, 1 August 2018

Minutes of a Meeting of the Hastings District Youth Council

held on 1 August 2018 at 3.45pm

Table of Contents

Item Page No.

1. Apologies 1

2. Confirmation of Minutes 1

3. Facebook page updates 1

4. General Business 2

6. Ministry of Education Havelock North Schooling Provision and Strategy 2

5. Youth Council Annual Plan 3

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Hastings District Youth Council

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Wednesday, 1 August 2018 AT 3.45pm

Present: Chair: Ella Hoogerbrug, (Havelock North)

Rytasha Sekhon, Kate Allen, Emilee Scarborough (HGHS); Cameron Young (Deputy Chair), Hope McCleland (Karamu High); Gurjas Sekhon and Cairo Smith (St Johns College); Connor Molloy (Napier Boys); Oscar Malpas (HBHS); Xinyi Chen (Iona); Charlotte Frogley (Woodford); Samantha Anderson (Sacred Heart); Max Sharp (EIT); and Eleanor Matich

IN ATTENDANCE: Youth Coordinator (Angela Hughes)

Team Leader Youth Development (Paddy Steffert)

Committee Secretary (Carolyn Hunt)

ALSO IN ATTENDANCE: Keisha Fletcher (Youth Development) and Bobby O’Keefe

Kirsty Oosterkamp and Viv Mulligan (Ministry of Education)

Councillor Travers Chair, Ministry of Education Area Strategy Reference Group

1. Apologies

Cameron Young/Max Sharp

That apologies for absence from Caroline Jones, Hena Dugh, Pelerose Vaima’a, and Abigail Masengi be accepted.

CARRIED

Leave of Absence had previously been granted to Councillor Dixon.

2. Confirmation of Minutes

Charlotte Frogley/Max Sharp

That the minutes of the Hastings Youth Council Meeting held Wednesday 4 July 2018 be confirmed as a true and correct record and be adopted.

CARRIED

3. Facebook page updates

Ella Hoogerbrug asked that members continue to send her items or information that could be posted on the Youth Council Facebook page.

· Hawke’s Bay Arts Festival early bird tickets.

· Youth Potential Awards held 11 July 2018

GENERAL BUSINESS

(Document 18/693)

Iona College Event - 27 August 2018 -“Shakespeare as we Like it” would be performed by Year 9-11 students together with the Octavius Choir, some well known local actors and guest musicians. This concert is a fundraiser for the Blyth Performing Arts Centre at Iona College.

Safe Water - Max encouraged members to become involved in a community focus group to ensure the delivery of safe drinking water. The Council had held two public meetings on this topic with very little response from the public.

With the agreement of the meeting Item 6 was taken out of order.

Ministry of Education Havelock North Schooling Provision and Strategy

(Document 18/701)

Mrs Oosterkamp, Ministry of Education displayed a powerpoint presentation (CG-14-33-00070) providing an overview of future schooling provisions in the Havelock North and surrounding area.

Mrs Oosterkamp said that the Ministry wanted to gain a greater understanding of the issues and concerns of children and young people regarding the current education provision in the area and asked the Youth Council members what they would like considered as part of the future strategy as it was acknowledged that it is young people involved in education not just adults.

Youth Council responses to questions included:

· Larger schools provide better resources and range of classes.

· Schools with roles over 600 better but desirable to have smaller classes.

· Expand size rather than increase the number of schools.

· Smaller schools enables closer relationship with students and smaller classes.

· Havelock North needs more schools in the area.

· Teaching could be completely different in 20 years.

· Larger schools but smaller classroom

· 5 year olds – need 1 on 1 teacher time.

· Primary schools not connecting to High School.

· Primary at different levels and 1-1 beneficial. Need to learn to teach themselves.

Kirsty asked any members who wished to join the focus group to email her at Kirsty.oosterkamp@education.govt.nz. The Ministry would like to hear ideas before a strategy is developed. The discussion is not restricted to just property related matters but includes among other things, how students access the local schooling network and what educational choices are available to them.

It was suggested that the most direct way to communicate with High School and Intermediate School students was to have a script and link to the survey which could be distributed to students at assembly.

Kirsty said that the questions in the survey were targeted to age groups and that for primary schools it may be that young primary school age children give Ministry of Education staff a tour of their school to show what they like and don’t like about school. The timeframe for the strategy would be to 2030 with ongoing reviews.

Connor Molloy/Cameron Young

A) That the report of the Youth Development Co-ordinator titled “Ministry of Education Havelock North Schooling Provision and Strategy.” dated 1/08/2018 be received.

CARRIED

Youth Council Annual Plan

(Document 18/693)

Angela Hughes introduced herself as the new Youth Co-ordinator, replacing Ryan Gardiner, and confirmed that the best way of communication with members was through the Facebook page.

Basketball Competition – It had been previously agreed to run a Basketball Tournament rather than a skate park competition at the new Camberley Basketball Courts, with money raised from the Tournament going towards Youth Grants.

Paddy advised that it was disappointing that Willy Burton and Paul Henare of the Basketball Academy had not partnered with this competition despite being emailed information compiled by Ella the project leader and the team.

Following a positive response from members in regard to having a workshop, Angela advised that she would organise a workshop in the near future to discuss the Annual Plan and other activities.

Rytasha Sekhon/Max Sharp

That the report of the Youth Co-ordinator titled “Youth Council Annual Plan” dated 1 August 2018 be received.

CARRIED

________________________

The meeting closed at 5.10pm

Confirmed:

Chairman:

Date:

File Ref: 18/1089

REPORT TO: Hastings District Youth Council

MEETING DATE: Wednesday 7 November 2018

FROM: Youth Development Co-ordinator

Angela Hughes

SUBJECT: Youth Council Update

1.0 SUMMARY

1.1 The purpose of this report is to provide an update on the Youth Council activities to date and review the experience of the 2018 Youth Council members.

1.2 Since the last meeting (Wednesday, 5 September 2018) members of the Youth Council meet to select winners of the 2018 Youth Grants. This meeting was held at Hastings District Council on Wednesday, 17 October 2018.

1.3 Winners were chosen by group majority, details of a presentation evening were worked out amongst the members in attendance.

1.4 Angela and Youth Council members have since contacted all successful and unsuccessful candidates of the Youth Grants programme, organised the presentation evening on Thursday, 1 November in Council Chambers.

1.3 A group discussion focused on reviewing the Youth Grants programme and the Youth Council experience as a whole for 2018 members will be conducted at this meeting. The information gathered from this review will be used to in the planning of the 2019 Youth Council Program.

1.4 Mayor Hazlehurst will attend this meeting to thank the 2018 Hastings Youth Council members for their time, passion and efforts throughout the year. Youth Council members will be presented with official letters of endorsement by the Mayor.

2.0 RECOMMENDATION

That the report of the Youth Co-ordinator tilted “Youth Council Update” dated 7 November 2018 be received.

Attachments:

There are no attachments for this report.