HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE HB
Crematorium Committee
HELD
IN THE HB
Crematorium, Orchard Road, Hastings, ON
Wednesday, 5 December 2018 AT 10.00am
Present: Chair: Councillor Dixon (HDC)
Councillor
Watkins (HDC)
Councillors McGrath and Taylor (NCC)
IN
ATTENDANCE: Group Manager: Community Facilities & Programmes (Mrs A Banks)
Cemetery Manager (Mr Isak Bester)
Property
Assets and Project Manager (Mr J Jiang)
Committee Secretary (Mrs C Hunt)
1. Apologies
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Councillor
Taylor/Councillor Watkins
That an
apology for absence from Councillor Tennent (Central Hawke’s Bay
District Council) be accepted.
CARRIED
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2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Watkins/Councillor McGrath
That the
minutes of the HB Crematorium Committee Meeting held Monday 10
April 2017 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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Hawke's Bay Crematorium Committee Update - December
2018
(Document 18/1068)
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The Cemetery Manager, Mr Bester updated
the Committee regarding the operations and service
delivery of the Hawke’s Bay Crematorium.
Crematorium Building - The old Crematorium and Chapel was
demolished in 2017 due to the cost of earthquake strengthening and a new
facility was built and officially opened on 9 July 2018.
Cremations
- Mr Bester advised that there had been 744 cremations from 1 October 2017 to
30 September 2018. Larger bodies (200kg) from outside the region
were sent for cremation in the facility as the cremator installed in 2015
enabled larger bodies to be cremated.
Cremator -
Discharge to air tests for the cremator had been undertaken as required by
the Hawke’s Bay Regional Council and had failed the resource consent
condition. Officers would work with Matthews International
(manufacturer of the cremator) and Source Testing New Zealand (test
scientist) in order to see if the combustion settings could be altered to
enable compliance with the consent condition.
The Group Manager: Community Facilities
and Programmes, Ms Banks advised that Council had approved the extension of
Mangaroa Cemetery and in future there could be options to install an
additional cremator at Mangaroa. Any proposals for new facilities or
cremator would be brought back to the Committee for discussion.
Refractory
– The manufacturer recommends that the cremator floor refractory be
replaced every three years. The floor will need replacement soon.
The current Hawke’s Bay Regional
Council consent allowed for 1000 cremations per year. Mr Bester advised
that long term planning consider replacing the existing cremator with a
faster unit or installing a second unit could help with demand and also act
as backup when one is out of use due to maintenance and/or breakdown.
Fees and Charges - Mr
Bester advised that it was proposed to undertake a review of the Schedule of
Fees and Charges. At the meeting it was suggested that there could
possibly be a new charge for “larger bodies” as cremation of a
larger body took up to five hours.
Financials
- Mr Bester circulated a copy of the financial
summary for the month and advised that the operating revenue of $9612.00 was
over budget, expenditure was $3,500.00 below budget. Currently there is
$3,300.00 in the Reserve Fund. The Reserve Fund had been used towards
the new building, moving the cremator and increasing the stack height as
required by consent. The requirement for a Reserve Fund would
definitely be ongoing.
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Councillor
Dixon/Councillor Taylor
A)
That the report of the Cemetery Manager titled “Hawke's
Bay Crematorium Committee Update - December 2018” dated 5/12/2018
be received.
B)
That the Financial Summary for the Crematorium (CG-14-11-00006)
be received for information.
CARRIED
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5. Additional Business Items
There were no additional business items.
6. Extraordinary
Business Items
There were no extraordinary business items.
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At the
conclusion of the meeting Councillors were invited to have a brief tour of
the new Crematorium Facility.
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________________________
The meeting closed at 10.40am
Confirmed:
Chairman:
Date:
Hastings District Council